2015 TRI-STATE CONFERENCE SPONSORSHIP PROSPECTUS February Albury Entertainment Centre

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1 2015 TRI-STATE CONFERENCE SPONSORSHIP PROSPECTUS February Albury Entertainment Centre 1

2 Leading Age Services Australia Victoria, NSW-ACT and South Australia are once again proud to be the co-hosts of the 24 th Annual Tri-State Conference & Exhibition. We greatly appreciate the continuous and strong support of industry suppliers and service providers for this annual Conference and, through this partnership with you, the Tri-State Conference has become a leading event for aged care professionals throughout Australia. CONTENTS INVITATION 2 REASONS TO SPONSOR & EXHIBT 3 SPONSORSHIP ENTITLEMENTS 3 SPONSORSHIP OPPORTUNITIES 4 SPONSORSHIP PACKAGES 5 ADVERTISING PACKAGES 11 EXHIBITION 12 EXHIBITION FLOOR PLAN 14 BOOKING FORM 16 THANK YOU TO OUR PRINCIPAL SPONSOR In this brochure you will find a range of sponsorship and exhibition opportunities to consider. We look forward to welcoming you to Albury again in CONFERENCE THEME The 24 th Annual Tri-State Conference will feature the theme Aged Care: Adapt Today. Thrive Tomorrow. The aged care industry has experienced, and is still working through, an extraordinary period of change. While uncertainty remains, adapting to these changes is essential for all organisations to succeed and thrive. Tri-State Conference participants are encouraged to share their own experiences of adapting to the new aged care environment, and will gain insight into successful practices, enabling them to adapt and thrive. INVITATION Over three days in late February 2015, the Tri- State Conference will once again take place in Albury; bringing together providers, delegates and industry experts, to explore the areas of critical importance within the ever changing aged care industry. This year s Tri-State Conference endeavours to deliver practical outcomes from experts for the benefit of all participating providers and the industry as a whole. CO-HOSTED BY This year we have extended the exhibition area to build and deliver our biggest ever Tri-State Conference. 2

3 WHO ATTENDS In 2014, we saw over 500 attendees enter through the doors to the Tri-State Conference in Albury. Included in this number, were key industry stakeholders, Chief Executive Officers, Directors, Senior Management staff, Industry Partners, Board Members, Managers, Coordinators and Operational staff. VENUE The Albury Entertainment Centre Swift Street, Albury NSW 2640 Phone: (02) Website: WHY SPONSOR The 24 th Annual Tri-State Conference will provide your organisation with a variety of opportunities, including: Direct access to over 500 industry professionals from the government, corporate and not-for-profit sectors Developing and strengthening networks and relationships with key industry figures Identifying business partners and maximising networking opportunities Advertising on the official 2015 Tri-State Conference website and marketing materials The opportunity to present your latest initiatives and strategies This year s exhibition area has been extended, providing you with a wider audience base. SPONSORSHIP ENTITLEMENTS All Conference sponsors will receive the following standard benefits and entitlements in addition to the benefits and entitlements outlined in the individual packages: Recognition as a sponsor in all Conference publications, including promotional flyers where applicable and the Conference Program Handbook** Company logo on the Sponsors page of the official Conference website, including a hyperlink to your organisation s home page Sponsor s logos will feature on the official sponsorship acknowledgement board situated onsite during the Conference Acknowledgment as sponsor by the facilitator. ** Exposure in Conference publications is determined by confirmation of sponsorship prior to print deadlines. 3

4 SPONSORSHIP OPPORTUNITIES Sponsorships at a Glance Number Available Price $ Principal Sponsor Exclusive $21, SOLD Dinner Sponsor Exclusive $11, Welcome Reception Sponsor Exclusive $7, SOLD Café Sponsor Exclusive $7, SOLD Bathroom Door Sponsor Exclusive $3, SOLD Lounge Sponsor Exclusive $3, SOLD Plenary Foyer Sponsor Exclusive $3, SOLD Lunch Sponsor Two $3, Golf Event Sponsor Exclusive $3, Satchel Sponsor Exclusive $3, SOLD Lanyard Sponsor Exclusive $3, SOLD Plenary Speaker Sponsorship Five $2, Available Morning Tea Sponsor Two $1, Afternoon Tea (Day 2) Sponsor Exclusive $1, SOLD Concurrent Session Sponsorship Six $1, Available Advertising Opportunities Conference Brochure A4 Advert Exclusive $2, N/A Conference Program Handbook Full A5 Page Advert Three $1, Available Conference Program Handbook Half A5 Page Advert Three $1, Available Conference Satchel Insert Seven $ SOLD OUT! Go on the waiting list today. Exhibition Opportunities Go on the waiting list today. Member 3m x 2m Booth $3, SOLD OUT! Non-Member 3m x 2m Booth $5, SOLD OUT! 4

