Sponsorship Prospectus Updated 06/11/ Page 1/11

Transcription

1 Sponsorship Prospectus Updated 06/11/ Page 1/11

2 On behalf of the French Buiatrics Association, we would like to invite your organization to become actively involved in the 4th European Buiatrics Forum to be held in Rome, Italy, from 14th October to 16 October The congress includes national and international guest speakers and delegates, and is expected to attract between 600 delegates from 30 different countries. The two days and a half congress will provide an excellent environment to exchange ideas, meet new people and form new business relations. Grand Hotel Parco Dei Principi Via Gerolamo Frescobaldi, 5 Rome, Italy A privileged location in one of the most refined areas of Rome, overlooking the Villa Borghese gardens. It is only few minutes away from Via Veneto, Spanish Steps, Trevi Fountain and the world famous Via Condotti. The congress centre is modern and equipped for meetings, events and banquets for up to 800 people thanks to the modular rooms and independent entrance. The EBF is an attractive opportunity for practitionners, academics, researchers and pharmaceutical industry to meet, learn together, share ideas and experiences. - keynotes and oral presentations - symposia and round-table workshops - poster presentations - commercial exhibition will promote a true exchange of experiences and innovations in buiatrics. The scientific program will cover: Bovine mastitis and udder health Reproductive system disorders Surgery, anaesthesia and pain management Infectious diseases, vaccines and emerging diseases Metabolic diseases and nutrition Parasitology Sponsorship Prospectus Updated 06/11/ Page 2/11

3 Program overview 14 October 2 topics 2 keynotes (45 min) 11 oral communications (15 min) Slots for symposium and workshop 15 October 3 topics 3 keynotes (45 min) 14 oral communications (15 min) Slots for symposium and workshop 16 October 1 topic 1 keynote (45 min) 5 oral communications (15 min) Everyday Poster presentations Commercial exhibition Registration fee Before 15 July 2015 From 16 July 2015 Students Eur 480 VAT (20%) incl. Eur 580 VAT (20%) incl. Eur 260 VAT (20%) incl. Scientific sessions Symposia Workshops Simultaneous translation English/French Coffee breaks and lunches Conference proceedings Official languages English + French Who will attend? - employed veterinarians - practice owners - academics - idustry veterinarians - government veterinarians - practice managers - students Sponsorship Prospectus Updated 06/11/ Page 3/11

4 The commercial exhibition will take place from October 14th to 16th, 2015 in the Parco Dei Principi Hotel and Congress centre, Rome, Italy. This trade exhibition will be an ideal showcase for your company and will provide you with the opportunity to promote your products at an European event attended by veterinarians and specialists in bovine practice from around the world. Coffee breaks, and poster sessions will be held in the exhibition area, offering greater visibility for your exhibit. Your company is invited to exhibit and to show the know-how and last results of its research works to the main European buiatrics operators. You will have the opportunity to promote your products, instruments, equipments and services to attending veterinarians and other operators in an atmosphere of interest and appreciation. Exhibition space allocation Booth space will be assigned to the companies by the organizer by beginning of September Additional space allocation Sponsorship packages: unfurnished trade show area Eur 350 +VAT per m² Outside of exhibitors packages: unfurnished trade show area, beyond 9 m² Eur 400 +VAT per m² Exhibitors badges Sponsors will receive exhibitors badges according to the package booked Exhibitors will receive 3 free exhibitor badges per 9 m 2 booth. Additional exhibitor badge request will be charged Eur 190 +VAT per badge. Exhibitor badges will grant access to meals during the conference (coffee breaks and lunches). Exhibition visitor badge The visitor badge will be issued to the operators having not applied for a booth. It will be given at the congress welcome desk after registration and payment (Eur 300 +VAT). The visitor will be entitled to visit the exhibition and participate in the coffee breaks. Exhibitors manual The Exhibitors manual and official suppliers order forms will be mailed to all exhibitors by mid may 2015.The manual will also contain the final set-up, exhibition and dismantling time table. Preliminary exhibition time-line is as follows: October 12th and 13th Exhibition set-up (08:00 to 20:00) to be confirmed October 14th to 16th Open time (08:30 to 13:00) to be confirmed October 16th, Dismantling (13:00 to 20:00) to be confirmed Sponsorship Prospectus Updated 06/11/ Page 4/11

