New Horizons. 2O14 Conference CANBERRA 2ND - 4TH MAY 2014 SPONSORSHIP PROSPECTUS

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1 SPONSORSHIP PROSPECTUS

2 INVITATION FROM IAMA PRESIDENT Be part of history when the 2014 IAMA Arbitration Rules are launched Dear Sponsor, May 2014 in Canberra will herald a new era in dispute resolution in Australia as domestic arbitration is reformed with the launch of the IAMA Arbitration Rules. Join in this reform. Members of Australia s largest independent and most experienced ADR organisation, The Institute of Arbitrators & Mediators Australia, are primed to attend the conference, take the new IAMA Arbitration Rules onboard, and create bold NEW HORIZONS in ADR. Can you afford to miss out on connecting with delegates at this significant event? We extend a warm invitation for you to join us in Canberra to participate in the IAMA National Conference 2014 as an official sponsor. With the launch of the 2014 IAMA Arbitration Rules, the conference will provide you with a unique opportunity to position your organisation alongside the forerunners of ADR in Australia and to connect directly with participants and speakers, and with progressive thinking in ADR. The IAMA National Conference is the most important date in the ADR calendar for our members and stakeholders. This year, the conference has particular significance: the theme NEW HORIZONS will stimulate the exchange of new ideas and discuss where the freshly launched IAMA Arbitration Rules will take the profession. To celebrate the launch of the new rules, the conference will return to Canberra, where IAMA was first established 39 years ago. With an exceptional program including a keynote address by the Federal Attorney General and Minister for the Arts, Senator the Hon George Brandis QC, and featuring national speakers, key practitioners and academics, plenary sessions, panel discussions and interactive workshops, there will be extensive opportunities for you to network with leading ADR professionals and learn firsthand about emerging trends in ADR. The following pages detail the range of 2014 conference sponsorship opportunities that will promote your organisation and strengthen its profile within the ADR community. If you would like to discuss any of these in more detail or have ideas for additional sponsorship and promotional opportunities that will benefit your organisation, please contact Suzanne Greenwood, IAMA CEO on or by We look forward to welcoming you to the IAMA National Conference 2014 NEW HORIZONS for ADR practice in Australia. Rowena McNally National President The Institute of Arbitrators & Mediators Australia (IAMA) 2

3 Conference snapshot CONFERENCE THEME: New Horizons WHEN: Friday 2 May 2014 Sunday 4 May 2014 WHERE: Canberra the birthplace of IAMA PROGRAM OUTLINE: DATE TIME KEY ACTIVITIES Friday 2 May 2014 Evening Welcome function & launch of the new IAMA Arbitration Rules Saturday 3 May 2014 Full day Evening Conference commences Keynote Address by the Federal Attorney-General & Minister for the Arts Plenary and stream sessions IAMA National Conference Dinner at National Portrait Gallery Sunday 4 May 2014 Morning Conference continues Plenary and stream sessions Conference concludes Sponsorship benefits As a sponsor of the IAMA National Conference 2014, you will be aligning your organisation with Australia s largest independent and most experienced arbitration and mediation organisation and will: Position your organisation at the forefront of ADR thinking and practice in Australia. Create strong awareness of your organisation s products, services and brand. Connect directly with participants and speakers, and with progressive thinking in ADR. Build relationships with existing and new clients. Learn firsthand about the latest developments, emerging trends and challenges in ADR from international and national experts. Directly reach conference participants and receive a delegate list for ongoing communication. 3

