PROJECT MANAGER. Grade: Salary:

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1 PROJECT MANAGER Grade: Salary: Career Grade F/G* *see career grade structure 24,427 to 33,771 per annum Status: 12 months fixed term contract with potential for a further 12 months extension subject to on-going funding. A decision regarding the further extension to contract will be made by January Hours: 37 hours per week CLOSING DATE: 12 noon Wednesday 12 September 2012 INTERVIEWS HELD ON: w/c 17 September 2012

2 job description and person specification Job Title: PROJECT MANAGER Name: Reports To: Department/Location: Principal Project Manager Projects/ Strategy Directorate Date: August 2012 Job Purpose: Successfully deliver small and medium sized projects within the South Yorkshire Passenger Transport Executive's (SYPTE) capital programme from inception to completion, and actively contribute to the successful delivery of larger scale projects undertaken within the Projects Team. Organisational Chart: Principal Project Manager Project Manager

3 Dimensions: Context: Responsible for the delivery of small/ medium sized projects within SYPTE s capital programme, typically, projects will range from 0 to 3m in value and will generally consist of a single partner and/or funding source. In addition the postholder will be expected to assist the Principal Project Manager in the delivery of large/complex projects, typically, projects will range from 5m to 25m in value and are likely to consist of multiple partners and/or funding sources. Typically, the postholder will be responsible for approximately 8 projects at any one time. Departmental Budget: In 2011/12 the Capital Programme is forecast to be 10M General Responsibilities: SYPTE s aim is to provide the best Public Transport system possible. The objective is the pursuit of excellence in meeting the needs of all potential passengers. SYPTE is fully committed to the active promotion of equal opportunities in its capacity as an employer. It is the individual responsibility of every member of staff to seek to ensure the practical application of this policy. Under the Health and Safety at Work Act, all employees are required both to take care of their own health and safety and that of other employees and to co-operate with their employers in complying with their statutory duties. SYPTE and its Managers are fully committed to the training and development of staff. Responsibilities/Key Accountabilities: 1. Manage small/medium sized projects to deliver their agreed targets, securing and appointing the Project Team (potentially through an open tendering process), delivering the economic and financial evaluation and complying with all relevant legislation and other statutory processes. 2. Assist in the delivery of large/complex projects and clusters of small/medium projects, under the direct control of the Principal Project Manager in order to ensure the effective on-going delivery of SYPTE s wider Capital Programme.

4 3. Manage and monitor the outputs of Project Teams, in relation to all directly controlled projects, ensuring agreed responsibilities delegated to Project Team members are continuously achieved to time, budget and required standards. 4. Undertake and manage appropriate consultation processes in relation to all directly controlled projects, ensuring effective and timely consultation throughout the life-cycle of each individual project. 5. Assist in negotiations with external bodies (private and public) to form partnerships, commercial deals, funding arrangements and/or legal agreements necessary to deliver projects. 6. Assist the co-ordination, monitoring, reporting and control of the wider capital programme in order to ensure delivery of the annual programme and Local Transport Plan targets. 7. Undertake any other duties commensurate with the post as directed by the Principal Project Manager. Planning and Organisation: The Project Manager will be responsible for a varying number of small/ medium sized projects and assisting others within the team in relation to larger and more complex projects. The majority of the workload consists of projects delegated by the Principal Project Manager and opportunities generated from the Project Manager's own activities. Deadlines vary from ad hoc to urgent items (timescales measured in hours) to the planning of projects up to 5 years in advance. Within the projects the Project Manager is fully responsible for the management of his/her workload and the Project Teams reporting to them. Produce and maintain reports for the Project Manager s own projects and assist with larger project reporting to inform internal and external partners of the team and carry out this activity on both a routine and ad hoc basis. Assist in the analysis and act on new and changing requirements, including new funding opportunities and legislation. Arrange, organise and attend internal and external meetings as necessary both during and outside normal office hours. Contribute to team working within the Development Team and liaise with others to improve cross-functional efficiency.

5 Decision Making and Use of Judgement: The Project Manager uses information from Senior Managers /Project Teams/Finance Department/Internal and External bodies to prioritise work within programmes and to ensure that projects deliver their agreed targets. The main contributors to the Project Manager's decisions will be the Project Teams he/she leads and will seek guidance where competing demands are in conflict. Further guidance is sought from the Principal Projects Managers when required. The Project Manager is directly responsibility for most of the decisions made regarding the projects. Guidelines exist with regards to Standing Orders, procurement regulations and Health & Safety Legislation. A Development Manual is also available to assist the decision making process, the Project Manager will assist in the development of the Manual. Actively participate in Department and Team decision making through membership of informal and formal groups, committees and project teams. Essential Internal and External Relationships: Ensure that the projects are delivered to target by: i) Developing and maintaining relationships with Operators/Specific Districts/Funding Bodies. ii) iii) iv) Managing Project and Professional Teams and contractors. Maintaining the relationship with all internal clients and Departments. Being able to deal with the General Public when required. Knowledge, Skills, Behaviours and Experience Required: Knowledge: Educated to A-level standard in a relevant subject or equivalent (including GSCE English & Maths (A to C) or equivalent) - Essential Professionally qualified or equivalent - Essential Professional sector knowledge Uses theories and models to develop solutions

