6th Asia-Pacific (APacCHRIE) Conference and THE-ICE International Panel of Experts Forum 2008

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1 6th Asia-Pacific (APacCHRIE) Conference and THE-ICE International Panel of Experts Forum 2008 SPONSORSHIP OPPORTUNITIES May 2008 Sheraton Perth Hotel, Western Australia

2 INVITATION The International Centre of Excellence for Tourism & Hospitality Education has been successful in winning the bid to host the 2008 APacCHRIE Conference. The 2008 conference is proudly hosted by the Australian School of Tourism & Hotel Management, Perth Western Australia and will jointly run the 6th Asia-Pacific (APacCHRIE) Conference and THE-ICE International Panel of Experts Forum The conference will be held from the May 2008 at the Sheraton Hotel, Perth. With this exciting news, we are delighted to invite you to become a sponsor of this important event. This will be the first time that this international conference has been hosted in Australia. The 6th Asia-Pacific (APacCHRIE) Conference and THE-ICE International Panel of Experts Forum 2008 theme Developing and delivering industry-relevant education and research is to focus on how to collectively strengthen and deepen the relationships that exist between education institutions and industry. The conference aim is to combine the traditional formats of the APacCHRIE Conference and THE-ICE Panel of Experts Forum. This international conference is attended by a diverse range of professionals, including senior policy maker s, administrators and leading researchers form government and non-government agencies that cover portfolios of tourism, leisure, sport and events; university academics; and specialist academic researchers. The conference will also attract a wide range of researchers and industry leaders. There are a range of promotional opportunities for consideration. Opportunities include: Platinum Sponsorship Gold Sponsorship Silver sponsorship -Sponsorship of an event within the conference programme; Bronze sponsorship - Securing a trade booth display opportunity; or Sponsorship through a conference satchel supplement Irrespective of the level of sponsorship you decide that best suits your marketing objectives, be assured that the conference presents a highly cost effective promotional medium to directly engage with an exclusive audience of more than 350 leading tourism and hospitality educators and industry professionals. Sponsors will have the opportunity to increase brand awareness with key industry decision makers; rekindle and build new business relationships and interact with industry leaders and researchers. The 6th Asia-Pacific (APacCHRIE) Conference and THE-ICE International Panel of Experts Forum 2008 will be widely promoted throughout Australia, North America, Oceania, Western Europe and Asia. The following proposal outlines the sponsorship opportunity information. It includes the sponsorship packages available, important dates for noting, and terms and conditions of sponsorship. For further information on the sponsorship packages offered, or on the conference, please contact Renee Bennett at EECW Pty Ltd - Further information about Perth Western Australia and the conference venue is provided at; We look forward to welcoming you being part of the 6th Asia-Pacific (APacCHRIE) Conference and THE-ICE International Panel of Experts Forum Dr Perry Hobson Director, THE-ICE Dr Vikneswaren Nair Sehkaran President, APacCHRIE

3 SPONSORSHIP PLATINUM SPONSORSHIP - A$10,000 Exclusive benefits to a Platinum Sponsor: Table Top Display Space with two skirted trestle tables and poster board Recognition at the conference by display of organisation s logo on a sponsors recognition board Recognition in the conference publications including the Registration Brochure & Conference Program (from time of sponsorship confirmation) Acknowledgement on official Conference Web site with Logo and hyper-link to organisation s site. List of all registered delegates and mailing addresses in excel format (subject to Privacy Act) ONE A4 Insert in Conference Satchel (material to be supplied by your organisation) Recognition in Session Room by display of logo on a looped power point slide prior to and between the commencement of sessions FOUR Complimentary Full Registrations to the Conference including the Welcome Reception and Gala Dinner Acknowledgement at Official Opening as Platinum Sponsor Company signage in the main conference room (to be free standing and supplied by sponsoring company). GOLD SPONSORSHIP - A$5,000 Benefits to a Gold Sponsor: Table Top Display Space with one skirted trestle table Recognition at the conference by display of organisation s logo on a sponsors recognition board Recognition in the conference publications including the Registration Brochure & Conference Program (from time of sponsorship confirmation) Acknowledgement on official Conference Web site with Logo and hyper-link to organisation s web site. ONE A4 Insert in Conference Satchel (material to be supplied by your organisation) Recognition in Session Room by display of logo on a looped power point slide prior to and between the commencement of sessions ONE Complimentary Full Registrations to the Conference including the Welcome Reception and Gala Dinner ½ Page Advertisement in Program Handbook (organisers reserve the right to place advertisements in various sections of the handbook at their own discretion) SILVER SPONSORSHIP - A$2,500 Benefits to a Silver Sponsor: Recognition at the conference by display of organisation s logo on a sponsors recognition board Recognition in the conference publications including the Registration Brochure & Conference Program (from time of sponsorship confirmation) Acknowledgement on official Conference Web site with Logo and hyper-link to organisation s web site ONE Complimentary Full Registrations to the Conference including the Welcome Reception and Gala Dinner

