2015 NZ Funeral Services Trade Show

Transcription

1 2015 NZ Funeral Services Trade Show 8 September 2015, Rendezvous Hotel Auckland Exhibitor Prospectus

2 An invitation to exhibit The Funeral Directors Association of New Zealand (FDANZ) is excited to be hosting the inaugural NZ Funeral Services Trade Show at the Rendezvous Hotel Auckland on September 8th The trade show is the perfect meeting point for all professionals within the industry. The key players of the funeral industry will be in attendance - we invite you to take up the opportunity to showcase your brand, products and services during what is a bonanza week for the industry. The event is designed to have a dynamic atmosphere with exciting and informative displays to engage those within the industry. Attendees to the tradeshow will include representatives from funeral homes, cemeteries, cremator operators, funeral directors, embalmers, celebrants and other users of funeral services from throughout New Zealand. The whole industry is invited. We are expecting a significant number of attendees as the trade show coincides with two key industry meetings; the NZ Embalmers Association national six monthly meeting, and the FDANZ national six monthly meeting and professional development programme. We believe your participation in the trade show will not only be a great investment for your company, but will also provide you with valuable networking opportunities. If you would like to be involved in this opportunity, please return your signed Exhibitor Agreement by to info@fdanz.org.nz. If you need additional information or would like to discuss additional sponsorship opportunities, please contact Kat Chandler on : or on info@fdanz.org.nz I look forward to seeing you in September. Gavin Murphy FDANZ President

3 Exhibitor opportunity 10am-4pm, 8th Sept Exhibitor packages: Small stand (1.2m x 3m) FDANZ Member: $400 +gst Non-FDANZ Member: $500 +gst Medium stand (2.4m x 3m) FDANZ Member: $600 +gst Non-FDANZ Member: $800 +gst Large stand (2.4m x 6m) FDANZ Member: $1200 +gst Non-FDANZ Member: $1500 +gst 2015 Exhibitor package includes: - Booth, including display panels on three sides - Two chairs and a wastebasket - Exhibitor name badges - Packed lunch In addition to this, the following can be purchased: Trestle table Tablecloths Lighting Power access Exhibit name sign NOTE: Priority will be given to FDANZ business partners until the Friday 29th May All booths will be assigned on a first-come, first-served basis upon receipt of payment in full after this period. Sponsorship opportunities: Convention Keynote Speaker $2,500 +gst Trade Show Tote Bags $2,000 +gst Sponsorship of the tradeshow tote bags given to all attendees at the trade show Company logo printed along with FDANZ logo on all bags 1 complimentary promotional item to go in all convention bags NOTE: Sponsorships will be assigned based on the date registration is received with payment in full. All sponsorships will be reserved on a first-come, first served basis. For more information on sponsorship opportunities, please contact Katrina Shanks on

4 Onsite details Additional details for exhibitors: Additional booth furnishings and equipment may be ordered by the exhibitor at their own expense through the contracted trade show decorator. An exhibitor kit with order forms, deadlines and additional information will be ed to each confirmed exhibitor. All shipping and any other additional expenses will be at the expense of the exhibitor. Exhibit security: Only authorized personnel will have access to the exhibit area during non-show hours. The hotel management and FDANZ will take all reasonable precautions to avoid the loss of exhibitor s property by theft or fire, but under no circumstances shall the hotel management or FDANZ be responsible for such losses. It is recommended that exhibitors cover their property with suitable insurance. Children are allowed in the exhibit areas. Please take the necessary precautions for their safety as well as for your display.

5 Terms of Exhibitor Agreement AGREEMENT: The following terms shall become binding upon acceptance of this agreement between the applicant and his/ her employees and the Funeral Directors Association of New Zealand (FDANZ), the meeting and exhibits host. BOOTH ASSIGNMENT: Exhibit space will be assigned based on the date contract is received with payment in full. In the case of multiple contracts received on the same date, priority will be given to those exhibitors who are also sponsors and to those who have previously exhibited with the FDANZ. SPONSORSHIPS: Sponsorships will be assigned based on the date contract is received with payment in full. All sponsorships must be paid in full to receive benefits described in sponsorship details. All sponsorships will be reserved on a first-come, first served basis. PUBLIC POLICY: Exhibitors are charged with knowledge of all ordinances and regulations pertaining to taxes, health prevention, customs and public safety while participating in this event. Compliance with such laws is mandatory for exhibitors and the responsibility of the exhibitor. DISMANTLING: No part of an exhibit shall be removed during show hours. Exhibits must be kept intact until 4.00 p.m. on Tuesday 8th September, All exhibits must be dismantled and removed by 11:30 p.m. on Tuesday, 8th September, 2015; otherwise FDANZ reserves the right to remove the exhibit at the exhibitor s expense. EXHIBIT DIMENSIONS: All exhibitors must stay within the dimensions of the allocated exhibit space. All walkways must be kept clear at all times. USE OF EXHIBIT SPACE: Exhibitors shall reflect their company s highest standards of professionalism while maintaining exhibit space during exhibit show hours. No exhibitor shall assign, sublet or share exhibit space. LITERATURE DISTRIBUTION: All literature must be distributed within the booth space assigned. No materials may be placed on tables or chairs, attached to meeting space walls or ceilings, or left in public places or distributed in aisles, lounge areas or other exhibitor booths. Items found in these places will be disposed of without question. DAMAGE TO PROPERTY: Exhibitors are liable for any damage caused to building, floors, walls, columns, or to standard exhibit equipment or to other exhibitor s property. CANCELLATION: No cancellation shall be acknowledged unless received in writing by the FDANZ service centre. Should an exhibitor wish to cancel 30 days before the trade show booth set-up date (7/08/15) a 50% refund will be given by FDANZ. Should a sponsor wish to cancel after receipt of signed agreement, a 50% refund will be given by FDANZ. No refunds will be given for cancellations requested after 7th August, FIRE AND SAFETY REGULATIONS: All local regulations will be strictly enforced and the exhibitor assumes all responsibility for compliance with such regulations. Fire hose cabinets and fire exits must be left accessible and in full view at all times. All disposable materials and decorations must be flameproof and are subject to inspections. LIABILITY AND INSURANCE: The exhibit area will be secured at the close of the pack in day for the protection of the exhibits. Only authorized personnel will have access to the exhibit area during non-show hours. The hotel management and FDANZ will take all reasonable precautions to avoid the loss of exhibitor s property by theft or fire, but under no circumstances shall the hotel management or FDANZ be responsible for such losses. It is recommended that exhibitors cover their property with suitable insurance. Children are allowed in the exhibit areas. Please take the necessary precautions for their safety as well as for your display. ELIGIBLE EXHIBITS: FDANZ reserves the right to determine the eligibility of any company or product(s) for inclusion in the convention and/or trade show. FDANZ reserves the right to reject, evict or prohibit any exhibit in whole or in part, or any exhibitor, or his representatives, with or without giving cause. NOISY AND OBNOXIOUS EQUIPMENT: Exhibitors are not allowed to disrupt the booths around them and all noise must be contained within the exhibit booth areas.

6 Hotel Information The Rendezvous Hotel 71 Mayoral Drive Cnr Vincent Street Auckland Situated in the very heart of cosmopolitan Auckland with some of the city s finest dining, shopping and entertainment venues at your doorstep. The hotel is linked via an underground tunnel to the Auckland Convention Centre at THE EDGE, which comprises four of Auckland s landmark venues: Aotea Centre, The Civic, Auckland Town Hall and Aotea Square.

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8 Funeral Directors Association of New Zealand (Inc) P O Box , The Terrace, Wellington 6143 Phone: