CAPA 2015 Conference and Exhibition. Exhibitors Prospectus. October 22-25, 2015 Novotel Toronto Centre Toronto, ON

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1 CAPA 2015 Conference and Exhibition Exhibitors Prospectus October 22-25, 2015 Novotel Toronto Centre Toronto, ON

2 16 th CAPA ANNUAL CONFERENCE NOVOTEL TORONTO CENTRE, TORONTO, ONTARIO OCTOBER 22 25, 2015 CAPA provides a forum for sharing, promoting and supporting continuing health education for physician assistants via their annual conference. The annual conference is the premier event promoting best practice medicine for physician assistants in Canada. The forum is an educational event that is advertised to over 700 physician assistants and allied health care professionals across Canada and the USA. This forum is also open to all health care professionals. The exhibition is intended to complement the educational sessions. Formal and informal networking opportunities will ensure that exhibitors will connect with delegates and local guests. Who Attends CAPA 2015 Conference and Exhibition is expected to draw delegates consisting primarily of physician assistants however you may also encounter physicians, nurses, paramedics and other health care professionals to network and market your products and services to. Exhibition 1. Exhibit Location The exhibition will be held in the Foyer at the Novotel Toronto Centre (downtown). 45 the Esplanade Toronto, ON M5E 1W2 Canada 2. Move-In Thursday, October 22, :00-19:00 Friday, October 23, :30-07:30 3. Show Hours Friday, October 23, :00-15:30 Saturday, October 24, :00-15:00 4. Move-Out Saturday, October 24, :30-18:00 *Please Note: The above scheduled hours are preliminary and may be subject to change. Scheduled programming will include refreshment breaks and lunches on the exhibit floor. During exhibit hours, a booth representative must always be present. 2

3 Terms and Conditions 5. Booth Rental Rate The cost is $1250 and shall be payable in full immediately and before booth allocation can be confirmed. A standard exhibit booth rental includes: One (1) 8 x 10 booth space One (1) skirted table (6' long) and two chairs One (1) 750 watt duplex electrical outlet per booth (120 volt, 7.5amps) Complimentary refreshments throughout the exhibit Two (2) exhibitor passes for exhibit representatives. Extra registrations may be purchased for $150 Description (maximum of 50 words) of your company in the Exhibitor Guide section of the final program included in the conference registration kit 6. Eligibility CAPA, in its sole discretion, will determine the eligibility of any applicant to exhibit at CAPA 2015 and the suitability for display of each product or service that such applicant or exhibitor intends to display at the exhibition. CAPA s decision will be final and binding on the applicant or exhibitor as the case may be. Applications that are denied by CAPA shall have their booth fees refunded in full. 7. Booth Assignment Application forms will be date-stamped and numbered upon receipt. Once Sponsor booth locations have been confirmed, accepted exhibitor applicants whose fees have been paid in full will be contacted with the exhibit floor plan for their booth selection. Booth selection will be offered in priority selection to those who have applied and paid on a first-come, first-served basis by CAPA. Booth assignment will be confirmed in writing. To reserve an exhibit space, complete the Exhibitor Contract and fax or mail in to CAPA. The Exhibitor Contract is enclosed and/or available on the conference website at The signature of an authorized signing authority is required and shall be binding on the exhibitor and shall express acceptance of all conditions of the exhibition. A floor plan will be distributed for booth selection upon confirmation of registration and full payment. Payment may be made by cheque or money order. Cheques and money order must be made payable to the Canadian Association of Physician Assistants. No exhibitor shall, without permission of CAPA, assign, sublet or apportion the whole or any part of the space allotted, nor exhibit therein any goods other than those manufactured or handled by the exhibitor in the regular course of business, or take orders in the exhibitor s space for any such other goods. 3

4 8. Cancellation Any notice of cancellation must be submitted in writing to CAPA on or before September 10, Once an application has been accepted, 50% of the rental rate for each booth space is non-refundable regardless of the date of cancellation notice. No refunds will be given for cancellations received after September 10, Notice of cancellation of exhibit space must be submitted in writing and faxed to the CAPA National Office at or by to Kristy Klawitter at 9. Information Package Once the application and payment are received and booth assignment is confirmed, an Exhibitor s Kit will be sent to the identified contact. This package will include the Terms and Conditions governing the exhibit, equipment and service order forms, as well as information regarding material handling and shipping. Exhibitors will be responsible for any costs that may be incurred as a result of their requirements. A company description and the names of booth personnel will be requested at this time. 10. Hotel Reservations CAPA 2015 will be held at the Novotel Toronto Centre. A block of guestrooms has been reserved for delegates. Please make your hotel reservation by contacting the hotel: Novotel Toronto Centre (416) Request group rate for Canadian Association of Physician Assistants For further information or to take advantage of the various opportunities with CAPA, please contact: Kristy Klawitter, Marketing and Development Officer at (613) or via at 4

5 YES, WE WOULD LIKE TO CONFIRM OUR PARTICIPATION IN THE CAPA ANNUAL CONFERENCE, TORONTO, ON, NOVOTEL TORONTO CENTRE OCTOBER 22 25, 2015 EXHIBITOR CONTACT INFORMATION: Company Name: Contact: Address: City: Province/State: Postal Code/Zip: Phone: Fax: Website: Names of exhibit personnel for badges: Exhibit Booth Space Amount 8 x 10 Booth $1250 x booths = $ HST 13% = $ TOTAL $ Booths will be assigned on a first-come, first-served basis. Booth number will be confirmed prior to CAPA 2015 PAYMENT INFORMATION: Cheque Money Order Please make cheques or money orders payable to Canadian Association of Physician Assistants VISA MasterCard I I I I I I I I I I I I I I I EXP: I I I I I I Mail or Fax form to: Canadian Association of Physician Assistants Phone: x Carling Avenue Telephone: Ottawa, ON K1S 2E1 Fax: In signing this application we agree to the Exhibitor Terms and Conditions identified in the Exhibitor s Prospectus. Authorized Signature: Date: 5

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