The yin and yang of rural health care

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1 Annual Conference and Trade Exhibition 2016 PAN PACIFIC PERTH 19 and 20 March 2016 The yin and yang of rural health care Men and women s health from the adolescent to the elderly Sponsorship and Exhibition Opportunities For further information visit

2 Invitation Rural Health West invites you to be part of its Annual Conference and Trade Exhibition 2016 on 19 and 20 March at the Pan Pacific Perth hotel. Rural Health West is the leading workforce agency for health professionals looking to work in rural Western Australia. The organisation is supported through funding from the Australian Government Department of Health and the Western Australian Department of Health through WA Country Health Service. The focus of the organisation is on the recruitment and retention of a high quality medical workforce for rural and remote communities of Western Australia. There are currently just over 950 rural general practitioners living and working in this state, and we provide support to all of them. A major retention focus of the organisation is the provision of high quality professional development opportunities for rural practitioners. The Rural Health West Annual Conference and Trade Exhibition has developed a strong reputation within the rural medical workforce and attracts a wide variety of practitioners from around the state. They value the opportunity to meet and network with exhibitors and to discover the latest products and information. Rural Health West recognises the valuable support received from sponsors and exhibitors and we look forward to welcoming you to the Annual Conference and Trade Exhibition Belinda Bailey Chief Executive Officer 2

3 The Annual Conference and Trade Exhibition will be held on 19 and 20 March 2016 Program features The conference theme The yin and yang of rural health care men and women s health from the adolescent to the elderly will be addressed through: presentations; clinical updates; practical workshops; hands-on concurrent sessions; and case study learning opportunities that are professionally accredited and delivered by expert specialists and speakers. Visionary keynote addresses that explore the conference theme will feature in the program. Trends in health care and new health care technologies will also be highlighted in conference sessions. Who attends The conference attracts over 180 delegates who are from rural and remote Western Australia. Attendees at the conference will include: general practitioners; medical practitioners from WA Country Health Service; specialists; health professionals; medical students; and policy makers 3

4 Generate new opportunities Becoming a sponsor at this conference provides a unique opportunity for you to promote and showcase your products and services. The majority of delegates are from rural locations, which provides the perfect opportunity to make new contacts. The conference is also an opportunity for you to network with other major sponsors from a variety of organisations. It will be to your advantage to take up this opportunity immediately in order to gain maximum benefit through pre-conference exposure. The benefits to your organisation include: an enhanced company profile; increased customer contact and business opportunities; a unique opportunity to give delegates hands on experience with your products; an opportunity to launch new products; and business development. This will result in: heightened awareness and an enhanced corporate and/or product profile; increased business potential; increased relationship development; and secured business leads. We recommend that the sponsorship and exhibition application form is returned as early as possible to ensure sponsorship rights and exhibition space. A floor plan of the trade exhibition is on page 10. Organisations should note that booths are allocated to sponsors and exhibitors strictly in order of the date of receipt of the booking form and payment. Your involvement will be featured in all printed material from the time you confirm your commitment, subject to printing deadlines. Rural Health West encourages delegates to visit exhibitors through the promotion of an exhibition passport. A raffle of the completed passports is conducted at the conclusion of the conference. The exhibition passport is fantastic. It enables you the opportunity to introduce your business to new contacts who may not have otherwise visited your booth exhibitor You will have direct access to over 180 delegates involved in rural health. 4

5 Major sponsorship opportunities Gold Sponsor $8,500 ex GST Two 3m x 2m exhibition booths in the trade exhibition area in prime location (valued at $4,500). Acknowledgement as the Gold Sponsor with your logo in/on the following: conference handbook; conference website (with hyperlink); and holding slide used during all sessions. Conference signage. Acknowledgement as the Gold Sponsor at the official opening and closing conference sessions. Two complimentary conference registrations (valued at up to $900). Two complimentary tickets to the conference social event. Full page advert in the conference program (valued at $1000; artwork supplied by sponsor). Company profile listed in the conference program. One promotional flyer or item in the conference satchel (valued at $500). Logo displayed on a rotational basis with other logos, images and special features in main plenary. Company profile/advert in one Rural Health West e-bulletin. 5

6 Major sponsorship opportunities Silver Sponsor $6,250 ex GST One 3m x 2m exhibition booth in the trade exhibition area (valued at $2,500). Acknowledgement as the Silver Sponsor on the following: conference website (with hyperlink); the holding slide used during all sessions; and conference signage. Acknowledgement as the Silver Sponsor at the official opening and closing sessions. One complimentary conference registration (valued at up to $450). One complimentary ticket to the conference social event (valued at up to $100). Half page advert in the conference program (valued at $650, artwork supplied by sponsor). Company logo in the conference program. One promotional flyer or item in the conference satchel (valued at $500). Logo displayed on a rotational basis with other logos, images and special features in main plenary. Opportunities to reach your rural audience 6

7 Engaging opportunities Workshop Sponsor $5,000 ex GST Mastering Adverse Outcomes Workshop Saturday 19 March 2016 This conference workshop is one of the Cognitive Institute s Risk Management series. Developed to reduce risks and complaints, support safer practice, enhance professionalism and drive patient-centred care. These small group workshops are very popular. Maximum of 25 delegates will attend. One 3m x 2m exhibition booth (valued at $2500). One promotional flyer or item in the conference satchel (value at $500). One complimentary half page advert in conference program (valued at $650; artwork supplied by sponsor). Acknowledgement as the Workshop Sponsor in the conference program. Company logo on PowerPoint slide at beginning of workshop. Verbal acknowledgement by the session chair at the beginning of the workshop. Opportunity to display one freestanding company banner at the entrance to the workshop. Opportunity to provide each delegate with promotional materials at the workshop (pad, pen and brochure). Conference Mobile Phone App Sponsor $4,500 ex GST Put your company s products and services in the palm of more than 180 conference delegates as the sole sponsor of the conference mobile phone app. Company logo on app landing page. Company logo on all main pages. Company logo links through to company website or other social (digital) media platform. Company logo can link through to floor plan if sponsor is an exhibitor. Sponsor page embedded in app. App signage including app sponsor at registration desk and other high traffic areas of the conference venue. Company logo in the conference program and signage at event. Logo displayed on a rotational basis with other logos, images and special features in main plenary. Put your company s products and services in the palm of more than 180 conference delegates. 7

8 Promotional opportunities Health Zone Sponsor $3,975 ex GST One 3m x 2m exhibition booth in the trade exhibition area with a designated zone adjacent to booth (valued at $3,500). Fresh fruit and healthy catering options will be provided in the health zone. Company logo in the conference program. One promotional flyer or item in the conference satchel (valued at $500). Barista Cart Sponsor $3,000 ex GST Verbal acknowledgement of sponsorship during the conference with encouragement to delegates to visit the complimentary barista cart. Designated barista cart located on the conference floor. Company logo in the conference program. Logo displayed on a rotational basis with other logos, images and special features in main plenary. Opportunity to provide branded drink ware. Opportunity to place one pull-up banner next to cart. Discounted exhibition booth 25 per cent off full cost. Advertising opportunities Advertising in Conference Program One half page advert $650 ex GST Satchel Sponsor $1,850 ex GST One full page advert $1,000 ex GST Company logo on the conference satchel that all delegates receive. One promotional flyer or item in the conference satchel (valued at $500). Satchel Insert $500 ex GST One promotional flyer (up to A4 size) or item in conference satchel. 8

