Sponsorship and Exhibition Prospectus

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1 44 TH ANNUAL CONFERENCE OF THE HUMAN FACTORS AND ERGONOMICS SOCIETY OF AUSTRALIA Sustainable Performance Human Factors, Ergonomics and the Work Environment November 2008 University of South Australia, Adelaide, South Australia Sponsorship and Exhibition Prospectus

2 Join members of the Australian and International Human Factors & Ergonomics community in coming together to explore the opportunities available both today and in the future of Ergonomics, Human Factors, Risk Management and Work Environment/ Building Design. This Conference will provide an unmatched opportunity for organisations to strengthen the recognition of their brand, whilst promoting their products and services to Government agencies, private enterprises, researchers and practitioners. BACKGROUND The Human Factors and Ergonomics Society of Australia (HFESA) is hosting the 2008 National Conference in Adelaide. The national organisation is run by Ergonomics and Human Factors Professionals and is a federated member of the International Ergonomics Association (IEA) which is the peak international body of professional ergonomics and human factors organisations. Attendees will be from Government departments, commerce and industry, academia and from the international community of ergonomic researchers and practitioners. This Conference will be an invaluable networking opportunity for targeting potential clients over three consecutive days. HFESA has an extensive membership and some 150 attendees are expected to attend this year. WHO WILL ATTEND? Academics : Architects, building designers, interior designers Engineers, industrial designers Researchers in design, OHS, human factors and ergonomics Students in any of these domains Business Owners and Managers from : Commerce Government agencies Manufacturing Self-insured businesses Transport industries including rail and aeronautical Healthcare Professionals including : Occupational therapists Physiotherapists Rehabilitation professionals Other Professionals including : Engineers Ergonomists, Human factors professionals Industrial engineers/ workplace designers Risk managers Safety professionals Transport engineers

3 VENUE : The Conference will be held at the University of South Australia City East Campus located in the City on the corner of North Terrace and Frome Road. The University of South Australia (Experience. The Difference) is highly regarded as a centre of academic excellence. Delegates can freely mingle through the sponsor exhibits, displays and posters. All luncheon and daily refreshment breaks will be held in the same area as the exhibits with the plenary and concurrent sessions held a short stroll away. A loading zone is located inside the University campus grounds outside the Brookman Building and is accessed via Gate 1 from Frome Road.

4 Sponsorship and Trade Exhibition Opportunities The HFESA 2008 Conference will be the premier Australian meeting of specialists in human factors, ergonomics, building design and risk management, occupational health and safety, and rehabilitation all in one location. It offers companies and organisations providing products and services to these fields, an unrivalled forum in which to access a large number of existing and new clients. Your organisation can use this opportunity to heighten its profile in the market place and benefit from an association with the HFESA 2008 Conference. The Conference runs for a full three days, which will provide your company with excellent exposure for a significant time frame. Flexible Promotional Opportunities The following packages have been tailored to appeal to a wide variety of marketing objectives. However if there are other ways in which your organisation would like to become involved, we would welcome the opportunity to discuss these with you. Sponsorship and exhibition fees include GST. A detailed tax invoice will be provided to you upon submission of your application. Sponsorship Opportunities Sponsorship Level Australian Dollars Dollars and are inclusive of 10% Goods and Services Tax, Premier (1 ONLY) $11,500 Major Sponsor (3 ONLY) $5,500 Standard Sponsor $3,500 Sponsorship of Social Activities Conference Dinner (1 ONLY) $5,500 Cocktail Reception (1 ONLY) $5,500 Morning Tea, lunch and afternoon tea $3,500 (1 ONLY) General Sponsorship Satchel (1 ONLY) $3,000 Naming of Concurrent Session Room $1,800 (2 ONLY) Name Badge $1,000 Advertising Opportunities Full page ($550- incl. GST) and half page ($350- incl. GST) advertisements The option to insert either a half-page or full page advertisement into the Conference Program. All artwork to be provided press ready by the sponsor before the designated print deadline (to be advised).

