2nd Clinical Trials Methodology Conference: Methodology Matters November

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1 SPONSORSHIP AND EXHIBITION BROCHURE 2nd Clinical Trials Methodology Conference: Methodology Matters November 2013 Edinburgh International Conference Centre (EICC) UK

2 2 nd Clinical Trials Methodology Conference: Methodology Matters Conference details... 3 Scientific themes... 3 Key dates... 3 Invitation to potential sponsors... 4 Summary of sponsorship and exhibition opportunities... 5 Why sponsor the 2nd Clinical Trials Methodology Conference?... 5 Provisional scientific programme... 6 Details of sponsorship and exhibition opportunities... 7 Delegate demographics Feedback for CTMC In summary nd Clinical Trials Methodology Conference: Methodology Matters We will be welcoming up to 800 delegates to the Edinburgh International Conference Centre for the 2 nd Clinical Trials Methodology Conference: Methodology Matters on November This year s conference covers many themes pertinent to anyone working in the field of clinical trials. The conference will host three plenary sessions, training workshops, updates from the UKCRN and a trade fair. Why not join us in Edinburgh in 2013? Page 2 of 10

3 Conference details Exhibitor set up: Sunday 17 November 2013 Scientific programme: Monday 18 - Tuesday 19 November 2013 Venue: Edinburgh International Conference Centre (EICC) 150 Morrison Street Edinburgh EH3 8EE UK Please see the conference website for discounted hotel rates close to the venue. The conference organisation is being managed by In Conference Ltd. Please contact them directly if you require assistance. Scientific themes How to choose which trials to do Trial and project management Current issues in trial designs Feasibility and pilot studies Systematic reviews and evidence synthesis in trials Making the process of translational medicine more efficient Health economics Stratified medicine Impact on trial design and conduct Statistical analysis Information technology and systems for trials Complex interventions Research partner involvement (including patient and public involvement) Role of qualitative research in trial design and conduct Outcomes Recruitment and retention Key dates Abstract Submission Deadline Friday 10th May 2013 Notification to authors Friday 21st June 2013 Early Registration Deadline Sunday 18th August 2013 Late Registration Thursday 31st October 2013 In Conference Ltd 4-6 Oak Lane, Edinburgh, EH12 6XH, UK T: +44 (0) / F: +44 (0) Page 3 of 10

4 Invitation to potential sponsors On behalf of the MRC Network of Hubs for Trials Methodology Research, I would like to give you the opportunity to support the 2nd Clinical Trials Methodology Conference. Following on from our successful Bristol conference held in 2011, which attracted over 450 delegates, we are preparing to welcome up to 800 delegates to Edinburgh. Given our target audience of individuals working in clinical trials, and in developing and evaluating trial methodology, sponsorship will be attractive to academic publishers, to software distributors (data management systems; trial management systems; statistical packages, etc.), to Clinical Research Organisations, and those involved in funding and/or supporting clinical research. If you would like to discuss any of the options from the range of sponsorship opportunities detailed below, or if you have other ideas for supporting CTMC 2013, please contact Leona Cairns at In Conference on or +44 (0) I look forward to meeting you all here in Edinburgh. Professor Gordon Murray Chair, Local Organising Committee Page 4 of 10

5 Summary of sponsorship and exhibition opportunities Description Cost (plus VAT at 20% if applicable Exhibition Exhibition Space 250 per square metre 6 Programme Conference Poster Boards Best Main Conference Poster Prize Negotiable 7 Best Student Conference Poster Prize Negotiable 7 Marketing Items Conference Bags Negotiable 6 Details page: on Badge Lanyards 1,000 6 Writing Pads & Pens Conference Bag Insert Advertising in Final Programme From Social Programme Conference Dinner Negotiable 7 Why sponsor the 2nd Clinical Trials Methodology Conference? The 2nd Clinical Trials Methodology Conference 2013 (CTMC 2013) is the only European event targeted to this sector. We understand your needs and how to meet them whilst adding value to the experience enjoyed by our delegates. Sponsoring CTMC 2013 will give you access to a unique mix of delegates active in clinical trials across disease disciplines. Our sponsorship opportunities have been shaped to provide exposure of our partners to CTMC 2013 delegates. Our exhibition hall is positioned to maximise delegate engagement during lunch and poster viewing sessions. There is a range of opportunities to suit every budget, raising your profile with delegates. Sponsors will also benefit from exposure in web and printed material, before, during and after the event. Meet new contacts and strengthen key relationships Maximising networking opportunities for our delegates is an important priority. We work to provide places for formal This conference offers a unique opportunity to engage with academic and clinical researchers, trial managers and statisticians working in clinical trials. and informal networking. The Edinburgh International Conference Centre (EICC) is an ideal venue for staging this event encompassing a well-designed venue with high levels of foot traffic. Page 5 of 10