5 Rates and financial terms All rates are quoted in Euros and do not include VAT, actual rate is 20%. All rates does NOT include electricity or internet. These items will have to be ordered directly from the on-site AV company. More information will be sent to you. Please mind that invoices issued in France are VAT included and after full invoice settlement the company has the possibility to apply for VAT refunding. Why you should participate! The EBF provides a unique opportunity for veterinary industry organizations to promote and showcase products and services that contribute to the continuous development of animal health. Become a partner at the EBF2015 and take advantage of the opportunity to: - raise your profile and add value to your brand - reach leading veterinary experts and decision makers - launch a new product or service - generate sales on site - develop and reinforce personal and direct relationships - develop new business markets and channels Sponsorship Packages Premium Eur 32,500 +VAT Symposium 500-seat room + video projector + PC Unfurnished trade show area of 40 m² Your company's logo in official conference publications Your company s logo on the conference website + link to your home page 10% discount on registrations your bring beyond 20 participants 10 free exhibitor badges (trade show only) Inclusion of two advertising leaflets or inserts in attendee bags Major Eur 22,500 + VAT Workshop 100-seat room + video projector + PC Unfurnished trade show area of 20 m² Your company's logo in official conference publications Your company s logo on the conference website + link to your home page 10% discount on registrations your bring beyond 20 participants 5 free exhibitor badges (trade show only) Inclusion of one advertising leaflet or insert in attendee bags Sponsor Eur 11,000 +VAT Unfurnished trade show area of 15 m² Your company s logo on the conference website + link to your home page 10% discount on registrations your bring beyond 20 participants 3 free exhibitor badges (trade show only) Sponsorship Prospectus Updated 06/11/ Page 5/11

6 Sponsorship packages: additional unfurnished trade show area Eur 350 +VAT per m² Additional exhibitor badge (trade show only) Eur 190 +VAT Press badge Free Sponsorship opportunities Take advantage to increase your visibiliy with following opportunities: Inside front or Outside back cover of conference proceedings Inside back cover of conference proceedings One side of A4 page in conference proceedings Both sides of A4 page in conference proceedings Congress badges and lanyards with company logo Note pads and pens Congress bags with company logo Coffee break sponsor (per break) Exhibition space only: Standard booth: unfurnished trade show area of 9 m² Additional area: per sqm beyond 9 m² Eur 2,800 +VAT Eur 2,500 +VAT Eur 1,600 +VAT Eur 1,800 +VAT Eur 5,500 +VAT Eur 2,000 +VAT Eur 4,500 +VAT Eur 5,000 +VAT Eur 4,050 +VAT Eur 450 +VAT Sponsorship Prospectus Updated 06/11/ Page 6/11

7 Sponsorship terms and conditions GENERAL RULES 1. Conditions of participation Participation requests - acceptance Participation requests will only be taken into consideration :. if they are completed on the requested forms duly filled and signed. if the requested payment is attached to the form(s) The application will be confirmed on receipt of the booking form(s). The acceptance will be notified by writing. The Parties shall not transfer or assign this Agreement without the prior written consent of the other Party, except that the Agreement's signatory company may assign this Agreement to an affiliate or in connection with the merger, consolidation or sale of all or substantially all of its assets. 2. Obligations and rights of the sponsor Any registration involves the acceptance unreservedly of the exhibition rules. Any infraction of the law can lead to the immediate revocation of the right to participate to the exhibition, without any indemnity or refund of the amount already paid and without prejudice of the legal proceedings that could be started against the exhibitor. By his appliance, the exhibitor promises definitely and irrevocably to occupy the alloted booth and to keep the structure till date and hour of dismantling. The exhibitor will be allowed to present on his booth only the material, products or services described in his application form. He will not be entitled to make any kind of advertisement for not exhibiting companies or to give or rent all or part of his alloted Booth. 3. Obligations and rights of the organiser The organiser undertakes to allocate exhibition space as far as possible on the basis of the preferences expressed by applicants. In case of full necessity, the organiser reserves the right to change the setting up floor plan but the exhibitor will not be liable to claim any compensation. 4. Payment Terms of settlement for sponsorship packages: 50% from the moment of signing 30 % on May 31, 2015 at the latest Balance on September 1, 2015 at the latest Terms of settlement for sponsorship opportunities: 100% from the moment of signing Payments methods: Payment by check, please make check payable on a French bank to «ALL IS EVENT / EBF» Payment by Bank Transfer, pease make drafts payable to «ALL IS EVENT / EBF» Bank: CCM VENCE / 14 AVENUE DE LA RESISTANCE / VENCE / FR (CCM VENCE) IBAN: FR BIC: CMCIFR2A 5. Cancellation conditions For any cancellation by the exhibitor before May 31, 2015, 50 % of the total amount due will be applied. For any cancellation by the exhibitor within 60 days before the beginning of the exhibition, the total amount due will have to be paid. If for any reason beyond the control of the organiser, it is not possible to use the premises on the day and at the time specified or the periods of hire are reduced or the dates of the exhibition changed, or in the event of force majeure the organiser will only be bound to refund money paid after deduction for costs incurred in preparing the exhibition. In case of cancellation by the organizer for any other reason, the total amount paid by the exhibitor will be refunded. 6. Dispute juridiction In the event of dispute, the Courts of Nice shall entertain jurisdiction: on the one hand the text of the general regulations in the French language approved by the Minister of Commerce (Decree of April 7, 1970) the specific regulations here to on the other shall apply. [Comment: We cannot contractually submit to regulations which we do not know. If the regulations should be applicable statutorily, an according stipulation in the contract should be dispensable.] Sponsorship Prospectus Updated 06/11/ Page 7/11