5 SPONSORSHIP PACKAGES PRINCIPAL SPONSOR $21, DINNER SPONSOR $11, As Principal Sponsor of the Tri-State Conference, your organisation will be presented as having made a significant contribution and commitment to our aged care Conference. Principal Sponsor will receive: Trade booth in prime within the exhibition first preference of location Complimentary registration for two company trade representatives Acknowledgment as the Principal Sponsor and five minute address on Monday 23 February 2015 Two (2) free standing banners displayed within the Conference venue (supplied by sponsor) Satchel insert Two (2) complimentary tickets to the Conference Dinner Company logo on all holding slides throughout the Conference. Sponsor to provide 550 writing pads and pens with company logo to be inserted into delegate satchels Company logo on the sponsors program board Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week This year the Conference Dinner will be held at All Saints Winery on Monday 23 February. This sponsorship opportunity comprises of great food, wine and fun is one not to be missed! Conference Dinner Sponsor will receive: Four (4) complimentary tickets to attend the Conference Dinner A five minute address at the Conference Dinner Company logo on holding slides within the venue at the Conference Dinner Company logo on dinner menu, placed on tables Two (2) free standing banners on display during function (supplied by Sponsor) Satchel insert Company logo on the sponsors program board Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week 5

6 WELCOME RECEPTION SPONSOR The Welcome Reception Sponsor will have the opportunity to gain exclusive access to delegates at the first official social event for the Conference. The Welcome Reception will be held on Sunday 22 February All Delegates will receive a complimentary invitation to this event upon registration. Welcome Reception Sponsor will receive: A clothed card table, banner and marketing material (supplied by sponsor) located at the entrance to the Trade Exhibition for the duration of the Welcome Reception A five minute address within the plenary hall, prior to the Welcome Reception Two (2) complimentary Welcome Reception tickets Satchel insert Company logo on sponsors program board Logo on all print and promotional material (within printing timeframe) Company logo on official Conference List of Conference delegates* (one week CAFÉ SPONSOR The Café Sponsor will feature a coffee machine and barista within the trade exhibition. This is by far the most popular location in the exhibition hall, generally the first place delegates go to in the mornings! Café Sponsor will receive: Signage on café and coffee machine $7, $7, One (1) high round table to display promotional products Complimentary registration for two company trade representative Café style furniture selected by Conference Organiser Satchel insert Company logo on sponsors program board Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week BATHROOM DOOR SPONSOR The Bathroom Door sponsorship package provides an opportunity for you to create signage for the men s and ladies toilets throughout the Conference venue a creative way for you to promote your brand. Bathroom Door Sponsor will receive: $3, Bathroom door signage on display throughout the duration of the Conference (supplied by sponsor) Complimentary registration for two (2) company trade representatives Satchel insert Trestle table near registration area for display of products and promotional material Company logo on sponsors program board Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week 6

7 LOUNGE SPONSOR The Lounge Sponsor is an opportunity to gain exposure throughout the Conference by being the main provider of a rest area to delegates. Lounge Sponsor will receive: $3, Lounge furniture selected by Conference Organiser Complimentary registration for one (1) company lounge representative Company literature displayed at lounge area (supplied by sponsor) One (1) free standing banner upon entry to the trade exhibition area (supplied by sponsor) Satchel insert Company logo on sponsors program board Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week Complimentary registration for two (2) company trade representatives Satchel insert Trestle table within the Main Plenary Hall Foyer for display of products and promotional material Company logo on sponsors program board Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week LUNCH SPONSOR TWO (2) AVAILABLE The Lunch Sponsor will have the opportunity to address attendees, highlighting your organisation as supporting providers of the aged care industry. Two (2) Lunch Sponsorships are available Monday 23 February and Tuesday 24 February Lunch Sponsors will receive: $3, PLENARY FOYER SPONSOR The Plenary Foyer Sponsor is an opportunity for you to create a unique space for delegates to congregate and learn about the products and services your organisation offers. Plenary Foyer Sponsor will receive: $3, Signage on display including two (2) free standing banners within the Main Plenary Hall Foyer throughout the duration of the Conference (supplied by sponsor) Three (3) minute sponsor address in the session before or after lunch One (1) free standing banner on display upon entry to the trade exhibition area during Lunch (supplied by sponsor)satchel insert Satchel insert Company logo on sponsors program board Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week 7

