& Tradeshow. Opportunities. HRMAM s Two Day Conference. Building the right team. MaryAnn Kempe, FCHRP

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1 HRMAM s Two Day Conference 2012 OCT 23 & 24 Winnipeg Convention Centre SponsorshiP & Tradeshow Opportunities Building the right team and investing in your people makes all the difference. MaryAnn Kempe, FCHRP Vice President, Community and Corporate Relations, Recipient of 2010 Visionary Leader Award

2 from our 2010 Attendees The HRMAM conference is one of the best conferences I attend and I attend a lot of conferences. I am excited about attending and feel it is an excellent value. This was one of the best conferences I ve been to... I think it made people more aware of the possibilities. Live for today, less about tomorrow, never about yesterday... and Make it fun, don t make it work... - I will implement [these] into my life. 96% Connect 2010 satisfaction rating SOLD OUT THE CONNECT TRADESHOW HAS COMPLETELY SOLD OUT THE PAST THREE CONFERENCES 400+ NUMBER OF CONNECT 2010 DELEGATES Largest gathering of HR professionals in Central Canada! P2

3 2012 HRMAM s Two Day Conference Human Resource Management Association of Manitoba Portage Avenue Winnipeg MB, Canada R3B 2B3 Phone: (204) Fax: (204) Make Your Business Stand Out & Sizzle! HRMAM is proud to present the sponsorship & tradeshow exhibit opportunities available for Connect 2012: The Degree of Difference. The conference will be held in Winnipeg, Manitoba on October 23 & 24, 2012 at the Winnipeg Convention Centre. Inspiring HR professionals to connect personally and professionally, this conference is about making a difference to one s self, one s organization, and one s community. Bringing together HR professionals of every level, Connect 2012: The Degree of Difference is your opportunity to showcase your commitment to the human resources profession, to significantly increase your visibility to this key group of professionals, and to network and engage those who make a difference every day. We encourage you to take advantage of the promotional opportunities associated with this premier event by becoming a sponsor of a distinguished sponsorship level or participating in our large tradeshow, both of which are outlined in the following pages. We offer a wide variety of sponsorship options that provides opportunities for marketing budgets of all sizes. We also have tradeshow exhibit pricing for both members of HRMAM and non-members. Please review the detailed descriptions of sponsorship categories, tradeshow exhibit booths, and benefits and either complete the attached application form or contact one of the Sponsorship Co-Chairs below to reserve your sponsorship and/or to discuss sponsorship options suitable for your organization. Thank you for your anticipated support in the Connect 2012: The Degree of Difference HR conference. We look forward to connecting with you. Colleen Coates, CHRP Sponsorship/Tradeshow Co-Chair PHONE: (204) Courtney Kindrat, CHRP Sponsorship/Tradeshow Co-Chair PHONE: (204)

4 Table of Contents Premium Level Sponsorship P5 Champion Level Sponsorship P6 Keynote Speaker Tradeshow & one (1) Concurrent USB Memory Stick/Flash Drive & one (1) Concurrent Partner Level Sponsorship P7 Plenary Activity Session Meal Break & one (1) Concurrent Cocktail Reception & one (1) Concurrent Conference Volunteers & one (1) Concurrent 1/2 Day Workshop & one (1) Concurrent Associate Level Sponsorship P8 One (1) Concurrent Session Group of five (5) Students Audio/Video Equipment for conference presentations Supporter Level Sponsorship P9 One (1) Health Break Tradeshow Exhibit Booths P9/10 Additional Information P11 Contact Information P11 Sponsorship & Tradeshow Application Form P12/13 P4

5 Premium Level Sponsorship - $15,000 Number of Premium Sponsorship Opportunities Available: 1 Your organization has the exclusive opportunity to: Place logo on all delegate name badges Provide additional signage in plenary room Leave approved products/materials in the room throughout the entire conference in select locations Welcome delegates with an HRMAM representative at the opening ceremony Official sponsor of registration booths Place logo on all registration confirmations to delegates Sponsor one HRMAM dinner meeting in 2013 Additional conference Premium Level sponsorship benefits: Known as official sponsor of the Connect 2012 conference Logo & sponsorship level recognition on all conference promotional materials, including: Conference website banner on HRMAM s homepage Conference website (includes link to your organization) Conference sponsor banners and overall session signage Conference program front cover Conference sponsorship slideshows Conference s Acknowledged as conference Premium sponsor at HRMAM dinner meetings leading up to conference Recognition at opening and closing ceremonies as Premium sponsor Complimentary double exhibitor booth space in tradeshow, valued at $2400 Full page colour advertisement on back cover of conference program, valued at $2000 Five (5) complimentary full conference registrations, valued at $3300 Eight (8) VIP seats for keynote speakers, valued at $1600 One (1) complimentary e-blast to entire HRMAM membership, valued at $1500 One (1) complimentary advertisement in HRMAM e-newsletter, valued at $450 Opportunity to provide a delegate door prize Opportunity to negotiate leveraging opportunities that are mutually beneficial to sponsor and HRMAM P5

6 Champion Level Sponsorship - $10,000 Number of Champion Sponsorship Opportunities Available: 4 Champion Level sponsorship options* (please select one): 1. A Keynote Speaker & Affiliated Concurrent Session (2 available) a. Introduce keynote b. Place approved company material in the room during keynote & in concurrent session room c. Logo displayed on screen prior to keynote 2. USB Memory Stick/Flash Drive (2 GB min.) & one (1) Concurrent Session (1 available) a. Logo on each USB b. Opportunity to provide USB at tradeshow booth; drive traffic to your booth! c. Introduce session speaker d. Place approved products/materials in concurrent session room 3. The Tradeshow & one (1) Concurrent Session (1 available) a. Logo displayed at tradeshow b. Creative markers with logo leading to your booth c. Introduce session speaker d. Place approved products/material in the room *Available on a first come, first serve basis Additional conference Champion Level sponsorship benefits: Logo & sponsorship level recognition on select conference promotional materials, including: Conference website (includes link to your organization) Conference sponsor banners and applicable session signage Conference program Conference sponsorship slideshows Conference s Recognition at opening and closing ceremonies as Champion sponsor Complimentary single exhibitor booth space in tradeshow, valued at $1200 Full page colour advertisement in conference program, valued at $1250 Three (3) complimentary full conference registrations, valued at $1980 Three (3) reserved seats for keynote speakers, valued at $600 One (1) complimentary e-blast to entire HRMAM membership, valued at $1500 One (1) complimentary advertisement in HRMAM e-newsletter, valued at $450 Opportunity to provide a delegate door prize P6

7 Partner Level Sponsorship - $6,000 Number of Partner Sponsorship Opportunities Available: 8 Partner Level Sponsorship options* (please select one): 1. One (1) Plenary Activity Session (1 available) a. Introduce session leaders b. Place approved products/materials in room 2 Meal Break & one (1) Concurrent Session (4 available) a. Introduce session speaker b. Place approved products/materials in concurrent session room c. Opportunity to place logo on napkins at cost to sponsor 3. Cocktail Reception & one (1) Concurrent Session (1 available) a. Introduce session speaker b. Place approved products/materials in concurrent session room c. Opportunity to place logo on napkins at cost of sponsor 4. Conference Volunteers & one (1) Concurrent Session (1 available) a. Logo on volunteers uniforms b. Introduce session speaker c. Place approved products/materials in concurrent session room 5. One (1) Half Day Workshop & one (1) Concurrent Session (1 available) a. Introduce concurrent session speaker b. Place approved products/materials in concurrent session room c. Introduce workshop speaker d. Place approved material/products in room * Available on a first come first serve basis Additional conference Partner Level sponsorship benefits: Logo & sponsorship level recognition on select conference promotional materials, including: Conference website (includes link to your organization) Conference sponsor banners and applicable session signage Conference program Conference sponsorship slideshows 50% off the HRMAM member tradeshow booth price, valued at $600 Two (2) complimentary full conference registrations, valued at $1300 Opportunity to purchase a 1/2 page, full-colour ad in conference program for $500 Opportunity to provide delegate door prize P7

8 Associate Level Sponsorship - $3,000 Number of Associate Sponsorship Opportunities Available: 10 Associate Level Sponsorship options* (please select one): 1. One (1) Concurrent Session (8 available) a. Introduce session speaker b. Place approved products/materials in concurrent session room 2. A Group of five (5) Students (1 available) a. Provide students with the opportunity to attend the conference 3. Audio/Video equipment for conference presentations (1 available) * Available on a first come first serve basis Additional conference Associate Level sponsorship benefits: Logo & sponsorship level recognition on select conference promotional materials, including: Conference website (includes link to your organization) Conference sponsor banners and applicable session signage Conference program Conference sponsorship slideshows 25% off the HRMAM member tradeshow booth price, valued at $300 One (1) complimentary conference registration, valued at $660 Opportunity to provide delegate door prize P8

