Transforming Facilities Managers of the Future. GAPPA Tradeshow Exhibit/Sponsor APPLICATION May (Memorial Day Weekend)

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1 Transforming Facilities Managers of the Future GAPPA Tradeshow Exhibit/Sponsor APPLICATION May (Memorial Day Weekend) Full Event May 23-27, 2015

2 Table of Contents Tradeshow Application... 3 Exhibit Booths... 3 Online Registration... 3 Sponsorships... 4 Payment... 4 Membership Requirements... 4 Lodging... 4 Tentative Schedule Sponsorship Information... 5 Exhibit Layout... 6 Business Partner Membership Form... 7 GAPPA 2015 TRADESHOW May 24-25, 2015 Page 2 of 7

3 2015 ANNUAL MEETING AND TRADESHOW EXHIBITOR/SPONSOR APPLICATION PACKET Business Partners, don't miss this occasion to display your wares and interact with representatives from over 40 of Georgia's colleges and universities from both the state and private sectors. We in GAPPA value our exhibitors and sponsors, and realize that it has been with your help that our association has attained recognition for its progress at both the southeastern and national levels. TRADESHOW APPLICATION EXHIBIT BOOTHS The Tradeshow portion of the annual meeting is open on Sunday afternoon and Monday morning. Exhibitor booths are assigned to previous years exhibitors first. Those companies requesting booths that have not exhibited or sponsored in the past are assigned booths on a space available basis after January 31 deadline. The Tradeshow is extremely popular and sells out quickly each year. The location can accommodate 100 booths. As in years past, strategies have been developed to enhance participation in the exhibit area, which includes activities to ensure maximum exposure to all displays, regardless of location. Fee Includes: 10 x 10 booth, one six (6) foot table with skirt, two chairs, individual draped dividers, and one company identification sign. Other amenities will be the responsibility of exhibitor. 2 meal tickets for the Sunday, Exhibitor/Sponsor Appreciation Dinner 2 meal tickets for lunch on Monday, immediately following the tradeshow Educational sessions Refer to the Exhibitor hall layout below for booth selection(s). We ask that exhibitors select two booths in each of the four quadrants (E, F, and G & H) in order of preference. If you are requesting two booths, put two (2) booth numbers in each of the eight slots. The application must be received by Friday, January 16, New Companies on the waiting list are considered for booths after this date. ONLINE REGISTRATION Let us know if you have any questions. If you prefer to complete by hand, open link and print form. Mail form and check to: GAPPA c/o Ralph Johnson, AVP UGA/FMD 1180 E. Broad Street 0201 Chicopee Complex Athens, GA GAPPA 2015 TRADESHOW May 24-25, 2015 Page 3 of 7

4 SPONSORSHIPS In addition to exhibit booths, we have over 39 opportunities for sponsorship: Exhibit and Sponsor Sponsor only, or Sponsor to attend (no booths available) Sponsorship only applications will be accepted through May 1, 2015 PAYMENT All payments for exhibit booths must be received no later than Friday, March 14, Please note: application is not confirmed until payment is received. If you have questions, please contact Harbin Farr at or PayPal Payment Instructions: We are continuing to offer the convenience to pay by credit card through PayPal, no account required and no transaction fee. You will have the opportunity to select PayPal or Check when you register. Check payments are due 30 days from date of registration. Unpaid registrations may be cancelled after that date. MEMBERSHIP REQUIREMENTS Remember, you must be a current APPA/GAPPA business partner to exhibit or sponsor. For membership status please visit and search the Business Partner directory or contact APPA: Sam Waymire at To become a new GAPPA Business Partner, complete the application attached and mail to the Alexandria Virginia address shown on the application form. DO NOT send Business Partner membership application and payment to GAPPA. LODGING Exhibitors are responsible for their own Hotel accommodations. For your convenience, most hotels on Jekyll Island are offering an event rate. Remember to mention GAPPA to receive the group discount rate, and to make your reservations before April! Saturday, May 23 Sunday, May 24 Monday, May 25 Tuesday, May 26 Wednesday, May 27 TENTATIVE SCHEDULE Exhibitor/Sponsor Registration and Set-up: 12:00 6:00 p.m. Pre Conference Workshop - 2:00-4:30 p.m. Golf Tournament: 8:00 a.m. - 2:30 p.m. Exhibitor Set-up: 12:00 noon - 3:00 p.m. Tradeshow: 4:00-6:30 p.m. Cocktail Reception: 6:30-7:30 p.m. Exhibitor Appreciation Dinner & Casino Night: 7:30-10:00 p.m. Opening Breakfast: 8:30 a.m. Tradeshow: 9:30 a.m. - 12:30 p.m. Exhibitor/Member Lunch: 12:30-1:30 p.m. Exhibitor/Sponsor Breakdown 12:30 5 p.m. Educational Sessions: 1:30 4:00 p.m. Educational Sessions: 8:00 a.m. - 5:00 p.m. Lunch: 12:00-1:00 p.m. Cocktail Reception: 6:30 7:30 p.m. Awards Banquet and Entertainment: 7:30-10:00 p.m. Closing Breakfast and Experience Exchange GAPPA 2015 TRADESHOW May 24-25, 2015 Page 4 of 7

5 2015 SPONSORSHIP INFORMATION Each year the GAPPA tradeshow exhibit booths sell out quickly leaving a number of disappointed Business Partners. While we have a few Business Partners who prefer to sponsor, we find that we receive many calls asking about exhibit booths and sponsorships after the January exhibit application deadline. Returning Business Partners must exhibit or sponsor to attend Cost of Sponsorship is $1200 with three sponsors accepted for each opportunity listed on the application form Sponsorship Includes: o Up to 2 complimentary tickets for the Sunday Exhibitor Appreciation Dinner o Up to 2 complimentary lunch tickets for the Monday Luncheon o Educational Sessions Saturday through Tuesday Sponsors are welcome to attend all event functions starting with the Saturday preconference workshop through the Wednesday closing breakfast and experience exchange; simply purchase any additional meals tickets as applicable Sponsors have all the rights and privileges of exhibitors to network with and entertain attendees Sponsors are recognized in the event booklet and with signage at the activity sponsored Sponsors may choose to bring their own freestanding signage for greater visibility, with prior approval from GAPPA 1 st Vice President Harbin Farr Sponsors may bring up to four representatives at no additional cost other than extra meal tickets if desired Sponsors are not required to register as attendees in addition to sponsoring We hope this answers your questions and that you will consider sponsoring at the GAPPA Annual Meeting and Tradeshow. GAPPA 2015 TRADESHOW May 24-25, 2015 Page 5 of 7

6 EXHIBIT LAYOUT Loading Dock Main Entrances GAPPA 2015 TRADESHOW May 24-25, 2015 Page 6 of 7

7 GAPPA Georgia Chapter of APPA Business Partner Membership Form Business Partner Membership Dues: $75.00 Make check payable to GAPPA and Mail to: GAPPA Membership Department 1643 Prince Street Alexandria, VA Business Name: Street : Primary Representative (individual): Associate Representatives Individual 1 Individual 2 Individual 3 GAPPA 2015 TRADESHOW May 24-25, 2015 Page 7 of 7

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