Save the Date.

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1 Save the Date

2 INVITATION FOR EXHIBITION AND ADVERTISING WELCOME AIRMED 2014 cordially invites you to take part in the congress and offers in addition to taking part in the industrial exhibition - a range of promotional items, such as congress bags and advertisements in the 2 nd announcement and the final programme. One of the most attractive possibilities is to organise a company workshop during the world congress. We wish to point out that the support of the industry has always been essential for the success of the AIRMED. We therefore hope that you will accept our invitation and join us at the AIRMED 2014, taking place in the beautiful city of. The congress will be held at the Palazzo dei Congressi from. Major topics will be as follows: Safety management, flight and patient safety Training and selection processes of personal for HEMS and fixed wing ambulance flights Regulation and standards in Europe and worldwide Change of emergency strategies in preclinical settings Intensive care transport on long distance flights Preclinical research Simulation training concepts The website contains all details and current information of the world congress. More than 800 international attendees are expected at the AIRMED 2014 in Rome. Target groups Professions Institutions Pilots Operators Emergency physicians Public authorities Paramedics Hospitals Flight technicians Flight technicians Emergency services Communication technicians Insurances Lawyers Universities Trainers Industry Marketing specialists Police Administrators Armed forces Aviation engineers Aviation engineers Research Politicians Air traffic control Your support for the AIRMED meeting is highly appreciated. Thank you! Fon , Fax , thomas.miltz@intercongress.de 1

3 AIRMED Scientific Committee 2014 Chairman: Dr. med. Erwin STOLPE (Germany) Co-Chairman: Dr. Stefan BECKER (Switzerland) CONGRESS VENUE Palazzo dei Congressi Piazza J. F. Kennedy, Roma, ITALY YOUR CONTACT FOR AIRMED 2014 PARTNERSHIP Intercongress GmbH Wilhelmstr Wiesbaden, GERMANY Contact: Thomas Miltz Fon Fax thomas.miltz@intercongress.de PARTNER and EXHIBITOR RECOGNITION All partners and exhibitors will receive the highest recognition for their support of the AIRMED 2014 world congress in Rome. Partners will be listed on the congress website under Partners immediately after signing the marketing agreement and will furthermore be shown in the partner s overview in the final programme. Exhibitors will be listed on the congress website under Industry immediately after signing the stand application and will furthermore be shown in the exhibition overview in the final programme. In addition, partners are entitled to special recognition depending on the marketing package. Suggestions for marketing packages are made individually on request. MARKETING PACKAGES We offer you individual levels of marketing packages for this congress in range from ,- up to ,-. Please let us know your preferences. The DEADLINE FOR all BOOKINGS is October 15, 2013: Fon , Fax , thomas.miltz@intercongress.de 2

4 MARKETING OPTIONS Lunch Symposium/Workshop 5.000,- 1h during lunch-break, plus set-up and dismantling Tuesday, June 3, 2014 and/or Wednesday, June 4, 2014 Rental of lecture hall includes standard technical equipment (1 microphone, 1 beamer, 1 projection wall/power point projection facilities). Marketing recognition: Logo with a link to the company website and programme of the symposium with topics and speakers names, published on congress website Announcement of the symposium/workshop in the preliminary (only web) and final programme (as per date of printing) Leaflet/folder announcing the symposium /workshop (produced by the sponsoring company) in the congress bags Not included in the sponsor contribution are costs for an optional lunch catering. These will be charged to the companies in addition to the above mentioned contribution. If you plan to offer lunch boxes etc., please contact the congress office: thomas.miltz@intercongress.de for further information. Technical Partner (Internet Stations) ,- Company logo on the background page on the laptops of the media check 1 full page colour advertisement in the final programme Acknowledgement of support in final programme Company logo on the AIRMED website, naming you as Technical Partner Linkage from the congress to the company website Signage of the Internet Stations with the company logo Opportunity to put advertising material (Mousepads etc.) and leaflets at the internet café Partner Evening Event ,- Company logo on dinner s menu. 1 full page colour advertisement in the final programme Acknowledgement of support in final programme Company logo on AIRMED website, naming you as Partner of the evening event Linkage from the congress to the company website Company logo on the signage of the event location Placement of two roll-ups within the entrance area Partner Welcome Reception ,- Placement of two roll-ups within the entrance area Company will be named in the welcome speech at the reception 1 full page colour advertisement in the final programme Acknowledgement of support in final programme Company logo on the AIRMED website, naming you as Partner of the Welcome Reception Linkage from the congress to the company website (Currency & VAT: All prices are quoted and payable in EURO and if applicable with Italian tax of 21%) Fon , Fax , thomas.miltz@intercongress.de 3

