51st AAHE Annual Meeting & Trade Show Exhibitor Prospectus

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1 Arkansas Association for Healthcare Engineering 51st AAHE Annual Meeting & Trade Show Exhibitor Prospectus Benton Event Center I-30 Benton, AR May 6, 2016 Registration Deadline: April 22,

2 Exhibit Opportunities Location Benton Event Center, I-30, Benton, AR 72019, Hotel Information The AAHE has reserved a block of rooms at the adjacent Fairfield Inn & Suites Little Rock/Benton, I-30, Benton, AR Please call to reserve your sleeping room and mention Ark Engineers to receive the reduced rate of $97.00 plus tax. Welcome Reception: Thursday, May 5 Everyone is invited to attend the Welcome Reception sponsored by Powers of Arkansas. This event will be at the Benton Event Center s Outdoor Plaza, 5:30 p.m. - 7:30 p.m. You must register for this event, see page 4. Shipping and Storage Shipments should be sent to Attn: Nikki Chumley, Benton Event Center, I-30, Benton, AR Nikki requests that you her at to let her know that you are sending materials for the AAHE Trade Show. Exhibitor Agenda: Friday, May 6 7:00 a.m. - 7:45 a.m. Breakfast 7:00 a.m. - 10:30 a.m. Registration and Booth Set-up 7:45 a.m. - 8:15 a.m. Welcome and Officer Installation 8:15 a.m. - 4:00 p.m. Annual Meeting Educational Sessions 11:30 a.m. - 1:00 p.m. Trade Show and Lunch 1:00 p.m. - 3:00 p.m. Exhibitor Booth Teardown As an AAHE Annual Meeting Exhibitor, your company is permitted two (2) vendor representatives per booth and will receive: Two (2) complimentary AAHE annual meeting registrations to attend the educational sessions and events. You must register for the events; see page 4. One (1) 6 ft. skirted table and 2 chairs. Two (2) complimentary lunches. You must register to receive the lunch vouchers; see page 4. Attendee Roster (provided on-site). Liability and Security Each exhibitor must make provisions for the safeguarding of his/her goods, materials, equipment and display at all times. General overall security will be provided by the AAHE for the convention period. The AAHE will not be responsible for the loss of any exhibit material by or for any cause. Assignment of Space Booth spaces will be assigned according to the following criteria: number of spaces purchased and dispersion of similar exhibits. The final assignment of all booths is at the sole discretion of the AAHE. Booth Construction and Arrangement All booths will consist of a tabletop display on a 6 ft. skirted table. If an exhibitor desires to deviate from the standard booth space requirements, permission must be obtained from Anna Sroczynski, AAHE Liaison. Electricity (110 volt) will be available; however, you must provide your own power strip and extension cord. Booth Rental Booth space will be available at the rental rate of $ for AAHE members and $ for non-members. Questions For questions, please contact Anna Sroczynski at or (501) The booth rental fee (in full) must accompany the return of the signed AAHE Exhibit Booth Registration Form and Contract by April 22, Booth assignments will not be guar anteed until full payment is received. No exceptions. 2

3 Sponsor Opportunities AAHE 51st Annual Meeting and Trade Show, May 6, 2016 Company Name Contact Name Title Phone Mailing Address City, State & Zip This sponsorship agreement guarantees your company s verbal and printed exposure at the AAHE Annual Meeting, including display signs. All sponsorship registrations must be received by April 22, Corporate Sponsor Levels (Please indicate level) r Platinum r Gold r Silver Sponsor Benefits $3, r Complimentary Booths** $2, r Complimentary Booth* $1, r Complimentary Booth* Important note: You MUST check this box and complete the enclosed Exhibit Booth Registration and Contract (page 4) to receive a complimentary booth in the AAHE Trade Show. Payment Method Check enclosed (payable to Arkansas Association for Healthcare Engineering) Visa MasterCard (no AmEx or Discover) I accept the merchant processing fees that will be applied to this charge. Recognition during sponsored sessions Signage indicating level of sponsorship On-site listing of Annual Meeting attendees and AAHE s membership roster Additional Benefits Platinum Sponsor 2 Booths in Trade Show** ($1, value) 4 Complimentary Registration Fees and Tickets to Annual Meeting Events ($ value) Gold Sponsor Booth in Trade Show* ($ value) 2 Complimentary Registration Fees and Tickets to Annual Meeting Events ($ value) Card Number: / / / Name on Card: Expiration Date: Phone #: Silver Sponsor Booth in Trade Show* ($ value) Signature: Credit Card Billing Address: Please return form and entire payment by April 22, 2016 to: Arkansas Association for Healthcare Engineering (AAHE), 419 Natural Resources Drive, Little Rock, AR

