Procurement & Supply Chain Team. Purpose of the Role

Transcription

1 Role: Responsible To: Responsible For: Location: Procurement & Supply Chain Manager Assistant Director of Finance Procurement & Supply Chain Team Liverpool Purpose of the Role Oversee the group s procurement and supply chain activity of; works, goods and services with a focus on the following: Compliance, Value for Money, Sustainability, Sourcing, Contract Management and Commercial Awareness. Develop strategy, policy and procedures for the procurement and supply chain ; works, goods and services for the group s and ensure these are adhered to by all staff involved in any procurement processes and provide training and guidance to all staff. Specific Responsibilities & Accountabilities 1. Ensure that the group complies with all relevant procurement legislation. 2. Responsible for ensuring that the group s procurement and supply chain Strategy, procedures and action plans are fit for purpose, embedded, auditable and monitored, ensuring best practice is adopted in respect of the organisation s overall procurement activities. Communicating and linking the outcomes of these functions to the development and delivery of the group s Corporate Strategy. 3. Manage and develop cross cutting procurement groups to provide forums for best practice and special projects to take place. 4. Manage the selection of appropriate suppliers and contractors and promote good procurement practice with due regard to sustainability and social value. 5. Participate in the negotiation of contract terms on a range of central contracts and monitor performance against these contracts. 6. Coordinate the purchasing activities and purchasing potential for the group s from its Procurement for Housing membership.

2 7. Consider and evaluate all models of collaborative procurement for achieving greater efficiency, including shared services in groups and consortia. 8. Demonstrate support for innovation and change needed to improve organisational effectiveness. 9. Facilitate the implementation and acceptance of change within the workplace. 10. Utilise e-procurement tools and other data based tools in order to enhance service delivery. 11. Drive and support the delivery of value for money services, providing cost-effective, efficient, quality services to meet existing and potential customers needs. 12. To compile, review and implement; Procurement guidance, procedures and toolkits to ensure that they add value to t the group s wider procurement aims and objectives and support effective procurement. ncluding provision and co-ordination of procurement training. 13. To contribute to the development of corporate and operational plans which maximise the achievement of Social Value and ensure that this is embedded in the procurement processes and culture. This includes taking a lead role in production, assessment and cascading of the annual service based VFM Assessments, supply chain scrutiny/assessment and contributing and assisting in achieving the group s continuous improvement agenda and social, economic and environmental outcomes recording and monitoring. 14. To interrogate and analyse the group s procurement spend and future forecasts, identifying cost and service efficiency savings through procurement profiling, planning and challenging business needs To manage all staffing issues within the responsibility of the post holder, ensuring staff are appropriately led, motivated and developed to allow them to carry out their work effectively. 16. To lead on procurement related projects as required. 17. To provide procurement advice and support to Boards, EMT and Budget / Business Managers including the provision of comprehensive cost management, statistical and graphical information for use for reporting internally or externally to the group. 18. Provide management information with regard to procurement to enable analysis of spend and control of expenditure. 19. To carry out such other duties and responsibilities as are consistent with the concept of the role.

3 Corporate Responsibilities 1. Have knowledge of the group s vision and promote the values of the organisation at all times. 2. To maintain a comprehensive knowledge of the group s departments, services, policies and procedures in relation to the role & be responsible for maintaining effective working relationships with internal services, external agencies and organisations. 3. Comply at all times with all the group policies and relevant legislation including Data Protection, Equality & Diversity, Health & Safety and financial regulations whiles ensuring compliance by all team members. 4. To understand the key business priorities and performance indicators throughout the group s 5. Responsible for managing devolved budgets within the Delegation Framework, to ensure allocated resources meet the need of service users. 6. Support the delivery of value for money services, providing cost-effective, efficient, quality services to meet existing and potential customers needs. 7. Responsible for the management of risk within the group s Risk Framework to assist the group to achieve its corporate objectives. 8. Responsible for the delivery of value for money services, providing cost-effective, efficient, quality services to meet existing and potential customers need. 9. Ensure that employees are aware and understand the group s Risk Framework and operate within the framework at all times. 10. To contribute to the achievement of equality and diversity excellence ensuring the group develops and promotes positive practices in all its activities. People Management 1. To provide support and assistance to colleagues within the team through training, coaching and adopting good team ethics. 2. Maintain effective employee relations. 3. Display high degrees of self-motivation, commitment and time management. 4. Undertake communication process in line with service requirements. 5. Provide leadership to initiate drive and cultural change to deliver customer focused services, working within the spirit of the consideration and leadership contracts. 6. Effectively manage all people issues in line with all the group s human resources strategies, policies, procedures and guidance. 7. Effectively manage a diverse range of employees to benefit all parties and enhance the group s customer service delivery.

4 Continuous mprovement 1. Contribute to the development of the Service business planning process to ensure the vision and outcomes of the group are delivered effectively. 2. Ensure continuous self development that meets the customer and the group s needs, vision and values. 3. mplement effective performance management systems to meet corporate and service area requirements, to achieve continuous service improvement and the development of a performance management culture. 4. Continually review processes for the service through effective consultation and partnership arrangements to achieve user expectations. 5. Evaluate and improve performance by developing measures and criteria, carrying out evaluations and finding the reasons for success or failure and supporting continuous improvement in service delivery. Signature of post holder: Date: Signature of manager: Date:

5 Role: Responsible To: Responsible For: Location: Procurement & Supply Chain Manager Assistant Director of Finance Procurement Team Liverpool Essential Desirable Method of Assessment (see list below) Education and Qualifications Graduate Calibre and / or qualified by experience. CQ Post-graduate professional qualifications (CPS) CQ Experience, Skills & Knowledge Experience and understanding of modern methods of procurement (including OJEU processes and partnering), the role and application of contract standing orders, auditing processes for contracts and contract management Proven track record in developing, reviewing and implementing procurement strategies, policies and AF/ associated procedures. Procurement experience at a senior level with a Registered Provider or large complex organisation. AF/ Experience and knowledge of e procurement techniques, including: esourcing envoicng Spend Analysis Supplier Data Management Evidence of providing and implementing excellent customer service. A strong business and finance administration knowledge AF/

6 Experienced in rectifying problems and offering innovative solutions Evidenced ability to lead, manage and motivate colleagues Ability to work collaboratively and to influence other teams within the group at senior levels Analytical skills to investigate and collate and array of data to enable informed decisions to be made Extensive knowledge of all relevant statutory and regulatory procedures. Excellent communication, presentation, negotiation and influencing skills with external and internal stakeholders. Competencies Able to ensure staff deliver high quality customer service with tact and diplomacy and can take responsibility for customer satisfaction and customer participation. Able to build a culture of structured effective communication by setting an open, consistent and constructive style, whilst able to successfully influence a broad spectrum of people using credible arguments and supportive facts Able to build a culture of strong commercial awareness and continuously strive for cost effectiveness whilst delivering strategic objectives Able to provide example and direction for collaborative team working and resolve any conflict within the team Will actively seek need for change, take responsibility for developing solutions, and encourage input from others to develop service improvements. AF/ AF/ Key AF Application Form nterview (may include presentation or occupational test where appropriate) CQ Certificate of Qualification R References