Australian Public Sector Anti-Corruption Conference 2015

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1 Australian Public Sector Anti-Corruption Conference November 2015 Brisbane Convention & Exhibition Centre Plaza Level Sponsorship and exhibition opportunities 1

2 Introducing the Australian Public Sector Anti-Corruption Conference 2015 On behalf of the host agencies, we are delighted to invite you to support the fifth Australian Public Sector Anti-Corruption Conference (APSACC) to be held in Brisbane, Queensland from November The Conference offers your organisation an opportunity to interact with senior representatives of leading Australian public sector agencies as well as private firms specialising in corruption prevention work. About APSACC 2015 APSACC 2015 is a premier biennial event hosted by Australia s leading anti-corruption agencies the Crime and Corruption Commission (QLD), the Independent Commission Against Corruption (NSW) and the Corruption and Crime Commission (WA). Each of these organisations has its own charter to combat corruption and official misconduct and help raise public sector integrity. APSACC 2015 will be an unrivalled opportunity to focus on the latest innovations, strategies and future directions in preventing corruption and to network with Australian and international public sector peers and leaders. Conference program The APSACC 2015 program will comprise keynote plenary sessions and four concurrent streams of presentations and panel discussions, delivered by senior practitioners, social commentators and academics in anti-corruption and related fields. Concurrent sessions will be tailored to specific topics and sectors appealing to individuals who want to enhance their corruption prevention skills, knowledge and techniques. 2

3 Who will attend? It is anticipated that the conference will be attended by over 500 key decision makers from all tiers of government in Australia and overseas. Delegates comprise: public and private sector executives and managers corruption prevention practitioners policy advisers local government and planning specialists senior police officers academic and university executive members internal auditors and investigators human resource specialists internal ombudsmen forensic accountants newly appointed managers and industrial officers. Who should sponsor APSACC 2015? APSACC 2015 offers significant commercial opportunities for organisations seeking to support anti-corruption education in the public sector. Potential sponsors could include: government agencies fraud detection organisations security/data protection service providers computer forensic specialists Why sponsor and/or exhibit at APSACC 2015? APSACC 2015 will provide your organisation with: the largest gathering of government and private sector anti-corruption practitioners in one conference a unique environment in which delegates will focus on sharing anti-corruption information, ideas and techniques delegates who are keen to improve their knowledge and understanding of forms of corruption, its causes and ways in which these can be effectively combated an excellent opportunity to establish and maintain a high profile among a specialist audience before, during and after the event an opportunity to consolidate and enhance corporate relationships with key stakeholders, clients and prospects your organisation s involvement, commitment and support for APSACC 2015 will be widely acknowledged leading up to and during the conference your participation in this prestigious event will benefit your business by significant exposure within this industry at a national and international level. Delegate attendance at APSACC 2013, Sydney forensic accountants IT and technology providers publishers business risk and assurance services risk management organisations recruitment consultancies. ACT NSW NT QLD SA TAS VIC WA International 3

4 Sponsorship opportunities Sponsorship packages are offered at APSACC 2015 including tiered packages with exclusive options built in, along with individual item opportunities and of course, exhibition. All packages are an exclusive opportunity (excluding silver and bronze), meaning only one sponsor per level of sponsorship, thereby guaranteeing an unprecedented level of exposure. The conference is also happy to customise the exclusive offers set out herein to align with your particular needs and organisation goals. Only gold and silver sponsors have the opportunity to secure a central position in the exhibition. The organisers are able to offer you a tailor-made sponsorship package that promotes the benefits of your products and services in a unique way. If you would like to discuss these opportunities, please contact Fallon Beatty, APSACC 2015 Director, Sponsorship and Exhibition on Tel: or Early take up of sponsorship opportunities is encouraged to ensure that your organisation is acknowledged in forthcoming promotional communications and to guarantee your preferred position on the floor plan. All costs are in Australian Dollars and are inclusive of GST. Major sponsorship entitlements at a glance Entitlement Gold Silver Bronze Exclusive Limited to Limited to opportunity 2 opportunities 2 opportunities Exhibition booth in prime position 18sqm 18sqm 9sqm Complimentary exhibitor registrations Complimentary delegate registrations Acknowledgement at opening and closing ceremony Y Y Y Logo on conference website with hyperlink Y Y Y Logo on conference signage Y Y Y Logo on sponsor slide in main sessions Y Y Y Logo in registration brochures Y - - Logo and synopsis in program book 100 words 75 words 50 words Advertisement in program book 1 full page 1 full page 1/2 page Premium position Satchel insert Delegate list (subject to privacy laws) Y Y Y Additional Benefits exclusive branding morning or morning or of delegate satchel afternoon break afternoon break (with conference sponsor sponsor logo) x 1 day x 1 day To see entitlements for other opportunities, please refer to the individual category. 4