4 SPONSORSHIP Benefits to the Breakfast Sponsor: TCWA INDUSTRY LEADERS BREAKFAST - A$7,500 Table Top Display Space with one skirted trestle table Recognition at the conference by display of organisation s logo on a sponsors recognition board Recognition at the conference by display of organisation s promotional materials and logo on breakfast tables Recognition in the conference publications including the Registration Brochure & Conference Program (from time of sponsorship confirmation) Acknowledgement on official Conference Web site with Logo and hyper-link to organisation s web site. ONE A4 Insert in Conference Satchel (material to be supplied by your organisation) Recognition in Session Room by display of logo on a looped power point slide prior to and between the commencement of sessions TWO Complimentary Full Registrations to the Conference including the Welcome Reception and Gala Dinner ½ Page Advertisement in Program Handbook (organisers reserve the right to place advertisements in various sections of the handbook at their own discretion) CONFERENCE SATCHEL SPONSOR - A$3,000 BENEFITS Recognition in all conference publications including the registration brochure, program handbook and conference web site (from time of confirmation of sponsorship) Acknowledgement on the Conference website ONE piece of promotional material (up to A4 size in each delegate satchel) Organisation Logo placed on bag provided to all delegates (Organising Committee reserve the right to select the delegate bag) CONFERENCE DINNER SPONSOR A$3,000 (limited to one sponsor only) This is an exclusive sponsorship opportunity available to one organisation only. The organisation will gain high profile recognition and association with the social highlight of the conference. BENEFITS Exclusive naming rights to the event for example XXX Conference Dinner Recognition in all conference publications including the registration brochure, program handbook and conference web site (from time of confirmation of sponsorship) Recognition at the conference by display of organisation s logo on a sponsors recognition board Recognition on dinner tickets and menus NINE Complimentary Tickets to the Dinner ONE Complimentary Registration to the Conference including the Welcome Reception and Gala Dinner

5 SPONSORSHIP WELCOME COCKTAIL PARTY SPONSOR A$2,000 (limited to one sponsor only) Ideal for organisations seeking prominent positioning at the conference. BENEFITS Exclusive naming rights to the event for example XXX Welcome Reception Recognition in all conference publications including the registration brochure, program handbook and conference web site (from time of confirmation of sponsorship) Recognition at the conference by display of organisation s logo on a sponsors recognition board TEN Complimentary tickets to the Welcome Reception ONE FULL Complimentary Registration to the Conference including the Welcome Reception and Gala Dinner BRONZE SPONSORSHIP - TABLE TOP DISPLAY SPACE A$1,000 (institutions only) BENEFITS: ONE x 6ft skirted table and large notice board, two (2) chairs ONE FULL Complimentary Registration to the Conference including the Welcome Reception and Gala Dinner Acknowledgement in the main registration brochure and on all other promotion material produced after confirmation of sponsorship. Name and company name of all delegates. Company logo and two-way hyperlink on official conference website. THE-ICE MEMBER TRADE BOOTH - A$500 Benefits to THE-ICE Member Trade Booth Sponsor: One (1) x 6ft skirted table and large notice board, two (2) chairs Acknowledgement in the main registration brochure and on all other promotion material produced after confirmation of sponsorship One (1) satchel insert (to be approved by the organising committee) Company logo and two-way hyperlink on official conference website SATCHEL INSERTS - A$500 Single item printed material (A4/ smaller size) to be inserted into APacCHRIE 2008 conference satchel (material to be supplied by your organisation)