4 DELEGATE PROFILE IAMA members comprise some of Australia s most eminent and experienced ADR practioners and trainers drawn from a diverse range of sectors including comercial, legal, education and governement. Delegates will include construction professionals, barristers, engineers, accountants, quantity surveyors, solicitors, academics,... consultants and experts from all professions. Arbitators Mediators Adjudicators Expert Determiners Probity Advisers Conciliators Expert Witnesses ADR PROFESSIONALS Sponsorship packages Sponsorship at a Glance Sponsorship Package Number Available Price A$ (excl GST) Principal Sponsor Exclusive $15,000 Silver Sponsor Exclusive $9,000 Plenary Session Sponsor 3 $5,500 Stream Session Sponsor 24 $1,000 Gala Dinner Sponsor 3 May Exclusive $9,500 National Portrait Gallery Private Viewing Exclusive $2,500 Sponsor 3 May Welcome Reception Sponsor 2 May Exclusive $5,500 Satchel Sponsor Exclusive $3,500 Name Badge / Lanyard Sponsor Exclusive $3,500 USB Sponsor Exclusive $2,000 Pen Sponsor Exclusive $2,000 Notepad Sponsor Exclusive $2,000 Coffee Cart Sponsor 3 May Exclusive $2,000 Coffee Cart Sponsor 4 May Exclusive $1,500 Water Sponsor Exclusive $1,000 Mints / Chocolates Sponsor Exclusive $1,000 Advertising Conference Program Book Full page colour $750 Conference Program Book Half page colour $500 Your corporate brochure or product inserted in conference satchels $500 Exhibition Package Trade Display 3 & 4 May $4,000 Corporate Banner only in Trade Exhibition Area $500 4

5 Principal Sponsorship $15,000 (excl GST) Principal Sponsorship offers your organisation: Four complimentary conference registrations, including attendance at the annual dinner. Acknowledgement as Principal Sponsor at the conference. Opportunity to provide a speaker OR chairperson in the Conference Program (at the discretion of the program committee). Choice of a prominent position for an exhibition trade booth. Short corporate presentation outlining your connection with ADR. Corporate banner exclusively displayed on stage during keynote speaker address. Corporate banner displayed in the foyer throughout the conference. Corporate brochures included in the conference satchel. Corporate A4 full page advertisement in the conference program. Corporate logo on the front of the conference satchel. Corporate logo displayed on a rolling screen during the annual dinner. Free advertisement in the monthly IAMA e-newsletter until June 2014 which includes a 100-word profile of your organisation and a link to your website. Silver Sponsorship Package $9,000 (excl GST) Silver Sponsorship offers your organisation: Three complimentary conference registrations, including attendance at the annual dinner. A prominent position within the trade exhibition area for one trade booth. Corporate banner displayed in the foyer throughout the conference. Corporate A4 full page advertisement in conference program. Corporate logo displayed on a rolling screen during the conference. Free advertisement in the monthly IAMA e-newsletter until June 2014 which includes a 100-word profile of your organisation and a link to your website. 5

6 Plenary Session Sponsorship $5,500 (excl GST) Three available Plenary Session Sponsorship offers your organisation: Two complimentary conference registrations, including attendance at the annual dinner. Corporate banner exclusively displayed during your sponsored session. A prominent position within the trade exhibition area for one trade booth. Corporate banner displayed in the foyer throughout the conference. Corporate half page advertisement in conference program. Your logo advertisement included in the monthly IAMA e-newsletter with a link to your website until June Stream Session Sponsorship $1,000 (excl GST) 24 available Stream Session Sponsorship offers your organisation: Corporate banner exclusively displayed during your sponsored session. Corporate banner displayed in the trade exhibition area throughout the conference. Your logo advertisement included in the monthly IAMA e-newsletter with a link to your website until June Gala Dinner Sponsorship $9,500 (excl GST) 6 National Portrait Gallery Gala Dinner (3 May 2014) Sponsorship offers your organisation: Two complimentary conference registrations, including attendance at the Gala Dinner. Photo opportunity with the after dinner speaker and MC. Corporate banner displayed on stage during the Gala Dinner. Corporate banner displayed in the foyer throughout the conference. Corporate half page advertisement in conference program. Corporate logo on the annual dinner menus. Corporate logo displayed on a rolling screen during the annual dinner. Free advertisement in the monthly IAMA e-newsletter until June 2014 which includes a 100-word profile of your organisation and a link to your website.

