WUWHS 2016 CONGRESS SPONSORSHIP & EXHIBITION

Transcription

1 WUWHS 2016 CONGRESS SPONSORSHIP & EXHIBITION Planning Guide

2 WUWHS 2016 SCIENTIFIC GOALS TO UPDATE advanced research and clinical skills in wound healing; TO COMPARE cost-effectiveness of wound care among different countries and optimize a global concept of reimbursement; TO STRENGTHEN collaboration among international representatives and identify cultural differences in wound care; TO DESIGN an appropriate long term plan for wound care societies collaboration in order to exchange effective prevention and treatment goals

3 WUWHS 2016 OBJECTIVES The objective of the Italian candidature was not limited to the organization of the Congress in The prestigious role of organizing the V Congress will be the starting point for Italian societies, in collaboration with and fully coordinated by the Administration of the WUWHS (World Union of Wound Healing Society), to design and implement plans aimed at the consolidation of the role of WUWHS as a key scientific benchmark of global relevance. A strengthened role of WUWHS will include offering support and coordination to research on a planetary level as well as enhancing connections and synergies for WUWHS societies, both nationally and internationally. The V Congress will, therefore, be a milestone in a large-scale process of universal strengthening and consolidation of WUWHS.

4 GENERAL INFORMATION CONGRESS VENUE Fortezza da Basso Piazza Adua, 1 Florence, Italy CONGRESS SECRETARIAT Centro Congressi Internazionale srl Via San Francesco da Paola, Turin, Italy Ph Telefax info@wuwhs2016.com

5 EXHIBITION WUWHS 2016 EXHIBITION There will be an important exhibition during the WUWHS 2016 Congress. By taking part as exhibitor, your company will benefit from extensive long exposure to the international delegates and you will have the opportunity to showcase your products and services to up to participants.

6 EXHIBITION STANDARD SPACE 7.000,00 + VAT 22% 1. Exhibit space 9 sqm (1 unit) 2. 2 exhibitors complimentary badges (lunch not included) 3. Listing in the final program book ADDITIONAL SPACE 5.000,00 + VAT 22% Only for package sponsors and those who already contracted the standard space above 1. Exhibition space 9 sqm (1 unit) 2. 2 exhibitors complimentary badges (lunch not included) N.B. The prices mentioned above do not include back panels, side panels etc. For shell scheme, electricity and other arrangements please contact the congress secretariat to receive an accurate cost estimate.

7 EXHIBITION SPECIAL OPPORTUNITY! BUY 6 SPACES AND PAY 4 54 sqm(6 units) ,00 + VAT 22% N.B. The prices mentioned above do not include back panels, side panels, etc. For shell scheme, electricity and other arrangements please contact the congress secretariat to receive an accurate cost estimate. The promotional price is valid until March 31 st 2016.

8 INDUSTRY PRACTICAL COURSES INDUSTRY PRACTICAL COURSES During WUWHS 2016 Companies can promote their own practical activities in their booth at lunch time. The activities will take place directly inside the company booth (the latter must be booked separately from the regular booth at a discounted price).

9 INDUSTRY PRACTICAL COURSES PRACTICAL COURSES INSIDE YOUR COMPANY BOOTH SPECIAL OPPORTUNITY! BUY 10 SPACES AND PAY 6 90 sqm(10 units) ,00 + VAT 22% N.B. The prices mentioned above do not include back panels, side panels etc. For shell scheme, electricity and other arrangements please contact the congress secretariat to receive an accurate cost estimate. 30 headsets and 30 chairs are included in the price Participants who attend 5 practical courses will have free access to an e-learning international course elementary level Participants who attend 6 practical courses will have free access to an e-learning international course advanced level

10 INDUSTRY SPONSORED SEMINARS &SYMPOSIA INDUSTRY SPONSORED SEMINARS Companies have the opportunity to sponsor a limited number of seminars/symposia meetings during WUWHS Opportunities are limited and subjected to availability.

