North eastern Ontario Recreation Association Educational Forum and Trade Show

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1 North eastern Ontario Recreation Association Educational Forum and Trade Show September Celebrating Active Living and Northern Lifestyles

2 Company logo and link on the NeORA website Full Page advertisement in the Educational Forum brochure Product material displayed at the Registration desk Exhibitor s booth in the Trade Show area Signage in designated areas of the Forum Opportunity for promotional display or promotional gift items at the banquet Opportunity to introduce the keynote speaker and present a brief video of your product (3 min.) Two guest tickets for the banquet, seated with dignitaries and/or special guests. Company name and logo as part of our social media leading up to and during the conference Full page colour ad on the back cover of registration package Promotional ad in newsletter to NeORA Forum contact list

3 Company logo and link on the NeORA website Half page advertisement in the Educational Forum brochure Product material displayed at the Registration desk Exhibitor s booth in the Trade Show area Signage in designated areas of the Forum Opportunity for promotional display or promotional gift items at the session Have two representatives attend the sponsored session to network with the delegates Opportunity to introduce the keynote speaker and present a brief video of your product (2 min.) Company name and logo as part of our social media leading up to and during the conference

4 Company logo and link on the NeORA website Identification in the Educational Forum brochure Product material displayed at Registration Desk Give away company articles during the lunch to gain additional exposure Signage in designated areas of the Forum Have two representatives attend the lunch to network with the delegates Company name and logo as part of our social media leading up to and during the conference

5 Company logo and link on the NeORA website Identification in the Educational Forum brochure Signage in designated areas during break Have two representatives attend the Break to network with the delegates Company name and logo as part of our social media leading up to and during the conference

6 Company logo and link on the NeORA website Identification in the Educational Forum brochure Signage in designated site Company logo printed on brown bag lunch Company logo/name promoted on bus Opportunity for 15 minute presentation on site

7 Registration Form Company Name Contact Cell Mailing Address City Province Postal Code Telephone Fax Address Please Check boxes according to your choice Rate Amount Yes, Banquet Keynote Sponsor Thur. $5, Confirmed Yes, Keynote Speakers Tues. Wed. Thurs. $3, Yes, Lunch Sponsors Tues. Wed. $1,000 Yes, Break Sponsors Tues. Wed. A.M. P.M. $500 Yes, Brown Bag Thurs. $1, Yes, Mini Tour and BBQ Tues. $1, Yes, In Case You Missed It Tour Thurs. $1, Exhibitor Booth Qty Rate $ HST = Require electrical outlet My display is interactive Interactive Display $ HST = Golf & Dinner $ HST = Banquet Individual $ HST = Table of 8 TOTAL AMOUNT DUE: $ HST = Cheque enclosed (payable to: City of Greater Sudbury) Visa or Mastercard # Expiry Date: Cardholder s Name: Signature: Donation for the golf tournament: Please mail, fax or your registration form to: City of Greater Sudbury c/o Ginette Forget-Rose 200 Brady Street, Sudbury, ON P3A 5P3

8 TRADE SHOW & SPONSOR TERMS & CONDITIONS The 2012 North Eastern Ontario Recreation Association Educational Forum & Trade Show will be held in Greater Sudbury ON from September 24-27, The Trade Show will be held on September 25, with set up at 8:00 a.m. and tear down on 7:00 p.m. as well. LOCATION OF EXHIBITS All exhibits will be located in the Solarium at the Holiday Inn. EXHIBIT BOOTHS AND TABLES Booths will have enough space for a 8 table, draped table cloth, chair(s) and electrical needs, if requested ASSIGNMENT OF EXHIBIT SPACE All assignments of space will be made as early as possible in accordance with the wishes and requirements of the exhibitor although North Eastern Ontario Recreation Association reserves the right to determine all assignments and change location assignments at any time as it may, in its sole discretion, deem necessary. Booth assignments will be based on the time and date of receipt of application and full payment and on a first-come first-served basis. LIABILITY AND INSURANCE Neither North Eastern Ontario Recreation Association nor the Hotel will be financially obligated or otherwise committed in the event that the show is cancelled or deferred on account of strikes, fires, casualties, Acts of God or causes beyond its control. The exhibitor will assume the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitors displays, equipment, and other property brought upon the premises of the exhibition facility, and will indemnify and hold harmless: North Eastern Ontario Recreation Association, Holiday Inn, and any authorized representative, agent or employee of the foregoing of any and all losses, damages and claims. Every precaution will be taken to safeguard the exhibitor s property however North Eastern Ontario Recreation Association cannot take responsibility for loss or damage to exhibits or exhibitors personal belongings, however caused. Exhibitors are advised that the Trade Show is taking place on ceramic tile flooring. North Eastern Ontario Recreation Association cannot take responsibility and remains harmless for any damages done to individuals by exhibitor products or services, however caused. North Eastern Ontario Recreation Association cannot be held liable for any damage to goods and injury to persons. SECURITY AND SAFETY All persons entering the exhibit hall must register. Persons attending the Educational Forum will be given registration badges to permit admission to the Trade Show area.

9 LOADING AREA AND SET UP We kindly ask that all displays be brought in the day of The Trade Show Set Up (September 25, 2012), as storage space is limited. All deliveries or unloading must come in through the Solarium Exit Door and must check in with the appropriate Conference organizing staff upon arrival. Exhibitors are responsible to provide all necessary manpower and carts when unloading and loading equipment. OTHER REGULATIONS Exhibitors shall not use the facilities in any manner that shall cause damage to the premises or equipment. Exhibitors using electricity will provide their own power bars and/or extension cords. Exhibitors who are using interactive displays must produce a certificate of insurance of $2,000,000 general liability insurance and property damage insurance. The Trade Show exhibitors are responsible for the replacement and cost of insurance related to participation in the Trade Show. Exhibitors providing an interactive display must indicate it on the following page. MATERIALS HANDLING We are going green! If you are interested in sending us your flyer/brochure in a digital format we will ensure delegates receive your information through digital newsletter. For more information, please contact: City of Greater Sudbury c/o Ginette Forget-Rose 200 Brady Street, Sudbury, ON P3A 5P3

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