7 National Portrait Gallery Private Viewing Sponsor $2,500 (excl GST) During pre-dinner drinks at the National Portrait Gallery, the galleries will be exclusively open to delegates and guests at the Gala Dinner (3 May 2014). National Portrait Gallery Private Viewing Sponsorship offers your organisation: One complimentary attendance at the Gala Dinner. Corporate banner displayed in the foyer of the National Portrait Gallery during the Gala Dinner. Corporate logo on the annual dinner menus (size reduced below the logo of the Gala Dinner Sponsor). Welcome Cocktail Reception Sponsorship $5,500 (excl GST) Welcome Cocktail Reception (2 May 2014) Sponsorship offers your organisation: Two complimentary conference registrations, including attendance at the annual dinner. Corporate banner exclusively displayed at the Welcome Reception. Corporate banner displayed in the foyer throughout the conference. Corporate half page advertisement in conference program. Your logo advertisement included in the monthly IAMA e-newsletter with a link to your website until June Designer Sponsorship Package Price on application We would be delighted to create a sponsorship package to meet your specific needs. Please contact Suzanne Greenwood, IAMA CEO, on (07) or , or by to discuss your ideas. 7

8 Additional sponsorship opportunities Satchels Sponsorship $3,500 (excl GST) New Horizons Each person attending the IAMA National Conference 2014 will receive the official conference satchel. Satchel Sponsorship offers your organisation: Your company logo on the conference satchel. Half page A4 advertisement in the conference program. Name Badge/Lanyard Sponsor $3,500 (excl GST) Each person attending the IAMA National Conference 2014 will receive the official conference lanyard and name badge. Name Badge/Lanyard Sponsorship offers your organisation: Your company logo on the conference name tag. Half page A4 advertisement in the conference program. USB Sponsor $2,000 (excl GST) Each person attending the IAMA National Conference 2014 will receive the conference papers supplied on a USB stick. USB Sponsorship offers your organisation: To supply all delegates with USB sticks supplied by the sponsor bearing your company logo. Half page A4 advertisement in the conference program. Pen Sponsor $2,000 (excl GST) 8 Each person attending the IAMA National Conference 2014 will receive a pen in the conference satchel and additional pens to be available in the session rooms. Pen Sponsorship offers your organisation: To supply all delegates with pens supplied by the sponsor bearing your company logo. Half page A4 advertisement in the conference program.

9 Notepad Sponsor $2,000 (excl GST) New Horizons Each person attending the IAMA National Conference 2014 will receive a notepad in the conference satchel and additional notepads to be available in the session rooms. Notepad Sponsorship offers your organisation: To supply all delegates with a notepad supplied by the sponsor bearing your company logo. Half page A4 advertisement in the conference program. Coffee Cart Sponsorship Two available: 3 May 2014 Sponsor - $2000 (excl GST) or 4 May 2014 Sponsor - $1,500 (excl GST) Coffee carts will be available for delegates to receive café-style coffee prior and during conference breaks. Coffee Sponsorship offers your organisation: Your corporate banner displayed beside the coffee carts. The opportunity to supply cardboard coffee cups displaying your company logo (optional). The opportunity to hand-out marketing material to delegates from the coffee carts. Half page advertisement in the conference program. Water Sponsorship $1,000 (excl GST) Exclusive Bottled water will be available for delegates. Water Sponsorship offers your organisation: Your corporate banner displayed in the trade exhibition area. The opportunity to supply bottled water branded with your corporate logo (optional). Your corporate logo displayed at water stations. Your corporate logo in the conference program. Mints / Chocolates Sponsorship $1,000 (excl GST) Exclusive Refreshment mints and/or chocolates will be available on conference tables for delegates during sessions. Mints / Chocolates Sponsorship offers your organisation: Your corporate banner displayed in the trade exhibition area. The opportunity to supply refreshment mints / chocolates branded with your corporate logo (optional). Your corporate logo displayed with the mints / chocolates on each table. Your corporate logo in the conference program. 9