9 Exhibition booth opportunities In the digital world we now live in, exhibitions provide organisations with a unique marketing advantage the opportunity to meet, connect and build rapport with current and prospective customers. Discover how becoming an exhibitor at this conference will provide you with a unique opportunity to promote and showcase your products and services. You will have direct access to over 180 delegates involved in rural health. The conference is also an opportunity for you to network with other exhibitors from a variety of organisations. Exhibition Booth $2,500 ex GST Preliminary exhibition dates and times Friday 18 March pm-6.00pm Exhibitors bump in Saturday 19 March am-8.30am 8.30am-5.00pm Sunday 20 March am-11.00am 11.30am-1.00pm 1.00pm-3.00pm Exhibitors bump in Exhibition open (including tea breaks and lunch) Exhibition open (including tea break) Exhibitors bump out Exhibition booths dismantled One 3m x 2m exhibition booth. Company name on fascia (logos can be provided at additional cost). Inclusion on delegate passport for prize draw competition. Two 120 watt spotlights per booth. One 5 amp power point per booth. Welcome tea and coffee, lunch, morning tea and afternoon tea. Acknowledgement in conference handbook. Two exhibitor registrations: these enable representatives to work on their stand and include conference catering at refreshment breaks. This does not allow access to other social events or conference sessions. Meet, connect and build relationships with current and potential customers. 9

10 Trade exhibition GOLDSWORTHY FOYER 2 GRAND RIVER BALLROOM PILBARA MT NEWMAN FOYER 3 RELAX Z HAMERSLEY NORTH HAMERSLEY SOUTH REGISTRATION 10

11 Annual Conference and Trade Exhibition 2016 Sponsorship and trade application form Company name ABN Contact person Billing address Telephone Facsimile Mobile Sponsorship and promotional opportunities ~ prices exclusive of GST Gold Sponsor (1 only) $8,500 Barista Cart Sponsor (1 only) $3,000 Silver Sponsor (1 only) $6,250 Satchel Sponsor (1 only) $1,850 Workshop Sponsor (1 only) $5,000 Full page advert in Program $1,000 Conference Mobile Phone App Sponsor (1 only) $4,500 Half page advert in Program $650 Health Zone Sponsor (1 only) $3,975 Satchel Insert (per item) $500 Trade booth opportunities ~ prices exclusive of GST Book your exhibition booth at the two major Rural Health West conferences here Annual Conference and Trade Exhibition 2016 MARCH, PERTH Aboriginal Health Conference JULY, PERTH Trade opportunities at 2016 Rural Health West conferences Annual Conference and Trade Exhibition 2016 Annual Conference and Trade Exhibition 2016 AND Aboriginal Health Conference Single booth (3mx2m) $2,500 $4,500 (for two conferences) Double booth (6mx2m) $4,500 $8,200 (for two conferences) Please select your preferred booth/s from the plan on page10. First booth preference number Second Third 11

12 Annual Conference and Trade Exhibition 2016 Sponsorship and trade application form Payment method Please invoice me Company purchase order number (Required when requesting an invoice) Debit credit card (Visa and Mastercard only) Card Visa / Mastercard (please circle) Card number Expiry date / Name on card Signature Payment terms Western Australian Centre for Remote and Rural Medicine Limited ABN By completing and returning this form to Rural Health West by fax or com.au you will be submitting a booking application to become a sponsor/exhibitor at this event. Please note: if your company would like to be invoiced for this conference, a Purchase Order number or form must be provided at time of submission. A tax invoice will be issued upon acceptance by Rural health West of your booking application. The tax invoice must be paid within 30 days of issue. If payment has not been received, Rural Health West reserves the right to cancel the booking. Cancellation policy: All cancellations must be notified in writing. Cancellations received prior to 8 January 2016 will receive a full refund less a $250 fee. Cancellations received prior to 5 February 2016 will receive a 50 per cent refund, less a $250 fee. Cancellations received thereafter will not be entitled to any refund. I have read and agree to be bound by the terms of the cancellation policy. Signed Date Contact details Please return the application and direct your enquiries to: Leesa Thomas, Rural Health West Events Coordinator PO Box 433 Nedlands Western Australia 6909 T M F E Rural Health West s main funding sources are the Australian Government Department of Health and the Western Australian Department of Health (WA Country Health Service). 12

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