6 Provisional scientific programme Sunday 17 November 2013 Location Registration & Speaker Preview Open Strathblane Hall Monday 18 November 2013 Location Registration Strathblane Hall Exhibition & Posters Open Cromdale Hall Welcome Pentland Auditorium Plenary Parallel Session 1 Various Refreshments / Exhibition / Posters Cromdale Hall Parallel Session 2 Various Lunch / Exhibition / Posters Cromdale Hall Parallel Session 3 Pentland Auditorium Refreshments/ Exhibition / Posters Cromdale Hall Parallel Session 4 Various Midnight Conference dinner and ceilidh EICC Tuesday 19 November 2013 Location Registration Strathblane Hall Exhibition & Posters Open Cromdale Hall Plenary 2 Pentland Auditorium Parallel Session 5 Various Refreshments/ Exhibition / Posters Cromdale Hall Parallel Session 6 Various Lunch / Exhibition / Posters Cromdale Hall Parallel Session 7 Various Plenary 3 Pentland Auditorium Close of Meeting Pentland Auditorium An up to date programme can be found on the conference website: Page 6 of 10

7 Details of sponsorship and exhibition opportunities For all sponsorship opportunities your logo and website link will be carried on the conference website, on the sponsors page. A conference bag specifically designed for the event will be given to all delegates containing a full colour programme. Exhibition Space Cost 250 per square metre (minimum 2m x 2m) Exhibiting at the Clinical Trials Methodology Conference is a cost-effective way of communicating your product or service with the delegates. The exhibition will form an integral part of the conference making networking easy and providing you with access to all attendees. To ensure maximum exposure for you, the exhibition will be located alongside the delegate tea/coffee refreshment area. The exhibition space includes: one table, tablecloth and two chairs access to one x 500w electrical outlet carpet 2 complimentary exhibitor passes. N.B. This does not include access to the scientific sessions, but includes refreshment break catering and lunches during the conference. Contact details, your logo, and a 50 word summary entry will appear in the programme. Advertising in the programme Costs below Limited advertising space will be available in prime positions in the programme which is included in the delegate bag. Colour outside back cover 1,000 Inside front / back cover 1,000 Full page 500 Badge Lanyards Cost 1,000 A name ribbon (lanyard) will be issued to all delegates on arrival. This sponsorship option provides a visual way to increase your brand awareness as delegates will be required to wear these at all times during the conference. Your logo will be printed alongside the conference logo on the lanyard. Conference Bags Cost negotiable Your logo will be prominently featured on the outside of the delegate bag; alongside the CTMC conference logo (one colour only, full colour option is negotiable). Writing Pads & Pens Cost 500 We will insert your branded writing pads and pens (both of which you provide) into each delegate bag, guaranteeing your brand is seen by all delegates. Page 7 of 10

8 Conference Bag Inserts Cost 500 One A4/A5 promotional leaflet or small brochure will be inserted into each delegate bag, ensuring your material directly reaches all delegates and presenters. Conference Poster Boards Cost negotiable Your logo will appear on each poster board beside the poster number and the conference logo, giving your logo high visibility to all participants. Prize for Best Conference Poster Cost negotiable Your name and logo will appear in the programme as well as a website link on the conference website on the sponsors page. Prize for Best Student Poster Cost negotiable Your name and logo will appear in the programme as well as a website link on the conference website on the sponsors page. Conference Dinner Cost negotiable All delegates will be invited to attend the conference dinner on the evening of Monday 18 November, as part of their registration fee. The conference dinner will be followed by a ceilidh. If you are interested in sponsoring the conference dinner, please contact In Conference Ltd for further details With conference registration starting at just per delegate, why not attend the scientific sessions as well? 1 Early bird registration, available to all delegates, until 18 August 2013 Page 8 of 10

9 Delegate demographics The 1st Clinical Trials Methodology Conference was held in 2011 in Bristol. Attracting over 450 delegates, with a wait list of over 100, the first conference was a great success. In 2013 we are expanding the exhibition space available to sponsors. This conference offers an opportunity to engage with staff across the disciplines of clinical trials methodology. Forty-eight clinicians attended in 2011, together with several Directors of UK Clinical Trial Units, regional Research Design Services and hospital managers. Biostatistician/Statistician 15% Clinician/nurse 1% 4% 34% 28% 13% 1% 1% 3% Data Manager/IT professional Epidemiologist Health Economist Other Other academic Student Trial Coordinator/Manager Delegates by job type-2011 conference Feedback for CTMC % of previous attendees rated the content of the 2011 conference as Good or Excellent. When asked "what was the benefit of attending the Clinical Trials Methodology Conference 2011? responses included: [The] Focus on methodology, rather than methods being just one topic in a wider conference. Bringing together the mix of disciplines involved in clinical trials. Just generally to have a conference specifically on trial methodology, great opportunity to be aware of all the work that is going on. Page 9 of 10

10 In summary The conference is a unique opportunity to engage with a wide range of professionals working in clinical trials and clinical trials methodology. For further details on the sponsorship or attendance opportunities available at the 2nd Clinical Trials Methodology Conference please contact In Conference Ltd. CTMC 2013 c/o In Conference Ltd 4-6 Oak Lane Edinburgh EH12 6XH UK Tel: +44 (0) , Fax: +44 (0) Page 10 of 10

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