5 Major sponsors Our major sponsors will receive significant branding exposure leading up to and during the conference. Your company will benefit significantly from exposure to an interested, relevant and influential audience in an informal yet informative environment away from the competition of everyday distractions. Gold sponsor $18,500 exclusive branding of the delegate satchel (with conference logo) exhibition booth (18 sqm) in prime position four (4) complimentary exhibitor registrations two (2) complimentary delegate registrations acknowledgement as gold sponsor at opening and closing ceremony logo on conference website with hyperlink to sponsor company logo on conference signage logo on sponsor slide in main sessions logo in registration brochure logo and 100 word synopsis in program book full page advertisement in program book in premium position satchel inserts (2) delegate list (subject to privacy laws) Doing it together. Gather your suppliers and sister companies together to reserve a cobranded sponsorship item or a prominent exhibition booth. This is a very cost-effective way to reach out to your potential customers. Sponsor Booths Sponsor booths have been reserved in a prime position for each level. Please see the floor plan on page 9 herein, booth spaces numbered 1 8 refer. Sponsor booths have a larger footprint i.e. 3 x 3 (9 sqm), general exhibition booths are 3 x 2 (6 sqm). Silver sponsor $14,500 exclusive branding of one morning or afternoon refreshment break with the opportunity to provide branded napkins (sponsor expense) exhibition booth (18 sqm) in prime position four (4) complimentary exhibitor registrations two (2) complimentary delegate registrations acknowledgement as silver sponsor at opening and closing ceremony logo on conference website with hyperlink to sponsor company logo on conference signage logo on sponsor slide in main sessions logo and 75 word synopsis in program book full page advertisement in program book satchel inserts (1) delegate list (subject to privacy laws) Bronze sponsor $11,500 exclusive branding of one morning or afternoon refreshment break with the opportunity to provide branded napkins (sponsor expense) exhibition booth (9 sqm) in prime position two (2) complimentary exhibitor registrations two (2) complimentary delegate registrations acknowledgement as bronze sponsor at opening and closing ceremony logo on conference website with hyperlink to sponsor company logo on conference signage logo on sponsor slide in main sessions logo and 50 word synopsis in program book half page advertisement in program book satchel inserts (1) delegate list (subject to privacy laws) 5

6 Hospitality options If you are not able to attend the conference you can still connect with APSACC delegates by reserving the last remaining conference packages by supporting the highly popular hospitality and delegate service options. Listed below are a number of exclusive opportunities. These events are renowned for their excellent networking opportunities and are seen as a highlight of the conference program. As a sponsor of one of these events, your organisation will be an integral part of the conference s networking arena and gain significant promotion. The networking functions provide an excellent opportunity for delegates to interact in a relaxed setting. Conference dinner $8,500 BCEC, Plaza Ballroom The conference dinner is the social highlight of the conference, a spectacular and entertaining evening renowned for excellent networking opportunities. It is included in the delegate registration fee, which is reflected by the strong attendance at this event. naming rights to the conference dinner ten tickets to the conference dinner company logo on menus signage at the entrance to the conference dinner opportunity to provide a branded gift for all guests at the conference dinner (at sponsors expense). Welcome cocktail reception $5,500 Rydges Soleil Pool Deck Sponsoring the welcome cocktail reception offers excellent branding and networking opportunities. It is included in the delegate registration fee, which is reflected by the strong attendance at this event. naming rights to the welcome reception six tickets to the welcome reception Closing drinks $3,300 BCEC The closing drinks reception will give you the opportunity to leave a final impression on the attendees. naming rights to the closing drinks reception four tickets to the closing drinks reception signage at entrance to the closing drinks reception. Conference lunch BCEC, Plaza Terrace Room $2,750 per day A sit down lunch will be provided over two days of the conference. There will be an opportunity for one organisation to sponsor each day exclusively. named host of the conference lunch acknowledgement as sponsor of the conference lunch opportunity to display corporate signage (supplied by sponsor) opportunity to provide branded napkins and menus (at sponsors expense). signage at the entrance to the welcome reception opportunity to provide a branded gift for all guests at the welcome reception (at sponsors expense). 6