6 Civil, Highways or Transportation Engineering or Technology or Project Management based degree or equivalent Desirable Understand SYPTE s transport policies and wider Government s Transport plans - Desirable Good knowledge of relevant legislation, guidance and its application Desirable Skills: All requirements are essential unless stated Administration skills Prioritises and co-ordinates activities Analytical and numeric skills Interprets data to reach conclusions Computer literacy skills Uses computer technology to support performance Financial and commercial awareness Understands the financial implications of actions taken Literacy skills Builds and understands the story/rationale within documents Project management skills Understands the dependencies within a project Communication and Presentation skills People management skills* see career grade structure Desirable Behavioural Competencies: All requirements are essential unless stated and will be assessed at interview: Living our Values: Customer & Stakeholder Driven Works to exceed expectations Team Working Encourages and supports others Integrity & Respect Models and promotes organisational values Achieving & Challenging Seeks to exceed and deliver more Delivering With & Through Others: Building & Managing Relationships Develops key relationships Influencing & Persuasion Influences directly and indirectly

7 Flexible & Adaptable Applies procedures flexibly Delivering Our Objectives: Embracing Change Creates a sense of urgency around change Developing Self & Others Encourages the development of others Research with External Focus Commissions/carries out research Determining Our Agenda: Initiative Reacts rapidly Strategic Focus & Critical Reflection Takes time to analyse and reviews solutions Decision Making Identifies options and proposals Experience: Previous proven experience of assisting in the managing of transportation projects and people - Essential POST HOLDER: Agreed by: Date: LINE MANAGER: Agreed by: Date: ACCEPTED AND REGISTERED IN HUMAN RESOURCES: Agreed by: Date:

8 SPINAL POINTS GRADE STRUCTURE (See also Job Description) Minimum level experience - Previous experience of assisting/involvement in capital projects Qualifications - As Job Description Skills - People Management Skills Desirable The Project Manager at this level will be responsible for managing internal and stand-alone projects. You will be responsible for liaising and problem solving between architects and engineers whilst managing/appointing Project Teams of 4-7. Generally project and team briefs will be straight forward and decisions made will be largely based on standard practice and agreed protocol. SPINAL POINTS Experience - Substantive experience of "assisting" in large capital projects or leading simple capital projects Qualifications - As Job Description Skills - People Management Skills - Essential The Project Manager at this level will be responsible for managing medium sized capital projects. These projects will normally involve contact/consultation with the Highway Authority/Planners and other third parties. You will be responsible for liaising and problem solving between architects, engineers and quantity surveyors whilst managing/appointing project teams of The Project Manager at this level will have a greater responsibility for the decision making process and will therefore be required to have a higher level understanding of the technical and capital project issues. Under the direction of the Principal Project Manager and/or Senior Project Manager, the Project Manager will also be responsible for undertaking negotiations with external bodies in relation to funding, legal agreements and fees/work contracts.

9 SOUTH YORKSHIRE PASSENGER TRANSPORT EXECUTIVE EMPLOYEE SPECIFICATION POST TITLE: PROJECT MANAGER DEPARTMENT: PROJECTS / STRATEGY DIRECTORATE Knowledge: Essential Desirable How Identified Educated to A-level standard in a relevant subject or equivalent (including GSCE English & Maths (A to C) or equivalent) Professionally qualified or equivalent Professional sector knowledge Uses theories and models to develop solutions Civil, Highways or Transportation Engineering or Technology or Project Management based degree or equivalent

10 Essential Desirable How Identified Understand SYPTE s transport policies and wider Government s Transport plans Good knowledge of relevant legislation, guidance and its application Experience: Previous proven experience of assisting in the managing transportation projects and people Previous substantial experience of assisting in the managing transportation projects and people / Interview Skills: Administration skills Prioritises and co-ordinates activities Analytical and numeric skills Interprets data to reach conclusions Computer literacy skills Uses computer technology to support performance Financial and commercial awareness Understands the financial implications of actions taken

11 Essential Desirable How Identified Literacy skills Builds and understands the story/rationale within documents Project management skills Understands the dependencies within a project / Interview / Presentation Communication and Presentation skills Presentation People Management skills* See career grade structure / Interview *Knowledge/Skills/Experience are aligned to the organisations Competency Framework

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