Project Management Career Development Program

Transcription

1 Prject Management Career Develpment Prgram Certificatin and Equivalency Guidelines July 2013 Washingtn D.C

2 Recrd f Changes fr Calendar Year 2013 Mdificatin 01, Effective date 1/1/2013: 1. Leadership Thrugh Effective Cmmunicatin is a new Level II cre curse requirement, and has replaced Prject Leadership and Effective Prgram and Prject Cmmunicatin (see cmpetencies 2.1.3, 2.2.1, 2.2.2, and 2.4.1, Sectin 4: PMCDP Requirements by Certificatin Level, pgs ). Mdificatin 02, Effective date 1/1/2013: 1. Remval f carry-ver clause frm the PMCDP s CLP credit assignment table persns certified under the PMCDP will n lnger be permitted t carry ver excess CLPs int their next biennial cycle (see Appendix B: Cntinuing Educatin Requirements, pg. 5-3). Mdificatin 03, Effective date 1/1/2013: 1. The PMCDP s Requirements at a Glance table was updated t include the new Level II cre curse, Leadership Thrugh Effective Cmmunicatin Prject Leadership and Effective Prgram and Prject Cmmunicatin were remved as they have been discntinued (see Appendix E: Certificatin Requirements at a Glance, pg. 5-15). Mdificatin 04, Effective date 1/1/2013: 1. The PMCDP s Curriculum Map has been updated t include the new Level II cre curse, Leadership Thrugh Effective Cmmunicatin Prject Leadership and Effective Prgram and Prject Cmmunicatin were remved as they have been discntinued (see Appendix F: PMCDP Curriculum Map, pg. 5-16). Mdificatin 05, Effective date 1/1/2013: 1. Remved prcess fr granting a 90-day ntificatin perid t FPDs wh d nt meet their biennial CLP requirement as f 1/1/2013, this prcess has been discntinued (see Appendix G: Actins and Rles f the Certificatin Review Bard, pg. 5-17). Mdificatin 06, Effective date 4/23/2013: 1. Replaced the CLP credit assignment table with the revised table used in the Acquisitin Certificatins Prgram Handbk (see Appendix B: Cntinuing Educatin Requirements, pg. 5-3). Mdificatin 07, Effective date 6/18/2013: 1. The submissin f a Self-Assessment that highlights the Level I applicant s experience in prject management is n lnger required as a part f the Level I certificatin applicatin. (see PMCDP Requirements by Certificatin Level, pg. 4-14)

3 PMCDP Certificatin and Equivalency Guidelines i TABLE OF CONTENTS SECTION TITLE PAGE 1 Intrductin Applicability Identificatin and Selectin f PMCDP Participants DOE Cntractrs Exclusins Grandfathering Participants Interface with Federal Qualificatin Prgrams DOE Technical Qualificatin Prgram (TQP) Acquisitin Career Prfessinals Federal Acquisitin Certificatin fr Prgram and Prject Managers Prfessinal Certificatins Prject Management Prfessinal (PMP) Prfessinal Engineer (PE) Registered Architect (RA) Certified Safety Prfessinal (CSP) Senir Technical Safety Manager (STSM) Functinal Requirements Certificatin Certificatin Level Cmpetencies: Knwledge, Skills and Abilities Cmpetencies: Knwledge/Skill Level Familiarity-level Wrking-level Expert-level Cmpetencies: Training Cmpetencies: Equivalency Cmpetencies: Behaviral Experience: Federal Prject Directr Experience: Deputy Federal Prject Directr Prject Management Experience Experience at Each Phase f the Critical Decisin Prcess Dcumentatin Interviews Reference Checks PMCDP Requirements by Certificatin Level LEVEL I General Prject Management Leadership/Team Building Scpe Management

4 ii PMCDP Certificatin and Equivalency Guidelines Cmmunicatin Management Quality/Safety Management Cst Management Time Management Risk Management Cntract Management Integratin Management Training Electives Wrk and Develpment Activities Behaviral LEVEL II General Prject Management Leadership/Team Building Scpe Management Cmmunicatin Management Quality/Safety Management Cst Management Time Management Risk Management