7 Delegate services Conference APP $4,400 Every registered delegate will have access to download the official conference App via their smartphone device. Content will include program information, speaker details and venue maps. The App will be available well in advance of the event ensuring wide exposure to delegates prior to the conference. naming rights to the conference APP organisation logo on the conference APP home page. Internet hub $7,000 An internet hub within the exhibition area will be available for all delegates. This will be a popular and busy area for delegates at peak times. naming rights to the internet hub branding of the hub including signage and screensavers on-screen on all monitors within the hub direct links to partner s website. Notepad and pen $2,500 Every registered delegate will be provided with a pen and paper set. This will be a powerful way to promote your company and will continue as a reminder after the event. logo on notepad and pen notepad and pen to be inserted into the delegate satchels. e-satchel $1,100 Promote your organisation or service in the APSACC 2015 Conference e-satchel. Support this green initiative to reduce conference paper usage. Your organisation will be promoted in the e-satchel where it will be accessible to all visitors to the conference website. Your name, logo and a pdf flyer (provided by you) will remain on the APSACC 2015 conference website together with a link to your organisation website. Advertising $825 One full page colour advert displayed in the final program book (artwork supplied by sponsor). Barista zone $6,500 per station Barista served coffee will be located in the exhibition area serving freshly brewed coffee and tea throughout the conference naming rights to barista zone company logo to be included on the barista zone signage opportunity to have branded coffee mugs with sponsor s logo distributed at the barista zone this is optional and is therefore an additional cost to the sponsor. price on application opportunity to have other refreshments at the barista zone at sponsor s own expense and subject to approval from conference organisers. 7

8 Exhibition opportunities Exhibition booth 3m x 2m $3,500 six square metres of exhibition space carpeted floor back and side walls company name on fascia over each open side two spotlights one standard power outlet two exhibitor registrations distribution of promotional items from your stand to delegates Conditions of payment Payment of a 50% non-refundable deposit is required upon confirmation of your sponsorship selection/s. The final 50% will be due by 15 July Payment plans can be arranged. Failure to pay your sponsorship invoice by the due date may result in your sponsorship item being released for sale. Further information For further information, please contact: Conference secretariat ICMS Australasia APSACC 2015 Conference secretariat Ms Fallon Beatty Director, Sponsorship and Exhibition GPO Box 3270 Sydney NSW 2001 Tel: Fax: General information exhibitor personnel passes include morning and afternoon refreshment, lunch each day, a conference satchel, copy of the conference program and access to sessions additional exhibitor registrations can be purchased priority of placement within the exhibition will be offered to sponsors first and then sold in accordance with the date of application receipt an exhibition manual containing information on move in and out times will be distributed to exhibitors and sponsors 8

9 Exhibition floorplan Convenors Office Plaza Central Terrace Plaza North Terrace Registration Bar Bar Plaza Auditorium Lobby - Plenary Plaza Auditorium Foyer P8 P7 P6 Breakout Rooms Lift P11 P10 P9 Breakout Rooms Lift Stairs to Sky Level Plaza Ballroom Foyer Foyer Plaza Ballroom Foyer Plaza Ballroom - Dinner Plaza Ballroom Plaza Ballroom Foyer Car Lift Nominate your preferred booth on the Sponsorship and exhibition form at page 11 of this brochure. Early application and payment will increase your chances of receiving your preferred location in the exhibition area. Morning and afternoon teas will be hosted daily in the exhibition area, catering stations will be placed to promote foot traffic throughout the floor space. 9

10 Preliminary conference program Tuesday Wednesday Thursday 17 November November November Workshop registration 0800 Registration 0800 Registration 0900 Workshop streams 0900 Conference opening 0900 Plenary session Plenary session Welcome reception Morning tea 1000 Morning tea 1045 Concurrent sessions 1030 Concurrent sessions 1230 Lunch 1200 Lunch 1315 Concurrent sessions 1245 Concurrent sessions 1500 Afternoon tea 1415 Afternoon tea 1530 Concurrent sessions 1445 Closing plenary Pre dinner drinks Conference Gala Dinner