11 INDUSTRY SPONSORED SEMINARS & SYMPOSIA PARALLEL SYMPOSIUM 60 MINUTES 1. Max capacity 700 seats ,00 + VAT 22% 2. Max capacity 500 seats ,00 + VAT 22% 3. Max capacity 300 seats ,00 + VAT 22% 4. Max capacity 150 seats ,00 + VAT 22% PARALLEL SYMPOSIUM 90 MINUTES 1. Max capacity 700 seats ,00 + VAT 22% 2. Max capacity 500 seats ,00 + VAT 22% 3. Max capacity 300 seats ,00 + VAT 22% 4. Max capacity 150 seats ,00 + VAT 22% LUNCH SEMINAR 60 MINUTES 1. Max capacity 300 seats ,00 + VAT 22% 2. Max capacity 150 seats ,00 + VAT 22% INCLUDED IN THE SYMPOSIUM/SEMINAR FEE: 1. Rental fee for the session room 2. Technical equipment fee (Beamer, Main screen, PC, Amplification, Microphones, lights, technical assistance) 3. Sponsor s name in the final program book 4. Lunch only for lunch seminars NOT INCLUDED IN THE SYMPOSIUM/SEMINAR FEE: 1. Honorarium/Travel expenses/accommodation for speakers and chairmen 2. Printing material (invitation/poster/brochure etc) 3. Simultaneous translation 4. Additional equipment (technical equipment, signage, decoration, scenography)

12 ADVERTISING & OTHER SPONSORSHIP The Program Book, Congress web site as well as other options below rank as the most important publication materials to be distributed before and during the event. They are the best way to reach participants with customized products or corporate information.

13 ADVERTISING & OTHER SPONSORSHIP OFFICIAL SCIENTIFIC PROGRAM Audience and distribution Available on-site at registration to up to 5000 attendees Content Educational offerings, exhibitor listings, floor plans and important meeting information Advertising rates: Inside Front Cover 5.000,00 + VAT 22% Inside Back Cover 4.000,00 + VAT 22% Back Cover 4.500,00 + VAT 22% Back Cover and Inside Back Cover 8.000,00 + VAT 22% SIZE BLACK-AND-WHITE FOUR-COLOR Full Page 3.000,00 + VAT 22% 5.000,00 + VAT 22% 1/2 Page Vertical 2.000,00 + VAT 22% 3.000,00 + VAT 22% 1/2 Page Horizontal 2.000,00 + VAT 22% 3.000,00 + VAT 22%

14 ADVERTISING & OTHER SPONSORSHIP OFFICIAL WUWHS DELEGATE BAG Distribution dates September 25, 26, 27, Insert information FULL DISTRIBUTION (5000 DELEGATES) LIMITED DISTRIBUTION (SPEAKERS) Rate 5.000,00 per insert + VAT 22% per insert + VAT 22% Quantity

15 ADVERTISING & OTHER SPONSORSHIP Audience and distribution Distributed to every delegate OFFICIAL CONGRESS KIT Distribution dates September 25, 26, 27, 28, 2016 Insert information FULL DISTRIBUTION (5000 PIECES) Bags ,00 + VAT 22% Note pads ,00 + VAT 22% Pens 7.500,00 + VAT 22% Lanyard ,00 + VAT 22%

16 ADVERTISING & OTHER SPONSORSHIP OFFICIAL WUWHS INDIVIDUAL ROOM DROP Audience and distribution Delivered to 1000 select hotel rooms on September 25 26, 27-28, 29, 2016 Content Marketing materials such as brochures, product samples, door hangers and newspapers per day + VAT 22% WATER STATIONS The sponsoring company will have its logo displayed on water dispenser wraps throughout the convention center. The sponsor also will receive recognition in the program book ,00 for water stations + VAT 22%

