Candidate Information Pack. Corporate Services Several Positions General Recruitment Round

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1 Australian High Cmmissin Prt Mresby Candidate Infrmatin Pack Crprate Services Several Psitins General Recruitment Rund Clsing Date: Friday 12 June 2015 This pack will help yu t make an infrmed decisin n whether t apply fr the psitins. It prvides infrmatin n the wrk f the Australian High Cmmissin, the type f wrk that the successful candidate will be expected t undertake, hw t apply and the recruitment prcess. This is a general recruitment rund. The Australian High Cmmissin, Prt Mresby, is seeking t strengthen its pl f dynamic and experienced prfessinals fr current and future psitins in the Crprate Services Sectin. Nt all these psitins are currently vacant. If yu are fund suitable fr a rle within the Australian High Cmmissin, yu will be placed n a merit list. Fllwing the recruitment and selectin prcesses there will be a separate prcess t place suitable candidates in the right rles. Sme vacancies will be filled immediately and thers will be filled ver a 12 mnth perid. The Australian High Cmmissin prmtes a wrkplace free frm discriminatin and harassment and is a smke and buai free envirnment. All recruitment is based slely n merit.

2 Title Classificatin Reprts t Lcatin Salary Crprate Services Varius Psitins Lcally Engaged 2-4 (LE2-4) Varius Prt Mresby LE2 cmmencing salary: PGK26,028; LE3 cmmencing salary: PGK37,225; LE4 cmmencing salary: PGK54,731. Abut the Australian High Cmmissin in Prt Mresby The Australian High Cmmissin (AHC) represents the Australian Gvernment by advancing the interests f Australia and Australians in Papua New Guinea (PNG). Our primary natinal interest is in a strng bilateral relatinship underpinned by a peaceful, secure and prsperus PNG and Pacific Regin. The High Cmmissin is als respnsible fr apprising Canberra abut develpments in areas such as dmestic plitics, immigratin, ecnmics, trade and investment, culture, defence and develpment cperatin, with a view t infrming Australia s freign plicy. The Australian High Cmmissin prmtes a psitive image f Australia, enhancing peple-t-peple links, and delivering cnsular assistance t Australians in need. Abut the Crprate Services Sectin The rle f the Crprate Services Sectin is t prvide systems, services and advice t supprt the ther activities f the Australia High Cmmissin in PNG. It undertakes the fllwing functins: Finance, Travel, Transprt, Human Resurces, Prperty Infrmatin Technlgy, Prtcl, Cnsular, Transprt, Receptinist and Recrds Management. Abut the Crprate Services rles (LE2-4) Wrk at the Lcally Engaged (LE) levels 2-4 psitins are perfrmed under direct and/r general directin f managers. It is expected that individuals will cntribute t the establishment and attainment f team gals and be accuntable fr the accurate cmpletin f wrk. Within the framewrk f general guidance emplyees at this level shuld use initiative in the undertaking their duties. Emplyees are expected t demnstrate an understanding f their rle within the Australian High Cmmissin s peratins in PNG. Emplyees at the LE 2-4 psitins will prvide administrative supprt t the Australian High Cmmissin s crprate functins. This may include prviding technical supprt in mnitring and maintaining the AHC IT systems, prviding peratinal supprt t the prperty prtfli r establishing and managing infrmatin databases fr AHC recrds and files. The key respnsibilities include but are nt limited t: The respnsibilities f individual psitins will vary but will be drawn frm the fllwing list: Prvide administrative supprt t the delivery f crprate services. This may invlve the preparatin f rutine papers and crrespndence, assisting with preparatin f material fr meetings and assisting with the prvisin f financial management reprts

3 Liaise with internal and external clients/stakehlders n a range f administrative matters Liaise with and educate the AHC staff in crprate services prcesses and prmte cmpliance with plicies and guidelines Prvide administrative and clerical supprt t wrk area and senir emplyees Arrange payment f accunts and the preparatin f financial estimates, maintaining financial recrds and mnitring expenditure Maintain accurate and up-t-date activity data n AHC systems Respnding t internal and/ r external infrmatin enquiries Participate in and cntribute t the develpment, frmulatin and review f crprate pst specific plicies, prgrams and initiatives Use f databases and maintenance f electrnic data n EDRMS Perfrm mnthly/ weekly and ad hc reprts as required Other duties as directed Skills and Qualificatins The skills and qualificatins required fr individual psitins will als vary. The AHC is lking fr peple with the fllwing skills: Apprpriate educatinal r technical qualificatins Demnstrated crprate administratin and management capability including planning, teamwrk, infrmatin technlgy, finance, human resurces, recrds management r prperty management The ability t supprt the attainment f wrk area gals including key perfrmance utcmes, strategic thinking, evaluatin, analysis and innvatin Strng cmmunicatin (bth written and ral) and interpersnal skills Readiness t accept respnsibility Well-develped rganisatin skills and attentin t detail and accuracy Prficiency in PC applicatins including Outlk, Wrd, Excel and PwerPint Eligibility/Other Requirements The successful candidate is required t btain a satisfactry plice check, medical check and maybe required t travel n ccasins. A current driver s license is required t drive a wrk vehicle. Page 3 f 6 June 2015

4 Selectin Criteria The fllwing criteria will be used t assess an applicant s suitability fr a psitin. When cnsidering yur applicatin, the Selectin panel will seek evidence f perfrmance against each f the criteria. When cmpleting the Jb Applicatin Frm and yur Resume, please draw n real examples frm yur previus r current wrk experience, vlunteer wrk and/r study which demnstrate yur abilities against these criteria: 1. Cmmunicates effectively with clients and staff at all levels 2. Demnstrated ability t wrk with minimal supervisin as part f a team 3. Exemplifies persnal drive and integrity 4. An appreciatin fr wrkplace diversity 5. Demnstrated cmputer skills in a range f Micrsft sftware including MS Wrd, Excel and Outlk 6. Specific specialist/ prfessinal knwledge, skills and experience Page 4 f 6 June 2015

5 Crprate Services psitins (LE2-4) Candidates shuld use this infrmatin as a guide t indicate their preferred area f wrk t the Selectin Panel in the Jb Applicatin Frm. Learning and Develpment/ HR Officer (LE3) PNGJOBSEEK #9402 Administrative supprt t the management and develpment f staffing resurces, payrll, recruitment, and learning and develpment. Driver/ Office Assistant (LE2) PNGJOBSEEK #9403 Prvide safe, reliable and timely transprt fr AHC staff and visitrs including deliveries and cllectins and perfrm rutine administrative activities Receptinist/ Office Assistant (LE2) PNGJOBSEEK #9404 Manage the Australian High Cmmissin s receptin area and assist with administrative duties Prperty Officer (LE3) PNGJOBSEEK #9405 Administrative supprt t the management f ffice and residential prperties Infrmatin Technlgy Officer (LE4) PNGJOBSEEK #9406 Administrative supprt t the management and develpment f infrmatin technlgy and applicatins Finance Officer (LE4) PNGJOBSEEK #9407 Administrative supprt fr the maintenance f effective financial peratins, including prcessing f payments and receipts and the cmpletin f jurnals Travel Officer (LE3) PNGJOBSEEK #9408 Administrative supprt t the travel peratins ensuring accurate advice is prvided n travel related plicies and guidelines Recrds Management Officer (LE3) PNGJOBSEEK #9409 Administrative supprt fr the prvisin f effective infrmatin management services Prtcl Officer (LE3) PNGJOBSEEK #9410 Administrative supprt t the ffice f the Cnsul General and n matters relating t diplmatic prtcl and services Cnsular and Passprt Officer (LE3) PNGJOBSEEK #9411 Administrative supprt t passprt service fr the Australian High Cmmissin and assist in managing the cnsular caselad Executive Assistant (LE3) PNGJOBSEEK #9412 Manage the ffice f Senir Executive t ensure its efficient peratin. Duties will include, but are nt limited t, crdinating and scheduling meetings, liaising with key stakehlders and arranging travel. Page 5 f 6 June 2015

6 Hw t Apply Applicatins shuld be submitted at Refer t the PNGJOBSEEK # fr the psitin yu wish t apply fr t btain a: 1. Jb Applicatin Frm The Jb Applicatin Frm must be cmpleted and submitted n PNGJOBSEEK with yur resume when applying fr these rles. Nte: Only shrt listed applicants will be cntacted fr an interview. If we d nt make cntact with yu then cnsider yur applicatin unsuccessful. The Australian High Cmmissin prmtes a wrkplace free frm discriminatin and harassment and is a smke and buai free envirnment. All recruitment is based slely n merit. Page 6 f 6 June 2015

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