5 Sponsorship Opportunity Details Premier Sponsor Sponsorship of the Conference Keynote or Plenary Sessions; Acknowledgement at commencement and conclusion of the Keynote or Plenary Sessions; Acknowledgement via logo recognition on the Conference website; Logo hyperlink opportunity on the Conference website; One page mono advertisement in the Conference Program booklet; Company logo placed onto the Conference satchels; Opportunity for a company banner to be displayed in the main plenary room (banner to be supplied by the sponsor); Opportunity to acquire one complimentary trade booth; Complimentary registrations for three (3) company representatives; On screen recognition of your sponsorship in the main plenary session room; Naming of the Main session room with your company name which will also be recognised in the Program booklet. Major Sponsor (3 ONLY) Sponsorship of one of the concurrent sessions (as designated by the Program Committee); Acknowledgement at the commencement and conclusion of this session; Acknowledgement via logo recognition on the Conference website; Logo hyperlink opportunity on the Conference website; Half-page mono advertisement in the Conference Program booklet; Opportunity for a company banner to be displayed in the sponsored concurrent session room (banner to be supplied by the sponsor); Complimentary registrations for two (2) company representatives; On screen recognition of your sponsorship in the main plenary session room. Standard Sponsor Acknowledgement via logo recognition on the Conference website; Logo hyperlink opportunity on the Conference website; Quarter-page mono advertisement in the Conference Program booklet; Complimentary registrations for one (1) company representative; On screen recognition of your sponsorship in the main plenary session room. Conference Dinner Sponsor (1 ONLY) Company logo placed alongside the mention of the Conference Dinner in the social section of the Conference Program; Banners on display in the dinner venue as designated by the venue; Opportunity to MC and make a short five (5) minute verbal presentation on the evening: Four complimentary Conference Dinner tickets; Your Company logo placed onto the delegate Conference Dinner tickets; On screen recognition of your contribution in the main plenary session room.

6 Cocktail Reception (1 ONLY) Company logo placed alongside the mention of the Cocktail Reception in the social section of the Conference Program; Banners on display in the welcome venue as designated by the venue; Opportunity to MC and make a short five (5) minute verbal presentation on the evening; Four complimentary Welcome Reception tickets; Your Company logo placed onto the delegate Welcome Reception tickets; On screen recognition of your contribution in the main plenary session room. Morning Teas, Lunches and Afternoon Teas. (1 ONLY) Company logo placed alongside the mention of the refreshments in the Conference Program On screen recognition of your contribution in the main plenary session room. Satchel Sponsor (1 ONLY) Company logo recognised in a prominent position on the Conference delegate satchels; Acknowledgement via logo recognition on the Conference website; Logo hyperlink opportunity on the Conference website. Naming of Concurrent Session Room (2 ONLY) Company name recognised as the concurrent session room name in the program; Company name and logo recognised as a sign outside the specified concurrent room; On screen recognition of your contribution in the concurrent session room prior to the commencement of the session Name Badge Sponsor Your company logo/name will be placed on all Conference badges along with the Conference logo and worn by all delegates for the duration of the Conference. Promotional Products (in addition to those included in specific Sponsorship Packages) $440- including GST. Sponsor to supply their promotional product for insertion into the Conference satchel. Conference Pad $330- including GST Sponsor to supply A4 or A5 pads for insertion into the Conference satchel. These pads carry your company logo. name and/or message, Conference Pens $330- including GST Sponsor to supply pens for insertion into the Conference satchel. The pens can be engraved with your company name/logo. Conference Satchel Insert $220- including GST The option to provide one piece of literature (up to A4 in size) for insertion into the conference satchels