10 Advertising Advertising in delegates conference program Full page colour Half page colour $ (excl GST) $ (excl GST) Advertising in delegates conference satchel Your corporate brochure, sample or promotional product (supplied by you) inserted into the conference satchels $500 (excl GST) Exhibition Package 3 and 4 May 2014 Trade Display $4,000 (excl GST) Trade display area in trade exhibition space. All display materials supplied by the sponsor. Included in display package: Trade display space approx. 3m wide x 2m deep with trestle table and 2 chairs. One trade display Staff Pass. Corporate half page advertisement in conference program. Your logo advertisement included in the monthly IAMA e-newsletter with a link to your website until June Corporate Banner only in Trade Exhibition Area $500 (excl GST) Corporate banner, supplied by the sponsor, in trade exhibition area. Sponsor Guidelines Exposure in the conference program, promotional materials and publications is subject to confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest possible date. The delegate list will not include details of any delegates who have withheld permission to publish their details in accordance with the Australian Privacy Act. Be quick to confirm your sponsorship package so you can gain maximum exposure for your organisation on the IAMA Conference website and in all the lead-up publicity to the conference. 10

11 Sponsorship Form (PART 1 OF 2) Sponsoring organisation s details New Horizons Organisation name: Contact person: Postal address: Post code: Daytime phone number: Mobile: Website: Sponsorship package I / we would like to invest in the following package(s): 1. Cost A$: 2. Cost A$: 3. Cost A$: Advertising I / we would like to invest in the following advertising option(s): 4. Cost A$: 5. Cost A$: Exhibition / Trade Display I / we would like to reserve the following trade display option(s): 6. Cost A$: 7. Cost A$: AMOUNT PAYABLE (1 to 7 above) A $: Plus GST $: TOTAL A$: 11

12 Sponsorship Form (PART 2 OF 2) Payment Details Payment via company cheque. NB all cheques must be made payable to: IAMA Payment via EFT. Bank details will be provided with our tax invoice to you. Payment via Credit Card: Visa American Express Master Card Card Number: Card Holders Name: Signature: Exp Date: Privacy Statement Yes, consent is given for the sponsor s details/representative s details being shared with delegates, suppliers and contractors of the Conference to assist with the successful organisation and operation of the event, including being listed in the delegate list. No, the sponsor does not consent to the above. IT IS AGREED Yes, I have read, understood and agree to the Sponsorship Terms and Conditions: Authorised by: Signature: Date: Please scan and your completed form to Suzanne Greenwood: A Tax Invoice will be returned to you. Questions? Please call Suzanne Greenwood, IAMA CEO, on (07) or SPONSORSHIP TERMS AND CONDITIONS Sponsorship will only be allocated upon receipt of payment-in-full in the IAMA accounts. No refunds will be made in the event of cancellation. No organisation will be listed as a sponsor until all monies due and payable are received. All invoices are due and payable within 14 days of the invoice date. Inclusion of corporate logo, advertising, etc, in printed materials is subject to receipt of.jpeg /.eps format file(s) prior to print deadlines and all sponsorship monies being paid in full. The sponsorship/advertising/exhibition package is personal to the sponsor and must not be assigned, sublet or traded in whole or in part except with the prior written approval of the IAMA CEO. IAMA reserves the right of refusal of any sponsorship/advertising/exhibition request. The delegate list will exclude any delegates who have withheld permission to publish their details in accordance with the Australian Privacy Act. Trade display tables will be allocated only on receipt of this signed Sponsorship Form and payment in full. Priority, at all times, will be given to the requests of the Principal Sponsor. Any space not claimed and occupied before 9:00 am on 3 May 2014 will be reassigned without refund. IAMA reserves the right to rearrange the display area floor plan and / or relocate any trade display (including corporate banners) without notice. No refund is payable for any facilities not used or required. Each exhibitor must take out their own Public and Product Liability insurance to a minimum of A$10 million at their own expense. A copy of the organisation s public and product liability certificate of currency to be provided to the IAMA CEO by 11 April 2014, but in any event prior to entering the trade display area of the conference. 12

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