SPONSORSHIP & EXHIBITION PROSPECTUS

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1 50th Annual National Conference Human Factors & Ergonomics Society of Australia SPONSORSHIP & EXHIBITION PROSPECTUS November 2014 Then, Now & Beyond The National Wine Centre Adelaide, South Australia HFESA org

2 The 50th conference of the Human Factors and Ergonomics Society of Australia (HFESA) is being held on 17th 19th November This event is the prestigious HFESA s 50th Annual Conference where we will come together to celebrate the history of the HFESA over 50 years. The theme of the conference, Then, Now and Beyond, was chosen to showcase the history and contribution of the HFESA into research and practice of Human Factors and Ergonomics as it has been, in current research and to open discussion about research and practice into the next age. Who we are The HFESA is the professional organisation for ergonomists and promoting ergonomics in Australia. As the peak body for ergonomics and human factors in Australia, the HFESA is the only dedicated voice for ergonomics and human factors practitioners, educators and researchers in Australia. Its aim is to advance the science of human factors and ergonomics in Australia by promoting research and education in ergonomics and the application of its principles. The HFESA is a federated member of the International Ergonomics Association (IEA), which is the peak international body of professional ergonomics and human factors organisations. See for more information. Who will attend Attendees will be from public and private sector organisations, consultants, and academia. The HFESA has an extensive membership and over 180 delegates are expected to attend this conference. Because of the variety of factors associated with ergonomics, delegates from many different backgrounds attend this event. Professionals such as: OHS Professionals Psychologists Architects Rehabilitation Professionals Physiotherapists Engineers Ergonomists Designers Defence Human Factors Consultants Chiropractors Students Human Factors Specialists Occupational Therapists Medical Practicioners Venue The Conference will be held at the National Wine Centre located on the fringe of Adelaide s CBD. Situated on the edge of Adelaide s stunning Botanic Gardens the centre combines eyecatching architecture and smooth functionality to create a superb alternative to a standard venue for any event. To learn more about the venue please visit Page 1

3 Conference format The conference format will be as follows: Sunday, 16 November 2014 Welcome reception Conference registration Monday, 17 November 2014 Full day conference & trade exhibition Conference registration Tuesday, 18 November 2014 Full day conference & trade exhibition Conference dinner Wednesday, 19 November 2014 Full day conference & trade exhibition Sponsorship opportunities As the premier annual Australian meeting of specialists in human factors and ergonomics, HFESA offers organisations that provide products and services to this field, an unrivalled forum in which to access a large number of existing and new clients. Your organisation can use this opportunity to heighten its profile in the market place and benefit from an association with this year s HFESA conference. The conference runs for three days, providing your organisation with excellent exposure over this time. Flexible promotional opportunities The following packages have been tailored to appeal to a wide variety of marketing objectives. However, if there are other ways in which your organisation would like to become involved, we would welcome the opportunity to discuss these with you. Sponsorship and exhibition fees include GST. A detailed tax invoice will be provided to you upon submission of your application. Sponsorship and trade payment cancellation policy All applications must be accompanied with a minimum of 50% deposit where applicable. The balance of the payment must be paid no later than 10 October Please note that HFESA does not supply sponsors with delegate information. Sponsors are invited to obtain any information directly from delegates, such as business card collection. Cancellation of a sponsorship package must be made in writing to the HFESA Secretariat. All cancellations will incur a fee. Cancellations made on or before 29 August 2014 will incur a fee of 10% of the indicated package. Cancellations made after 29 August 2014 will incur a fee of 50% of the indicated package. For more information For more information or to discuss other sponsorship opportunities please contact Annabel Holliss, Project Manager, Sapro at arinex. Phone: Page 2

4 Program Sponsorship Packages All prices are quoted in Australian Dollars and are inclusive of 10% GST Premier Sponsor - One Only - $11,500 incl.gst Sponsorship of the Conference Keynote or Plenary Session One complimentary promotional trade display Acknowledgement at commencement and conclusion of the Keynote Session One page mono advertisement in the Conference Program (abstracts) booklet (artwork supplied by yourself) Company logo placed onto the Conference satchels and conference program Opportunity for a company banner to be displayed in the main conference room for the duration of the conference (banner to be supplied by the sponsor) Complimentary registrations for three (3) company representatives for the three day conference Complimentary attendance for three (3) company representatives at the conference dinner and Major Sponsor - Maximum Three Only - $5,500 incl.gst Sponsorship of one of the concurrent sessions (as designated by the Program Committee) Acknowledgement at the commencement and conclusion of this session Half-page mono advertisement in the Conference Program (abstracts) booklet Complimentary registrations for two (2) company representatives for the three day conference Complimentary attendance for two (2) company representatives at the conference dinner and Standard Sponsor - $3,500 incl.gst Quarter-page mono advertisement in the Conference Program (abstracts) booklet Complimentary registrations for one (1) company representative for the three day conference Complimentary attendance for one (1) company representative at the conference dinner and Page 3

5 Social Sponsorship Packages All prices are quoted in Australian Dollars and are inclusive of 10% GST Welcome Reception - One Only - $3,300 incl.gst Opportunity to make a short five (5) minute presentation at the Welcome Reception Company logo placed alongside the listing of the Welcome Reception in the social section of the Conference Program Banners on display at the Welcome Reception Complimentary attendance for four (4) company representatives at the Welcome Reception On screen recognition of your contribution in the main conference room Your company logo placed on the delegate Welcome Reception tickets Conference Dinner Sponsor - One Only - $6,600 incl.gst Opportunity to make a short (5 minute) presentation at the Conference Dinner Company logo placed alongside the listing of the Conference Dinner in the social section of the Conference Program Banners on display in the dinner venue as designated by the venue Opportunity to insert one piece of promotional material into the delegate satchels by negotiation Four (4) complimentary Conference Dinner tickets Your Company logo placed onto the delegate Conference Dinner tickets On screen recognition of your contribution in the main conference room Luke Simon Photography General Sponsorship All prices are quoted in Australian Dollars and are inclusive of 10% GST USB Sponsor - One Only - $4,400 incl. GST Logo printed on the front of the USB alongside the conference logo One page advertisement within the USB (Must be approved by the committee) Complimentary registrations for two (2) company representatives for the three day conference Complimentary attendance for two (2) company representatives at the conference dinner and Page 4

6 Trade Booths - Three Days - $2,200 incl. GST The conference has arranged several trade booth displays for the duration of the conference. All delegates will have arrival tea/coffee, morning tea, lunch and afternoon tea in this area. Included in the booth is: 6m2 floor space Fascia name indicating the Exhibitor s company name 2 spotlights, 1 trestle table, 2 chairs, 1 power outlet All closed wall panels covered in black frontrunner fabric Included in the Conference is: Company name and contact details listed in the Conference Program One (1) complimentary registration to the conference including entrance to Conference sessions, social functions and satchel All Conference morning teas held within the Trade Exhibition Area All Conference lunches held within the Trade Exhibition Area All Conference afternoon teas held within the Trade Exhibition Area Additional Representatives: Additional exhibitors representatives can attend the Trade Exhibition for the cost of $110 including GST per day. This fee covers badges, program and catering for morning tea, lunch and afternoon tea. This fee will apply to all additional exhibitors representatives with no exception. Set up and removal of trade exhibits: Upon confirmation of your booth allocation the Conference Secretariat will be in contact regarding your specific set up and removal times Conference Satchel - $2,200 incl. GST Company logo recognised in a prominent position on the Conference delegate satchel Opportunity to insert one (1) piece of promotional material into the delegate satchel Conference Pads - $330 incl. GST Sponsor to supply A4 or A5 pads for insertion into the Conference satchel. These pads carry your company name, logo and or message Conference Pens - $330 incl. GST Sponsor to supply pens for insertion into the Conference satchel. These pens can be engraved with your company name/logo Conference Promotional Material - $220 incl. GST The option to provide one (1) piece of promotional literature (up to A4 in size) for insertion into the Conference satchels Advertising Opportunites - Prices see below The option to insert either a half-page or full page advertisement into the Conference program. All artwork to be provided press ready by the sponsor before the designated print deadline (to be advised) Full page $550, Half page $330 Page 5

7 Sponsor Information please print General Sponsorship Contact Person: Title Given Name Surname Organisation: Postal Address: Suburb State Postcode Tel: ( ) Fax: ( ) Mobile: Sponsorship Packages please tick We wish to promote our organisations by purchasing the following packages (please tick): Premier Sponsor (one only) $11,500 incl. GST Major Sponsor $5,500 incl. GST Standard Sponsor $3,500 incl. GST Welcome Reception Sponsor $3,300 incl. GST Conference Dinner Sponsor $6,600 incl. GST USB Sponsor $4,400 incl. GST Trade Booth $2,200 incl. GST Conference Satchel Sponsor $2,200 incl. GST Conference Pads $330 incl. GST Conference Promotional Material $220 incl. GST Conference Pens $330 incl. GST Full page Advert $550 incl. GST Half page Advert $330 incl. GST Payment Summary: Sponsorship Package/s (minimum deposit is 50% of total) $ TOTAL: $ Payment Method: Please contact Pauline Pertel at the HFESA Secretariat to discuss payment by credit card, direct deposit or cheque. Phone: (02) Page 6

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