17 ADVERTISING & OTHER SPONSORSHIP FOOTPRINT A trail of printed footprints/floor decals will lead attendees through the Congress Centre. The footprints are designed to spread the sponsoring company s marketing message and bring clinicians one step closer to using your products and services ,00 for coffee/beverage stations + VAT 22%

18 ADVERTISING & OTHER SPONSORSHIP CONGRESS WI FI CONNECTION The Wi FI provides internet access to all participants free of charge. Sponsorship includes: 1. Acknowledgement as Wi Fi sponsor in the Final program with logo ,00 + VAT 22% CITY GUIDE Advertise in the WUWHS City Guide, which contains important information, attractions and restaurants in the Florence area. This supplement will also include information about the conference and ways for attendees to reduce costs. The city guide will be placed in each attendee bag at the conference ,00 + VAT 22%

19 ADVERTISING & OTHER SPONSORSHIP ELECTRONIC POSTER SESSION Electronic poster will be presented on pc screens in the poster area which is located in the exhibition area. Sponsors of electronic poster boards will have the possibility to brand the screens ,00 + VAT 22% WUWHS CONGRESS JOURNAL A daily release of the congress journal will be available for participants at the congress secretariat and at the sponsors booth. Sponsors can insert their advertisement page daily ,00 per page per release minimum 2 releases + VAT 22%

20 ADVERTISING & OTHER SPONSORSHIP WUWHS 2016 BREAKING NEWS During the five days of the congress, breaking news will be broadcast on the screens around the congress venue. They will feature opinion leaders interviews, relevant communications, congress updates and more. Sponsors can insert their video advertisement or logo in every release ,00 per page per release minimum 2 release + VAT 22% E-LEARNING COURSES Don t miss the opportunity to develop your own branded e-learning course. The sponsorship included the audio-visual registration of the company seminar, the post production and development of an e-learning course under the auspices of the WUWHS ,00 + VAT 22%

21 ADVERTISING & OTHER SPONSORSHIP ON LINE CONGRESS FORUM An online forum will be made available in the congress web site by the end of This application will enable international wound care population to share opinions and keep in touch easily. The sponsorship includes the sponsor logo and the link to the institutional website ,00/year for a minimum of two years + VAT 22%

22 ADVERTISING & OTHER SPONSORSHIP OTHER On the congress web site an online forum will be made available by the end of This application will enable international wound care population to share opinions and keep in touch easily. The sponsorship includes the sponsor logo and the link to the institutional website Bag insert 6.000,00 + VAT 22% Scientific Program printing - your company logo copies Pocket program contains scientific session and sponsored seminars as well as practical courses schedules Abstract book printing - your company logo in the back cover copies ,00 + VAT 22% ,00 + VAT22% ,00 + VAT 22%

23 SPONSORSHIP PACKAGE SPONSOR PLAN Major sponsors will be grouped into four categories DIAMOND EMERALD RUBY SAPPHIRE

24 SPONSORSHIP DIAMOND-LEVEL ,00 + VAT 22% 1. One unopposed satellite symposium Maximum 2500 seats Maximum 90 minutes -Honorarium, Travel expenses, Accommodation for speakers and chairmen should be covered by the sponsor 2. Practical courses during lunchtime at the company booth Maximum 50 people Lunch for the audience provided by the congress -Honorarium, Travel expenses, Accommodation for speakers and chairmen should be covered by the sponsor 3. Exhibit space 144sqm (16 units) - shell scheme is ordered to the congress secretariat or arranged by the sponsor - 30% discount on additional space(s) 4. Banner at the main entrance with your company logo complimentary registrations 6. 50% discount on additional registrations (max. 50) complimentary registration for company staff (lunch not included) 8. Banner with link on the congress web site 9. Logo on the promotional material 10. Advertisement in the final program book 11. Advertisement at the Opening Reception 12. Premium hotel Block booking level A 13. Advertisement material into the delegates bags 14. Hospitality Suite