8 EXHIBITION RULES 1. Exhibitor file A Technical Manual will be sent to every exhibitor on May This Manual will provide full details concerning the exhibition set up, dismantling and order forms concerning service supplies. 2. Occupation Exhibitors will be informed through the technical manual of the date when stands will be made available. Equipment installed and products exhibited must be removed before the end of the period specified for dismantling. Otherwise the Organiser will arrange for their removal at the exhibitor s risk and expenses. Stands must remain open throughout the exhibition opening hours. 3. Surveillance The Conference Centre is kept under constant surveillance by the its own security staff. However, the latter cannot in any circumstances be held liable for any accident, damage or, in particular, theft which may occur. During the exhibition period no materials may be removed from or taken into the Centre without prior authorization from the organiser. Exhibitors are responsible for individual supervision of their stands. Access to the exhibition is authorised on presentation of a badge/pass or invitation card issued by the Organiser. Exhibitor s badges will be distributed at the exhibition welcome desk. 4. Security Exhibitors are under obligation to comply with security measures laid down by the authorities. Details will be in the Technical Manual. 5. Space occupation damages The exhibitors must return the premises in the same conditions as they found them. Any damage will involve the responsibility of the exhibitor who will bear the cost of the repairs. 6. Insurance The exhibitor must take an insurance covering risks to exhibited and installed material and their own liability with respect both to their own staff and third parties. Each exhibitor must produce a third party claims waiver issued by his/her insurance company. 7. Signing - decoration sound Any decoration or special equipment must be approved by the Organiser. Sound or noisy demonstrations are forbidden in the exhibition Hall. 8. Storage The parcels forwarded by the exhibitor before the opening of an exhibition cannot be accepted by the Congress center unless the name of the exhibition or convention, the company concerned, its representative and its stand number clearly appear on the parcels. The parcels can t stay in storage more than 2 days. 9. Photographs Only the approved photographer is entitled to take pictures on the event areas Cleaning The Organiser insures the cleaning of aisles and common areas. The daily cleaning of the stands has to be paid by the exhibitor. Sponsorship Prospectus Updated 06/11/ Page 8/11

9 Professional Congress Organizer All is Event SAS Franck Lafargue Tel Fax ebf@all-is-event.com General Secretariat Claire Espinasse Tel secretariat.sfb@orange.fr Sponsorship Prospectus Updated 06/11/ Page 9/11

10 To be sent to: All Is Event SAS- 71 Avenue de Brancolar Nice France RCS Nice B VATin FR Fax +33 (0) ebf@all-is-event.com Contact name Name of the company Address Post code, city Country Ph Fax Contact We accept to participate in the European Buiatrics Forum 2015 as: Packages Amount Qty TOTAL amount VAT excl. Premium Eur 32,500 +VAT 1 Major Eur 22,500 +VAT 1 Sponsor Eur 11,000 +VAT 1 TOTAL amount (please complete) Terms of settlement for sponsorship packages 50% from the moment of signing 30% on May 31, 2015 at the latest Balance on September 1, 2015 at the latest Payments methods - Option 1: Payment by check, please make check payable on a French bank to ALL IS EVENT / EBF - Option 2: Payment by Bank Transfer. Please make drafts payable to ALL IS EVENT / EBF Bank: CCM VENCE / 14 avenue de la Résistance / Vence / FR (CCM VENCE) IBAN: FR BIC: CMCIFR2A Bank charges are the responsibility of the payer. By signing, we accept the contract terms and conditions (listed in this Sponsorship Prospectus) and agree to respect them. Name, signature, date and company stamp Sponsorship Prospectus Updated 06/11/ Page 10/11

11 To be sent to: All Is Event SAS- 71 Avenue de Brancolar Nice France RCS Nice B VATin FR Fax +33 (0) ebf@all-is-event.com Contact name Name of the company Address Post code, city Country Ph Fax Contact Items Amount Qty TOTAL amount VAT excl. Standard booth: unfurnished trade show area of 9 m² Eur 4,050 +VAT Additional trade show area per m² Eur 450 +VAT Inside front or outside back cover conference proceedings* Eur 2,800 +VAT 1 Inside back cover of conference proceedings* Eur 2,500 +VAT 1 One side of A4 page in conference proceedings* Eur 1,600 +VAT Both sides of A4 page in conference proceedings* Eur 1,800 +VAT Congress badges and lanyards with company logo* Eur 5,500 +VAT 1 Note pads and pens* Eur 2,000 +VAT 1 Congress bags with company logo* Eur 4,500 +VAT 1 Coffee break sponsor (per break) Eur 5,000 +VAT TOTAL amount (please complete) * Exclusivity on first in / first serve basis. Terms of settlement for sponsorship opportunities 100% from the moment of signing Payments methods - Option 1: Payment by check, please make check payable on a French bank to ALL IS EVENT / EBF - Option 2: Payment by Bank Transfer. Please make drafts payable to ALL IS EVENT / EBF Bank: CCM VENCE / 14 avenue de la Résistance / Vence / FR (CCM VENCE) IBAN: FR BIC: CMCIFR2A Bank charges are the responsibility of the payer. By signing, we accept the contract terms and conditions (listed in this Sponsorship Prospectus) and agree to respect them. Name, signature, date and company stamp Sponsorship Prospectus Updated 06/11/ Page 11/11