5 PROMOTIONAL ITEMS Congress Bags material costs for production Provision of 800 bags for all attendees Company logo, together with congress logo, printed on the bags (made by sponsoring company) Company brochure of max. size A4 in congress bags Limited to one company Pens and Notepads 800,- Pens and pads will be delivered by the company - both will be included in the congress bags Limited to one company Inserts in Congress Bags 1.000,- Company brochure will be put in the congress bags, max. size A4 The congress allows a total of 6 leaflets per bag Signage 2.000,- Company logo on all signs within the conference venue Limited to one company USB Stick with finale programme/abstracts 1.200,- + material costs for USB sticks Provision of 800 USB Sticks On each stick an abstract-pdf, the final programme and a file of your company (e.g. an advertising-pdf, PowerPoint presentation or similar) will be saved Limited to one company Coffee breaks Signage of all catering stations with your company logo Your support will be mentioned in the final programme and on the congress website During the coffee and lunch breaks snacks and beverages will be offered to all attendees and exhibitors individual offer Lanyards + logo on attendee badges already booked 1.000,- + production costs for lanyards Provision of 800 lanyards for all attendees. The lanyards will be handed out onsite at the registration counter. All attendees will receive a name badge. Your company logo can be placed on each of these badges with maximum exposure to all attendees. Limited to one company Banner on congress website (Currency & VAT: All prices are quoted and payable in EURO and if applicable with Italian tax of 21%) Fon , Fax , thomas.miltz@intercongress.de 4

6 ADVERTISING 2 ND ANNOUNCEMENT 2 nd Announcement Back cover (4 th cover page): full colour 2.500,- Inside front cover (2 nd cover page): full colour 2.000,- Inside back cover (3 rd cover page): full colour 1.800,- ADVERTISING FINAL PROGRAMME Final Programme Back cover (4 th cover page): full colour 3.500,- Inside front cover (2 nd cover page): full colour 3.000,- Inside back cover (3 rd cover page): full colour 2.800,- 1 page inside: full colour 2.500,- (Currency & VAT: All prices are quoted and payable in EURO and if demanded with Italian tax of 21%) EXHIBITION The exhibition is an important addition to the scientific programme. All coffee and lunch breaks will take place within the exhibition and therefore the exhibition offers the perfect platform for you to contact the meetings attendees. The allocation of the stand sites will be handled strictly on a first-come, first-served basis (only partners have the right to choose the preferred stand sites. Price per sqm exhibition space: 500,- (minium size of 9 sqm) Included in participation costs: - Refreshments during official coffee breaks (morning / afternoon) and lunch - 3 cost-free exhibitor's badges which are valid for the scientific programme. Additional exhibitor badges are available at 60,- each - Congress bag with programme (Currency & VAT: All prices are quoted and payable in EURO and if applicable with Italian tax of 21%.) Expenses for additional orders (stand equipment like furnishings, electricity connections etc.) are calculated separately. EXHIBITION AIRCRAFT OUTDOOR AREA In front of the congress venue you have the opportunity to present your helicopter/aircraft to the participants. We have an area which is sufficient for four helicopters/aircrafts up to a size of 12 m x 12 m. Please note that the outdoor area will be restricted to four exhibitors. The allocation will be handled on a first-come, first-served basis. Price per outdoor area: on request Fon , Fax , thomas.miltz@intercongress.de 5

7 MARKETING FORM Please complete all applicable information and return by mail to: or by fax to: All applications must be received by October 15, All applications will be approved on a first-come, firstserved basis. AIRMED 2014 Partner (individual composition of different marketing tools, for example booth, advertisement, etc. by request please contact us) Please tick the fields below and fill in the stand application form Exhibition booth (please fill in form below) minimum size 9 sqm starting from 5.400,- Lunch symposium/workshop 5.000,- Technical Partner ,- Partner Evening Event ,- Partner Welcome Reception ,- Congress bags material costs for production Pens and notepads 800,- Inserts in congress bags 1.000,- Signage 2.000,- USB Stick with final programme/abstracts Coffee breaks Lanyards + logo on attendee badges already booked Banner on congress website 1.200,- + material costs for USB sticks individual offer 1.000,- + production costs for lanyards 1.500,- Please sign the agreement on page 2. Fon , Fax , thomas.miltz@intercongress.de 1