11 Australian Public Sector Anti-Corruption Conference November 2015 Brisbane Convention & Exhibition Centre Sponsorship & exhibition form Contact name Position Company name Address State Postcode Phone (area code ) Sponsorship Packages costs include GST of 10% Major sponsors Gold sponsor $18,500 Silver sponsor $14,500 Bronze sponsor $11,500 Hospitality options Conference dinner $8,500 Welcome reception $5,500 Closing drinks $3,300 Conference lunch $2,750 per day Delegate services Conference APP $4,400 Internet hub $7,000 Barista zone $6,500 per station Notepad and pen $2,500 e-satchel $1,100 Advertising $825 Exhibition Booth 3m x 2m $3,500 per booth costs include GST of 10% Nominate your booth location preference below. Booth locations are provided on the venue page located on page nine herein Trade booth display 1st preference site 2nd preference site 3rd preference site Payment Investment total: AUD$ (inc. GST) Sponsor s signature date To confirm your participation please fax the completed agreement form to with accompanying payment of 50% deposit. Balance of payment is due by 15 July The preferred method of payment is cheque or EFT. Should you wish to pay by credit card, please contact us direct to discuss your options. If paying by EFT, please send your remittance advice to Please return to: APSACC 2015 Conference secretariat GPO Box 3270 Sydney NSW 2001 Tel: Fax:

12 Terms and conditions The Contract 1. The term Organiser refers to ICMS Australasia Pty Ltd and includes associations, corporate and government bodies who have engaged ICMS Australasia Pty Ltd as their representative. 2. The term Exhibitor includes any person, firm, company or corporation and its employees and agents identified in the Application Form or other written request for exhibition space. 3. A contract is formed between the Organiser and Exhibitor when the Organiser accepts the signed Application Form and receives a minimum of 50% of the total owing as a deposit. The Organiser will then issue a confirmation letter to the Exhibitor. 4. The Organiser may cancel the contract at their discretion if the agreed deposit is not received within 28 days of lodging the Application Form. Additionally the Organiser reserves the right to cancel the contract by returning the deposit within 28 days of receipt. The Application 5. An official Exhibition Application Form must be received to reserve space. 6. The Organiser reserves the right to refuse application or prohibit any Exhibitor from participation without assigning a reason for such refusal or prohibition. Obligations and Rights of the Organiser 7. The decision of the Organiser is final and decisive on any question not covered in this contract. 8. The Organiser agrees to hold the exhibition however, reserves the right to postpone the exhibition from the set dates and to hold the exhibition on other dates as near to the original dates as possible, utilising the right only when circumstances necessitate such action and without any liability to the Organiser. 9. The Organiser agrees to promote the exhibition to maximise participation. 10. The Organiser agrees to allocate the Exhibitor an exhibition space as close as possible to their desired location. 11. The Organiser reserve the right in unforseen circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organiser. 12. The Organiser reserves the right to change the exhibition floor layout if necessary. 13. The Organiser is responsible for the control of the exhibition area only. 14. The Organiser may shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open. 15. The Organiser agrees to provide the Exhibitor with an Exhibition Manual prior to the exhibition for the purpose of communicating required actions on the part of the Exhibitor. 16. The Organiser has the right to take action based on verbal or written directions including those contained in the Exhibition Manual. This is to ensure that all laws in connection with the exhibition are complied with, to prevent damage to person or property and to maximise the commercial success of the exhibition. 17. The Organiser may refuse without limitation to permit activity within the exhibition or may require cessation of particular activities at their discretion. 18. The Organiser reserves the right to specify heights of walls and coverings for display areas. 19. The Organiser reserves the right to disapprove the content and presentation of the Exhibitor catalogues, acknowledgements, handbills and printed matter with respect to the exhibition. 20. The Organiser may determine the hours during which the Exhibitor will have access to the exhibition venue for the purpose of setting up and dismantling. 21. The Organiser reserves the right to refuse any person including exhibitor staff, representatives, visitors, contractors and/or agents entry to the exhibition if they do not hold a purchased or complimentary entry card. 22. The Organiser will specify conditions relating to the movement of goods and displays, prior, during and after the exhibition. 23. The Organiser will specify any regulations with regard to sound levels including microphones, sound amplification, machine demonstrations and videos. The exhibitor agrees to abide by these. 24. The Organiser will arrange security onsite during the period of the exhibition but will accept no liability for loss or damage. 25. The Organiser will arrange for daily cleaning of aisles outside the exhibition open hours. Obligations and Rights of the Exhibitor 26. The Exhibitor must ensure that all accounts are finalised and paid prior to the allocated exhibition move-in period. 27. The Exhibitor must use allocated space only for the display and promotion of goods and/or services within the scope of the exhibition. 28. The Exhibitor must make every effort to maximise promotion and commercial benefits of participating in the exhibition. 29. The Exhibitor must comply with all directions / requests issued by the Organiser including those outlined in the Exhibition Manual. 30. The Exhibitor must comply with all applicable laws, including laws in relation to occupational health & safety. The Exhibitor will therefore act with care to avoid damage to persons or property in the exhibition. 31. The Exhibitor must ensure the cleanliness and tidiness of their allocated space. Upon the conclusion of the exhibition the Exhibitor will promptly remove all exhibits, tools and other materials. If the Exhibitor fails or refuses to do so, the Organiser will make arrangements for this to done by an external party at a cost to be paid by the Exhibitor. 32. The Exhibitor will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition spaces. 33. The Exhibitor will submit plans and visuals of custom designed exhibits to the Organiser for approval prior to the commencement of the exhibition. Exhibitors failing to do so may be denied access to the exhibition to build or may be requested to cease building. A valid Insurance Certificate of Currency for independent exhibition contractors will also be submitted prior to the Organiser granting this company access to the exhibition area. 34. The Exhibitor is responsible for all items within their allocated exhibition space. 35. The Exhibitor agrees to adhere to all fire regulations and will refrain from using flammable or dangerous materials within the exhibition. Written approval must be sought from the Organiser if flammable or dangerous materials are required for the success of the exhibit. 36. The Exhibitor will not use nails, screws or other fixtures on any part of the premises including walls and floor unless authorised by the Organiser. In any case all permanent damage will result in the Exhibitor being invoiced for all repairs. 37. The Exhibitor acknowledges that the Organiser has a preferred freight forwarder and agrees to comply with all instructions relating to delivery times. If an alternate freight forwarder is engaged, the Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries. The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue, lost or damaged prior to the delivery date specified or on return. 38. The Exhibitor agrees to abide by requests made by the Organiser to stop any activity that may cause annoyance to others in the exhibition. 39. The Exhibitor agrees to conduct all business transactions within their allocated exhibition space unless otherwise approved by the Organiser. Storage of goods 40. Unless otherwise communicated storage will not be provided onsite at the exhibition. Under no circumstance are goods permitted to be stored in public access areas. Stand Services and Construction 41. Official contractors will be appointed by the Organiser to undertake stand construction and freight forwarding plus supply furniture, electrics, telecoms and IT equipment. This is for insurance and security reasons. All non-official contractors wishing to enter the exhibition are required to produce current Certificates of Currency for Insurance, Public Liability and OH&S. Access will be denied without such documentation. Insurance and Liability 42. All Exhibitors must have Public Liability Insurance for the period of the exhibition and must be able to produce this documentation immediately at the request of the Organiser. 43. Exhibitors must insure, indemnify and hold the Organiser harmless in respect of all damages, injuries, costs, claims, demands, expenses and interest for which the Organiser may become liable. 44. Whilst the Organiser will endeavour to protect exhibition property whilst on display at the exhibition, it must be clearly understood that the venue, the Organising Committee and the Organiser cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever. 45. The Organiser shall not be liable for any loss, which exhibitor may incur as a result of the intervention of any Authority, which prevents the use of the premises or any part thereof in any manner whatsoever. 46. The Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the Organiser will not be accountable for the level of commercial activity generated. Payment & Cancellation 47. The Exhibitor has seven (7) days in which to make their final payment when it falls due. After this time the space will be available for sale to another company. All deposits paid will automatically be forfeited and NO refund will be made. NO exhibitor shall occupy allocated exhibition space until all monies owing to the Organiser by the Exhibitor are paid in full. 48. In the event that the Exhibitor fails to occupy their allocated exhibition space by the advertised opening time, the Organiser is authorised to occupy this space in any manner deemed to be in the best interest of the Exhibition. The Exhibitor contracted to this space will remain liable to all Terms and Conditions of Contract and will not be eligible for a refund. 49. If the Exhibitor wishes to cancel their participation a request must be submitted to the Organiser in writing. Exhibitor cancellations and refunds will be administered as follows: a. If notice of cancellation is received 12 months or more before the first day of the exhibition, the Exhibitor will be entitled to a 75% refund on funds due at the time of cancellation. b. If notice of cancellation is received between 6 and12 months before the first day of the exhibition, the Exhibitor 1will be entitled to a 50% refund on funds due at the time of cancellation. c. If notice of cancellation is received less than 6 months before the first day of the exhibition, the Exhibitor will not be entitled to a refund. d. If notice of cancellation is received and full payment for funds owing has not been received, the Exhibitor may be invoiced for the difference to satisfy the above cancellation and refund policy. 50. Booth availability may be limited or restricted, and allocations and available quantities will be advised upon processing your application. Terms & Conditions of Contract Reviewed November

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