7 Trade Exhibition Opportunities: The Conference has arranged several trade booth displays for the duration of the Conference. All delegates will have arrival tea/coffee, morning tea, lunch and afternoon tea in this area. Booth Size Each individual booth is different however the overall floor space is 6m 2. Cost Standard Booth Positioning Early Bird Rate (on or before 13 July 2008) Late Rate (from 13 July 2008 to 15 November 2008) Australian Dollars $1,800 incl. GST $2,000 incl. GST Included in the booth is: 6m 2 floor space Fascia name indicating the Exhibitor's company name 2 spotlights, 1 trestle table, 2 chairs, 1 power outlet All closed wall panels covered in black frontrunner fabric All open sides supported by truss system Included in the Conference is: Company name and contact details listed in the Conference Program. One complimentary registration to the Conference including entrance to Conference sessions, social functions and satchel. All Conference morning teas held within the Trade Exhibition area. All Conference lunches held within the Trade Exhibition area. All Conference afternoon teas held within the Trade Exhibition area. Additional Representatives: Additional exhibitors representatives can attend the Trade Exhibition area for a cost of $100 incl. GST per day. This fee covers badges, program and catering for morning tea, lunch and afternoon tea. This fee will apply to all additional exhibitors representatives with no exception. Set up and removal of trade exhibits: Upon confirmation of your booth allocation the Conference Secretariat will be in contact regarding your specific set up and removal times. Sponsorship and Trade Exhibition Payment Policy: All applications must be accompanied with a minimum of 50% deposit. The balance of the payment must be paid no later than Friday 26 September Cancellation Policy : Cancellation of either a sponsorship or trade exhibition package must be made in writing to the Conference Secretariat. All cancellations will incur a fee. Cancellations made on or before 24th August 2008 will incur a fee of 15% of the indicated package and any previous credit card levies paid. Cancellations made after 24 th August 2008 will incur a fee of 50% of the indicated package and any previous credit card levies.

8 SPONSORSHIP AND TRADE EXHIBITION APPLICATION FORM 44 th Annual Conference of the Human Factors and Ergonomics Society of Australia University of South Australia, Adelaide, South Australia November 2008 In sponsoring or exhibiting at this event relevant details may be incorporated into a delegate list for the benefit of all delegates and may also be made available to parties directly related to the event including host organisation, the database contractor, event and accommodation venues, speakers and sponsors. SPONSOR/TRADE EXHIBITOR INFORMATION Please Print Clearly Title: Title: Given Name: Surname Organisation: vvv Postal Address: n Suburb: State: Postcode: m Te l ( ) Fax ( ) Mobile: n m SPONSORSHIP PACKAGES We wish to promote our organisations by purchasing the following packages (Please Tick) Premier Sponsor Major Sponsor Standard Sponsor Conference Dinner Sponsor Cocktail Reception Sponsor Morning Teas, Lunches & Afternoon Teas Sponsor Satchel Sponsor Naming of a Concurrent Session Room Sponsor Badge Sponsor $11,000 incl. GST $5,500 incl. GST $3,300 incl. GST $5,500 incl. GST $5,500 incl. GST $3,500 incl. GST $3,000 incl. GST $1,800 incl. GST $1,000 in cl. GST Half-Page Program Advertisement Full-Page Program Advertisement Promotional product Conference Pad Sponsor Conference Pen Sponsor Insert into Conference Satchel TRADE EXHIBITION BOOKINGS The name of our primary booth representative is: As a Premier Sponsor, I wish to reserve a Trade Exhibition Booth at no charge. I wish to reserve a Trade Exhibition Booth at the early bird rate (booked on or before 13/07/08) of $1,800 incl. GST. I wish to reserve a Trade Exhibition Booth at the late rate (booked after 13/07/08} of $2,000 incl. GST. I wish to book a place for... additional representative/s at a cost of $100 incl. GST per person, per day. Additional Representative/s badge/s to indicate: This additional representative will attend the trade booth (only) on the following days: Day 1:Mon 17 Nov Day 2:Tues 18 Nov Day3:Wed 19 Nov PAYMENT SUMMARY SPONSORSHIP: Sponsorship Package/s (minimum deposit is 50% of total) $ TRADE EXHIBITION: Booth booking/ s (minimum deposit is 50% of total) $ Additional Representative/s $ TOTAL: $ PAYMENT METHOD PAYMENT BY CHEQUE Cheques should be made out to "HFESA 2008" and mailed with this Application Form to: HFESA 2008, c/- SAPRO, PO Box 187, Torrensville Plaza, South Australia 5031 Tel: (08) Fax: (08) $330 incl. GST $550 incl. GST $440 incl. GST $330 incl. GST $330 incl. GST $220 incl. GST DIRECT TRANSFER (EFT) Please contact the Conference Secretariat on (08) if you wish to arrange a direct transfer. PAYMENT BY CREDIT CARD Please complete and either mail to the above address or fax to SAPRO on (08) I hereby authorise for the payment of the Sponsorship and/or Trade Exhibition packages as indicated in this Application Form {including GST) to be deducted from my credit card with reference to HFESA Please charge my: MasterCard Visa Card Number: Expiry Date: Card Holder Signature

9

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