6 CONFERENCE PROGRAM PRELIMINARY CONFERENCE PROGRAM Wednesday 21 st May Registration (Noon) Opening Ceremony Panel of Experts Session Opening Cocktail Reception Friday 23 rd May Concurrent Sessions Panel of Experts Session Trade Booth Exhibition (Throughout the day) Closing Session/Optional Dinner Thursday 22 nd May Industry Breakfast Panel of Experts Sessions Trade Booth Exhibition (throughout the day) Concurrent Sessions/Conference Dinner Function Saturday 24 th May Day Tour Western Australia Site Visit IMPORTANT DATES DATES TO REMEMBER 15 th March 08 Sponsorship Registration for inclusion in conference launch flyer with 50% deposit. 15 th March 08 Receipt of electronic logos for inclusion in conference launch flyer 21 st April 08 Final Registration with full payment/balance Terms & Conditions of Sponsorship Sponsorship contributes to the planning, marketing, publicity, operation of the conference and subsidises the day-to-day cost of management, communication, invited presenters, program and conference materials. Acknowledgement of the sponsors facilitates sponsorship promotion and publicity. Entertainment incidentals by the conference are not sponsored and therefore all sponsorship funding should be tax deductible. Sponsorship quoted is in Australian dollars and includes GST. Cancellation after the 1st October 2007 would result in the forfeit of your deposit. Acknowledgement of sponsorship in the Main Registration Brochure, and all conference material are subject to sponsorship confirmation being received by printing deadlines. It is in your benefit to secure your package at the earliest opportunity.

7 Please post or fax this form to: APcaCHRIE Conference Secretariat EECW Pty Ltd PO Box 749 Wembley Western Australia 6913 Fax: (08) Ph: (08) Sponsor/Exhibition Details Family Name: First Name: Position: Organisation: Address: Postcode: State: Country: Telephone: Facsimile: Mobile: Sponsorship Packages (All prices listed below are in Australian Dollars and exclusive of 10% Goods and Services Tax) Platinum Sponsor (A$10,000) Gold Sponsor (A$5,000) Silver Sponsor (A$2,500) Conference Dinner Sponsor (A$3,000) Bronze Sponsorship - Table Top Display Space (A$1,000) THE-ICE Member Trade Booth (A$500) Conference Satchel Sponsor (A$3,000) Conference Satchel Insert (A$500) Welcome Cocktail Party Sponsor (A$2,000) Sponsorship Package $ TOTAL COST $ Payment Details Please forward an invoice to facilitate payment. Please charge $ to the following credit card Mastercard Visa Expiry Date: Card Number : Cardholders Name: Please note that 50% of the total cost is required within one month receipt of your application Final Payment is required 3 months prior to the conference Cancellation Policy Sponsorship and exhibition payments once received are non-refundable. In the event a sponsor does not comply with the sponsorship schedule, the organisers may at their option cancel the sponsorship or exhibition agreement and all monies paid by the sponsor shall be forfeited. Cancellations will only be accepted in writing, mailed or faxed and must be signed by the person whose signature appears on the application (or their nominee). Cancellations received prior to 6 May 2007 will have all payments returned less a $350 administration fee. Cancellations from 7 May 2007 and prior to 31 August 2007 will forfeit the 50% payment forwarded with this application. Cancellations from 1September 2007 will receive no refund and will be liable for payment of the balance should it not have been received by the cancellation date. I have read the cancellation policy and accept all of its conditions. Name: Position: Organisation: Signature: Signed: Date:

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