25 SPONSORSHIP EMERALD-LEVEL ,00 + VAT 22% 1. One morning satellite symposium Maximum 500 seats Maximum 60 minutes Breakfast for the audience provided by the congress -Honorarium, Travel expenses, Accommodation for speakers and chairmen should be covered by the sponsor 2. Two practical courses during lunchtime at the company booth Maximum 50 people Lunch for the audience provided by the congress -Honorarium, Travel expenses, Accommodation for speakers and chairmen should be covered by the sponsor 3. Exhibit space 99 sqm(11 units) - shell scheme is ordered to the congress secretariat or arranged by the sponsor - 20% discount on additional space(s) 4. Banner at the main entrance with your company logo complimentary registrations 6. 30% discount on additional registrations (max. 30) complimentary Badges for company staff (lunch not included) 8. Banner with link on the congress web site 9. Logo on the final program 10. Advertisement in the final program book 11. Advertisement at the Opening Reception 12. Premium hotel Block booking level B 13. Hospitality Suite

26 SPONSORSHIP RUBY-LEVEL ,00 + VAT 22% 1. One practical course during lunchtime at the company booth Maximum 50 people Lunch for the audience provided by the congress -Honorarium, Travel expenses, Accommodation for speakers and chairmen should be covered by the sponsor 2. Exhibit space 63 sqm (7 units) - shell scheme is ordered to the congress secretariat or arranged by the sponsor - 10% discount on additional space(s) 3. Banner at the main entrance with your company logo complimentary registrations 5. 20% discount on additional registrations (max. 20) 6. 5 complimentary Badges for company staff (lunch not included) 7. Banner with link on the congress web site 8. Logo on the final program 9. Advertisement in the final program book 10. Advertisement at the Opening Reception 11. Premium hotel Block booking level C 12. Hospitality Suite

27 SPONSORSHIP SAPPHIRE-LEVEL ,00 + VAT 22% 1. Exhibit space 63 sqm (7 units) - shell scheme is ordered to the congress secretariat or arranged by the sponsor - 10% discount on additional space(s) 2. Banner at the main entrance with your company logo 3. 5 complimentary registrations 4. 20% discount on additional registrations (max. 10) 5. Banner with link on the congress web site 6. Logo on the final program 7. Advertisement in the final program book 8. Advertisement at the Opening Reception 9. Premium hotel Block booking level D

28 TAILOR-MADE SPONSORSHIPS Please, contact the Congress Secretariat if you are interested in a sponsorship which is not mentioned in the list above. We will do our best to create a tailormade sponsorship for your Company.

29 CONGRESS REGISTRATION FEE Early registration (by Dec31, 2015) Regular registration (from Jan1, 2016) On site registration Physicians 480,00 550,00 600,00 Nurses, Co-medicals, Postgraduates, PhD. 240,00 336,00 450,00 Students 180,00 180,00 250,00 One-day registration 240,00 336,00 400,00 Registration fee includes: Congress bag, Program, Digital Abstract book, Welcome Cocktail, Congress Card (special rates and discounts for Restaurants,Museums, Cultural venues, Leisure facilities, Night clubs, Shops, Entertainments, SPA, City tours, Rental bike, Taxi, chauffeured cars for airport transfers). Terms of payment: 50% of the total amount will be invoiced upon reception of the signed agreement and will be due 30 days from ordering. The remaining amount will be invoiced by January 2016 and will be due immediately.after 1 January 2016 all orders will be invoiced upon ordering. Cancellations: For any cancellation of any kind of sponsorship before January 2016 a cancellation fee of 30% will be charged to the sponsor. Cancellations after 1 January 2016 are not refundable.

30

31 BOOK YOUR EXHIBIT SPACE AND SPONSORSHIP PACKAGE TODAY! Don t miss the opportunity to get into the WUWHS 2016 network! Contact your WUWHS Secretariat Representative: Elena Baccalaro Ph elena.baccalaro@congressiefiere.com sponsor@wuwhs2016.com Hotel Reservation Center Ph hotel@wuwhs2016.com