4 EXHIBITOR REGISTRATION AND CONTRACT AAHE Trade Show May 6, 2016 Deadline for booth space and payment is April 22, 2016 FOR AAHE USE ONLY: imis ID Base Rental Fee $ Member ID Balance Due $ Booth Space and Fees (please list number of booths requested) Member Booth: $500 (if paying by cr edit car d pr ocessing fees will be added; see below to accept these ter ms) Non Member Booth: $600 (if paying by credit car d pr ocessing fees will be added; see below to accept these ter ms) Company Name AAHE Member s Name Address City State Zip Phone Fax Persons Attending A total of two (2) representatives are permitted per booth at no extra charge (exception for Platinum sponsors may have four [4] representatives).* For platinum sponsors, please list additional representatives on a separate page. 1. Representative Name Please check functions attending Thursday: Welcome Reception Friday: Clinical Sessions or Facility/Safety Sessions Breakfast Lunch 2. Representative Name Please check functions attending Thursday: Welcome Reception Friday: Clinical Sessions or Facility/Safety Sessions Breakfast Lunch I understand the responsibilities of being an exhibitor/sponsor as set forth by the AAHE outlined on page 2. SIGNATURE DATE Payment Method Check enclosed (payable to Arkansas Association for Healthcare Engineering or AAHE) Credit Card Visa MasterCard (AmEx or Discover will not be accepted) I accept the merchant processing fees that will be applied to this charge. Card Number: / / / Exp. Phone: Name on Card: Signature: Credit Card Billing Address: Instructions Please return the booth application and contract by mail to Arkansas Association for Healthcare Engineering, 419 Natural Resources Drive, Little Rock, Arkansas or by fax to Refunds and Cancellations If written notice of booth space cancellation is received by the AAHE prior to April 22, 2016 a full refund less a $ administrative fee will be made. No refunds will be made if space is cancelled on or after April 22, ed registrations are not accepted. 4

5 The AAHE expresses its appreciation to the Trade Show Sponsors and Exhibitors for a successful 2015 Annual Meeting! Air Filter Systems, Inc. Airetech Corporation Airgas USA, LLC ASHE - American Society for Healthcare Engineering ArCom Systems Arkansas Association of Energy Engineers Arkansas Filter, Inc. Autoflame USA Blue Frog Plumbing and Drain Carrier Commercial Service CDI Contractors, LLC CenterPoint Energy Chem-Aqua, Inc. Chenal Restoration DKI Clark Contractors, LLC Cummins, Inc. Delta Equipment & Supply Company Dunk Fire & Security East-Harding, Inc. Follett Corporation Garratt Callahan Company Generated Energy Solutions, LLC Harco Constructors Harness Roofing, Inc. 5 Harrison Energy Partners Heartland Medical Sales and Services Industrial Heater Johnson Controls, Inc. Kirberg Company Life Safety Services, LLC Linde Gas Metro Disaster Specialists MTS Contracting, Inc. Nabholz Construction Corporation Nalco, an EcoLab Company Otis Elevator Company Powers of Arkansas Quintech, Inc. Reliable Fire Protection, LLC RP Power, LLC SimplexGrinnell Southeastern Biomedical Associates, Inc. Swisslog Healthcare Solutions ThyssenKrupp Elevator Americas TME, LLC Triple-S Alarm Co., Inc. Viridian Weiland Healthcare Woodbury Technical Services Event Sponsors listed in red

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