8 GOLF SPONSOR $3, SATCHEL SPONSOR $3, The Annual Golf Event will once again be held on Sunday morning prior to the official Conference kick off. This is a great opportunity for a sponsor to engage with delegates in a social and relaxed environment. Golf Sponsor will receive: Complimentary registration to the Conference for two (2) company representatives Satchel insert Conference organisers will be responsible for designing the invitation and distributing to all Conference registrants. ^ Company logo on sponsors program board Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week ^ Please note it is the responsibility of the sponsor to cover all costs associated with running the golf event at the Commercial Club Albury. Including player registration, food and beverage. The Satchel Sponsor will have their company logo featured on each satchel handed out to all delegates on arrival. Over 500 people will receive a satchel on arrival to the Conference. Satchel Sponsor will receive: Company logo on all satchels Satchel insert Company logo on sponsors program board Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week LANYARD SPONSOR $3, This is an opportunity to place your logo on all official Conference lanyards. Delegates are required to wear their lanyard and name badge throughout the entire Conference. Lanyard Sponsor will receive: Company logo printed in white on all official Conference lanyards Satchel insert Company logo on sponsors program board Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week 8

9 PLENARY SESSION SPONSOR FIVE (5) AVAILABLE (ONLY 4 LEFT) This is an opportunity to be associated with a Plenary Speaker and session of your choice.** Plenary Speaker Sponsors will receive: One (1) free standing banner on display during selected plenary session (supplied by sponsor) Company logo on official Conference holding slide for sponsored session Satchel insert Company logo on sponsors program board Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week MORNING TEA SPONSOR TWO (2) AVAILABLE This is an opportunity to heighten exposure of your product or service during a morning refreshment break. There are two (2) Morning Tea Sponsorships available - Monday 23 February and Tuesday 24 February Morning Tea Sponsor will receive: $2, $1, One (1) free standing banner on display upon entry to the trade exhibition area during Morning Tea (supplied by sponsor) Acknowledgement as Morning Tea Sponsor in sessions before and after Morning Tea Satchel insert Company logo on sponsors program board Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week AFTERNOON TEA SPONSOR This is an opportunity to heighten exposure of your product or service during the afternoon tea break on Monday 23 February Afternoon Tea Sponsor will receive: $1, One (1) free standing banner on display upon entry to the trade exhibition area during Afternoon Tea on Monday (supplied by sponsor) Acknowledgement as Afternoon Tea Sponsor in sessions before and after Afternoon Tea Satchel insert Company logo on sponsors program board locate onsite Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week 9

10 CONCURRENT SESSION SPONSOR $1, SIX (6) AVAILABLE (ONLY 5 LEFT) This is an opportunity to be associated with a Concurrent sessions of your choice on Monday 23 February or Tuesday 24 February Concurrent Session sponsors will receive: One (1) free standing banner on display during selected concurrent session (supplied by sponsor) Company logo on official Conference holding slide for sponsored concurrent session Satchel insert Company logo on sponsors program board Company logo on all print and promotional Company logo on official Conference List of Conference delegates* (one week * Such lists will exclude any delegates who have withheld permission to publish their details in accordance with the Australian Privacy Act. **To discuss session speaker availability, please contact the LASA (Victoria) Events team on (03) Please note that the selected speaker must agree to the sponsorship. 10

11 ADVERTISING OPPORTUNITIES CONFERENCE BROCHURE - A4 Advert* $2, CONFERENCE SATCHEL INSERT*** $ Gain maximum exposure of your products/services. This advertising opportunity allows your organisation to feature a one sided, full page (A4-210 x 297mm) advertisement in the Conference Brochure. The Conference Brochure will include the program, social events and how to register for this event. This Conference Brochure will be mailed to over 6,000 contacts over three states including Victoria, New South Wales & South Australia. CONFERENCE PROGRAM HANDBOOK Full A5 Page Advert** $1, THREE (3) AVAILABLE Gain maximum exposure of your organisation s products and/or services. This advertising opportunity allows your organisation to feature a one sided, full page (A5-210 x 148 mm) advertisement in the Conference Program Handbook. Each Conference delegate will receive a copy of the Conference Program Handbook upon arrival. CONFERENCE PROGRAM HANDBOOK Half A5 Page Advert** $1, THREE (3) AVAILABLE This advertising option allows your organisation to feature a one sided, half page (A6-148 x 105 mm) advertisement in the Conference Program Handbook. Each Conference delegate will receive a copy of the Conference Program Handbook upon arrival. SEVEN (7) AVAILABLE SOLD OUT Register your interest today and go on the waiting list. Conference Satchel Insert Sponsors have the opportunity to insert one (1) promotional literature, standard A4 flyers, brochures or booklets (maximum six pages) into the Conference satchels. Each delegate will receive a Conference satchel upon arrival. This is an excellent opportunity to creatively promote your organisation and provide innovative items that all delegates will receive. All satchel inserts must be approved by the Conference Planning Committee, so please check with the LASA Victoria Events Team if you are considering promotional items which are different to previous items. Satchel Insert Sponsorship includes: Your item inserted in every Conference satchel provided to all delegates upon arrival * EXTENDED DEADLINE: Artwork must be received prior to Thursday 4 December 2014 to be guaranteed inclusion in the Conference Brochure. **Artwork must be received prior to Tuesday 3 February 2015 to be guaranteed inclusion in the Program Handbook. ***Satchel inserts must be received by the satchel packing company prior to Friday 6 February 2015 to be guaranteed inclusion in the satchels. 11