8 Advertising 2 nd Announcement Back cover (4 th cover page): full colour 2.500,- Inside front cover (2 nd cover page): full colour 2.000,- Inside back cover (3 rd cover page): full colour 1.800,- Advertising Final Programme Back cover (4 th cover page): full colour 3.500,- Inside front cover (2 nd cover page): full colour 3.000,- Inside back cover (3 rd cover page): full colour 2.800,- 1 page inside: full colour 2.500,- (Currency & VAT: All prices are quoted and payable in EURO and if applicable with Italian tax of 21%) Company: Street: Postcode, City: Fon/Fax: Contact: Website: VAT-ID: Order number: (only if required by exhibiting company!) Please, state a deviating billing address separately. / Mr. Ms You will receive a confirmation and all further information after receipt of the application form by the congress organisation. Place, date _ Stamp, legal signature The general conditions of Intercongress GmbH are accepted by signature and can be forwarded on request. Place of jurisdiction is Freiburg. According to German law 33 BDSG we herewith inform you that all clients data are being stored in our database. Fon , Fax , thomas.miltz@intercongress.de 2

9 STAND APPLICATION Please complete all applicable information and return by mail to: or by fax to The stand application must be received by October 15, All applications will be approved on a first-come, first-served basis. Company: Street: Postcode, City: Fon/Fax: Contact: VAT-ID: Order number: Please, list possible co-exhibitors on a separate page (with suitable billing address) Please, state a deviating billing address separately. / Mr. Ms _ (only if required by exhibiting company!) Stand size: Stand fee: Length... m x Depth... m =... sqm (minimum size: 9 sqm) Per 3 sqm exhibition space, you will receive 1 exhibitor s badge free of charge. 500 per sqm space (plus 20% additional costs for exhibitor service, waste collection during set-up and dismantling, corridor cleaning, catering) Extra charges: Stand in a row (1 open side) No extra charge Corner stand (2 open sides) 10% extra charge Top stand (3 open sides) 15% extra charge The prices listed above are to be understood per sqm plus VAT if applicable and are valid for the whole exhibition period. Days required for set-up and dismantling are counted as exhibition days. When calculating the rental fee, space occupied by hall pillars cannot be deducted from the stand area. Every fraction of one sqm will be charged in full. Any expenses for additional requests and orders (power supply, furniture, flowers etc.) have to be paid separately by the exhibitor. For a co-exhibitor to the stand, 800 EUR are calculated. The stand distribution takes place according to the date of receipt of the application. Cancellations and alterations have to be effected in writing and confirmed by Intercongress GmbH. In case an exhibition stand is cancelled after May 06, 2014 a cancellation fee amounting to 80% of the full rental fee will be charged. In case of cancellation after December 03, 2013, 50% of the full rental fee will be imposed. A cancellation before this date will result in a cancellation fee amounting to 25% of the full rental fee. You will receive an invoice and further information after receipt of the application form by the congress organisation. Please note: The maximum door size to bring in material is width 2,10m x height 2,55m. Place, date _ Stamp, legal signature The general conditions of Intercongress GmbH are accepted by signature and can be forwarded on request. Place of jurisdiction is Freiburg. According to German law 33 BDSG we herewith inform you that all clients data are being stored in our database. Fon , Fax , thomas.miltz@intercongress.de 1

10 Nothing endures but change. Heraclitus, ancient philosopher Dear members of the aeromedical community The key driver for improvements and innovative change has always been constructive criticism, be it in terms of medicine, management, flight operation, maintenance, design or development guidelines. For more than 30 years, AIRMED World Congresses have been organised to inform about the latest facts, share experiences and define the future in professional aeromedical services. It s about time for the next AIRMED World Congress. Please mark your calendar for AIRMED 2014 from 3 to 5 June 2014, which will be held in the "eternal city". Again, delegates from all over the world will meet to exchange ideas, to discuss established and new concepts, to define the necessary changes for the future of aeromedical services, and all that with an interdisciplinary and inter-professional approach. Come and join the aeromedical community for this unique triennial world congress, this time with the motto Sharing Improving Innovating The preparations of the scientific programme are advancing and we look forward to an exciting programme and to welcoming you to Rome! MAIN TOPICS Date 3 5 June 2014 Venue Safety management, flight and patient safety Training and selection processes of personal for HEMS and fixed wing ambulance flights Regulation and standards in Europe and worldwide Change of emergency strategies in preclinical settings Intensive care transport on long distance flights Preclinical research Simulation training concepts Initiator Scientific Committee Palazzo dei Congressi, European HEMS and Air Ambulance Committee e.v. (EHAC) Schillerstr Munich, Germany President: Pavel Müller Erwin Stolpe Stefan Becker Fiscal Organiser, Intercongress GmbH Congress & Exhibition Karlsruher Str. 3 Management Freiburg, Germany Yours sincerely, Website Erwin Stolpe Chairman Stefan Becker Co-Chairman