9 Supporter Level Sponsorship - $1,500 Number of Supporter Sponsorship Opportunities Available: 3 Supporter Level Sponsorship options*: 1. One (1) Health Break (3 available) a. Place approved products/materials in the room b. Display signage around health break food tables * Available on a first come first serve basis Additional conference Supporter Level sponsorship benefits: Logo on HRMAM conference website with link to your organization Logo on select conference advertising Logo on select conference banners and signage Logo in conference program Opportunity to provide delegate door prize Tradeshow Exhibit Information Central to the plenary and concurrent sessions, the tradeshow offers an exceptional opportunity to meet with conference attendees. Exhibits will be available to all conference attendees throughout the conference and dedicated tradeshow times will be highlighted throughout the two-day program. What s included in your exhibitor registration: Organization listed on conference website as an exhibitor with applicable booth number Listing in conference program as an exhibitor with your organization s name, contact information, logo, and brief company description Complimentary coffee, tea, and water One draped 8 x 10 exhibit space, including one draped table Complimentary access to concurrent and keynote speaker sessions* * Depending on space availability P9

10 Tradeshow Exhibit Information cont d Pricing (basic booth)**: Single Booth Space: HRMAM members: $900 + GST Non-members: $1,200 + GST Double Booth Space: HRMAM members: $1,800 + GST Non-members: $2,400 + GST Space must be booked and paid for by June 29, 2012 to be eligible for early bird draw for a chance to win a premium booth location (regular fees still apply). **Additional fees will apply for power and internet access or other special requirements. Tradeshow Hours: Tuesday, October 23 7:30 AM 5:00 PM Wednesday, October 24 7:30 AM 5:00 PM Tradeshow set-up day: Monday, October 22, 2012 Tradeshow set-up hours: 12:00 NOON - 5:00 PM Note: Out-of-town exhibitors - all booths must be fully set up no later than Tuesday, October 23rd by 7:30 AM. Exhibitor space rental is for a single exhibitor (company) only and may not be transferred or sublet. Exhibitor space is provided on a first come first choice basis and conference organizers reserve the right to adjust location based on available room allocation. Space is confirmed, and company name will appear in conference material, upon receipt of full payment. P10

11 Additional Information Please note: HRMAM asks that all sponsors provide any additional collateral, banners or signage for their sponsorship opportunity, if/when applicable (when the sponsor would like something that is above and beyond what HRMAM provides as a benefit for the sponsorship level). Where necessary, sponsor representatives are responsible for saving and shipping back any collateral, banners, or signage. Technical Specifications: All logo files must be provided to HRMAM in EPS, full-colour format. Additional Sponsorship Suggestions: HRMAM is open to receiving additional sponsorship opportunities outside of the levels listed in this document. If you have alternate/additional ideas, please contact the HRMAM office. Contact Information If you are interested in becoming a sponsor of Connect 2012: The Degree of Difference, would like additional Tradeshow information or if you have any further questions, please contact Colleen or Courtney or complete the attached application form (the last two pages of this document). Colleen Coates, CHRP Sponsorship/Tradeshow Co-Chair PHONE: (204) Courtney Kindrat, CHRP Sponsorship/Tradeshow Co-Chair PHONE: (204) P11

12 Sponsorship & Tradeshow Application PART 1: Sponsorship Selection Please select your organization s level of sponsorship for the Connect 2012: The Degree of Difference conference (all sponsorships are subject to GST): Level Premium Level - $15,000 Your preferred sponsorship option* No options available Champion Level - $10,000 Option 1 Option 2 Option 3 Partner Level - $6,000 Option 1 Option 2 Option 3 Option 4 Option 5 Associate Level - $3,000 Option 1 Option 2 Option 3 Supporter Level - $1,500 Option 1 N/A We do not wish to sponsor at this time * If your preferred option is no longer available, HRMAM will be in contact with you to discuss your next preferred option that is available. PART 2: Tradeshow Exhibit Selection Please select your organization s tradeshow booth for the Connect 2012: The Degree of Difference conference; if you receive a tradeshow booth discount as a sponsorship level benefit, please select your booth type and the discount will be applied on your sponsorship invoice (all tradeshow booths are subject to GST): Tradeshow Exhibitor Tradeshow Exhibitor Tradeshow Exhibitor Tradeshow Exhibitor $900 (HRMAM member, single basic booth) $1,800 (HRMAM member, double basic booth) $1,200 (Non-member, single basic booth) $2,400 (Non-member, double basic booth) P12

13 Sponsorship & Tradeshow Application PART 3: Company Information Please provide your organization s information. Company: Address: City: Province: Phone: Postal Code: Fax: Name: Title: List my company in any publications: As above OR Signature: PART 4: Application Submission Please submit completed application form to:. HRMAM Office Portage Avenue Winnipeg, MB R3B 2B3 OR fax:(204) Your sponsorship application will be reviewed and tentatively confirmed via upon receipt of your request. Your company information, logo, etc., will only appear in conference materials upon receipt of full payment. In order to guarantee your sponsorship opportunity request, full payment must be received for marketing requirements. P13

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