12 EXHIBITING OPPORTUNITIES The 2015 Tri-State Exhibition has been extended and designed to provide the best possible promotional opportunities to showcase your organisation s products and/or services. The Exhibition will be held within the Banquet Hall, ground level behind the registration desk of the Albury Entertainment Centre. Refreshment breaks will also be served in the Exhibition area, creating an unparalleled opportunity to promote your products and services to delegates. The appointed exhibition contractor for the 24 th Annual Tri-State Conference & Exhibition is Harry the Hirer who can assist with additional furniture/exhibition hire requests. SOLD OUT EXHIBITION! Register your interest today and go on the waiting list. COST PER INDIVIDUAL TRADE STAND CORPORATE PARTNER: $3, NON-MEMBER: $5, The cost per individual trade stand is based on three (3) Conference days and includes catering for two (2) organisation trade representatives. Confirmation of the two trade representatives should be indicated on the Exhibitors Kit which will be sent prior to the Conference. STAND PROVISIONS Shell scheme stand 3m x 2m (6m2) Clothed 1.8m trestle table 2 x chairs 2 x fascia positioned spotlights Company name on fascia board 1 x power point PACKAGE INCLUSIONS Company name displayed in the Exhibition section on the official Conference website One (1) Conference Satchel per booth (please note this is not an insert) Delegate list sent one week prior to the Conference and a printed version onsite* Complimentary registration for two (2) company trade representative for each trade stand booking Trade Representative registration will entitle each person to: o Attend the Welcome Reception o Morning, Lunch and Afternoon Refreshment Breaks. * Such lists will exclude any delegates who have withheld permission to publish their details in accordance with the Australian Privacy Act. ADDITIONAL TRADE REPRESENTITVE REGISTRATIONS ARE AVAILABLE FOR $200 EACH. (Maximum of 2 additional trade representatives can be purchased per booth booking) The walls of the booth consist of White MDF Infill panels with an Octanorm Aluminium frame. 12

13 2015 EXHIBITOR SCHEDULE BUMP IN: Saturday 21 February Sunday 22 February EXHIBITION OPEN: Sunday 22 February Welcome Reception Monday 23 February Tuesday 24 February BUMP OUT: Tuesday 24 February EXHIBITOR KIT 2.00pm 5.00pm 10.00am 1.00pm 1.00pm 5.30pm 5.30pm 7.00pm 8.00am 4.00pm 8.30am 1.00pm 1.00pm 5.00pm An Exhibitor Kit will be ed to all exhibitors prior to the Conference. This kit will contain essential information on the Conference schedule, supplier contact details, and venue delivery details. Additional to the above mentioned, there will be essential information that we seek from you. TRI-STATE CONFERENCE DINNER (Optional) Monday 23 February 7.00pm 11.30pm All Saints Winery All Saints Road, Wahgunyah VIC 3687 Always a highlight of the Conference, this year s annual dinner will be with no exception. This year we are returning to the much loved All Saints Winery, located on the banks of the Murray River in Wahgunyah, Victoria. Buses will be provided from the Albury Entertainment Centre to All Saints Winery (45 minute drive) with staggered return transfers to various hotels in Albury. SOCIAL EVENTS The Annual Tri-State Conference & Exhibition is well known for its social scene. This year, we will once again be bringing you the Sunday evening Welcome Reception and returning to All Saints Winery for the Conference Dinner. These social events are a great opportunity for you to let your hair down and mingle with delegates in a more relaxed environment. WELCOME RECEPTION (Included) Sunday 22 February 5.30pm 7.00pm Held within the Exhibition Hall at the Albury Entertainment Centre (Conference venue), the Welcome Reception provides the ideal networking opportunity for all exhibitors and delegates. The Welcome Reception is inclusive of all registrations and boasts fantastic food, wine and entertainment all provided within the exhibition area. 13

14 CAFÉ SOLD 14

15 EXHIBITION FLOOR PLAN PUBLIC AND PRODUCT LIABILITY INSURANCE It is a requirement of the Conference Organisers that all exhibitors have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of $10,000,000 AUD or above. This refers to damage or injury caused to third parties/visitors on or in the vicinity of an exhibition stand. To assist you in locating your certificate within your organisation, it can often be found with the accounts/finance department and is often referred to as Broadform. TERMS & CONDITIONS 1. The Conference Organisers will take all diligent care to fulfil the above mentioned Sponsorship and Exhibitor commitments; 2. Sponsors and Exhibitors are responsible for providing all their requirements i.e. banners, promotional material and any other material within the timelines outlined in packages; 3. Sponsors and exhibitors are required to make a 50% deposit in order to secure a sponsorship package or booth at the Tri-State Conference Sponsors and Exhibitors are required to make the necessary payments in full for all sponsorships and exhibition booths by 16 January All accounts are required to be finalised prior to the commencement of the Conference; 5. Sponsors and Exhibitors are responsible for the security of all their equipment and materials while at the Conference; 6. Sponsors and Exhibitors are to ensure their own insurance covers them while at the Conference; 7. The Conference Organiser, and venue, the Albury Entertainment Centre, will not be held liable for damage or loss of goods or equipment while at the Conference; 8. Exhibitors are required to comply with set up, removal and trading policies implemented by the Conference Organiser; 9. Whilst every care is taken in program content and structure, the Conference Organiser reserves the right to alter or substitute components to the event as deemed appropriate; 10. Exhibition booths are allocated on a sole entity basis. Unless otherwise indicated and agreed to by the Conference Organiser, cross promotion is strictly prohibited and; 11. Presentations conducted at exhibition booths are strictly forbidden. 12. Cancellations are as per the cancellation policy outlined below and at the discretion of the Conference Organisers. CANCELLATION POLICY Upon receipt of registration deposit, a 15 per cent administration fee will be applicable for any cancellations made on or before 20 November For cancellations between 21 November 2014 and 23 January 2015, a 50 per cent cancellation fee will be applicable. There will be no refund issued for cancellations made after 23 January All cancellations are required in writing addressed to the Conference Organisers: CONFERENCE ORGANISER Leading Age Services Australia Victoria (LASA Victoria) Level 11, 600 St Kilda Road Melbourne VIC 3004 (03) lasavictoria.asn.au 15

16 SPONSORSHIP / EXHIBITION / ADVERTISING BOOKING FORM Please print clearly. Once complete, return to LASA Victoria Events for processing. Fax: (03) COMPANY NAME (for use on fascia): COMPANY NAME (for invoicing purposes): ADDRESS: CITY: STATE: POSTCODE: BOOKING AUTHORISED BY: SPONSOR/EXHIBITIOR CONTACT: DATE: POSITION: PHONE: MOBILE: FAX: WEBSITE: PLEASE TICK HERE TO CONFIRM ACCEPTANCE OF THE TERMS & CONDITIONS FOR PARTICIPATION IN THE 24 TH ANNUAL TRI-STATE CONFERENCE & EXHIBITION PAYMENT MUST BE MADE IN FULL BY 16 JANUARY A. SPONSORSHIP PACKAGE REQUESTED SPONSORSHIP OF INTEREST: TOTAL $ SECOND SPONSORSHIP OF INTEREST: TOTAL $ High resolution logo is to be ed to when booking sponsorship packages. B. EXHIBTION BOOTH REQUESTED Corporate Partner $3, Corporate Partner of which co-host state: Non-Member $5, EXHIBITION BOOTH NUMBER PREFERENCE REFER TO FLOOR PLAN 1 st preference: 2 nd preference: 3 rd preference: If your stand preference is not available, you will be contacted to discuss other options. All bookings will be confirmed in writing via . Please indicate any companies you do not wish to be places near: PAYMENT DETAILS As of February 2014 LASA Victoria requires a 50% deposit upfront for sponsorship & exhibition booth bookings. Please note that the Conference Organiser (LASA Victoria) cannot confirm your Tri-State Conference sponsorship or exhibition booth booking without a 50% deposit. TOTAL AMOUNT PAYABLE (A + B) $ CREDIT CARD VISA MASTERCARD Name on card: Card Number: Expiry Date: / CCV: 50% Deposit Total Amount Cardholder Signature: Date: 16

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