5 PMCDP Certificatin and Equivalency Guidelines iii 2.9 Cntract Management Integratin Management Training Electives Wrk and Develpment Activities Behaviral LEVEL III General Prject Management Leadership/Team Building Scpe Management Cmmunicatin Management Quality/Safety Management Cst Management Time Management Risk Management Cntract Management Integratin Management Training Electives A A A B B B

6 iv PMCDP Certificatin and Equivalency Guidelines 3.12 Wrk and Develpment Activities Behaviral Interview Requirement Reference Checks LEVEL IV Wrk and Develpment Activities Behaviral Interview Requirement Reference Checks Appendices Appendix A. List f Acrnyms Appendix B. Cntinuing Educatin Requirements Appendix C. Tls and Resurces Appendix D. Sample Cmpetency Statements fr Each Certificatin Level Appendix E. Certificatin Requirements at a Glance Appendix F. PMCDP Curriculum Map Appendix G. Actins and Rles f the Certificatin Review Bard

7 PMCDP Certificatin and Equivalency Guidelines Intrductin 1-1 SECTION 1 INTRODUCTION This Certificatin and Equivalency Guidelines (CEG) establishes the U.S. Department f Energy (DOE) cmpetency requirements fr all DOE federal prject management persnnel t be certified as DOE Federal Prjects Directrs (FPDs) in accrdance with DOE Order 361.1B, Acquisitin Career Management Prgram, Chapter IV (Prject Management Career Develpment Prgram [PMCDP]). i The purpse f the CEG is t prvide requirements fr certificatin and guidance t FPDs fr the submissin f certificatin packages presented t the Certificatin Review Bard (CRB) fr cnsideratin and apprval. Each Prgram has a pint f cntact (POC) whse rle is t supprt the FPD in preparing the certificatin package. A list f Prgram POCs is n the PMCDP website under quick links. As an incumbent FPD r FPD seeking a higher level f certificatin, the first step is t identify the Prgram POC and cntact him/her t start the prcess fr certificatin.

8 PMCDP Certificatin and Equivalency Guidelines Applicability 2-1 SECTION 2 APPLICABILITY This Certificatin and Equivalency Guidelines (CEG) applies t all Department f Energy (DOE) federal prject management persnnel required t plan and execute prjects in accrdance with DOE Order 413.3B, Prgram and Prject Management fr the Acquisitin f Capital Assets. IDENTIFICATION AND SELECTION OF PMCDP PARTICIPANTS DOE Cntractrs. This CEG and DOE Order 361.1B d nt apply t cntractrs. Exclusins. This CEG and DOE Order 361.1B d nt apply t the Bnneville Pwer Administratin. Grandfathering. This mdule des nt have a grandfather prvisin fr prject management certificatin, and the Certificatin Review Bard (CRB) will nt issue a certificatin based slely n the candidate s incumbency as a Federal Prject Directr (FPD) befre the effective date f DOE Order 361.1B. Participants. Certificatin candidates are nminated by their Prgram Secretarial Office (PSO) with a prfile submitted t the CRB electrnically thrugh the Crprate Human Resurces Infrmatin Service (CHRIS)/Emplyee Self Service System (ESS). Certificatin prfiles are nt accepted frm individuals withut their Prgram s apprval and spnsrship. Candidates packages will be reviewed against the certificatin requirements in place at the time f the initial submissin date. Prfiles that fail t cmplete the independent review phase and are nt presented t the CRB fr certificatin actin within ne year will be remved frm cnsideratin. The spnsring Prgram will be required t resubmit the certificatin package under the current certificatin requirements. The duties and respnsibilities f a FPD can be fund in DOE Order 413.3B. INTERFACE WITH FEDERAL QUALIFICATION PROGRAMS The Prject Management Career Develpment Prgram (PMCDP) has been designed t interface with ther federal qualificatin prgrams. DOE Technical Qualificatin Prgram (TQP). Prir training and qualificatins under the TQP and Senir Technical Safety Manager (STSM) prgrams may be cnsidered as PMCDP training and wrk/develpmental equivalencies where applicable. Acquisitin Career Prfessinals. Acquisitin persnnel ther than FPDs are certified under separate chapters f DOE Order 361.1B. PMCDP training is available t the acquisitin cmmunity and prvided n an as-needed basis.

9 2-2 PMCDP Certificatin and Equivalency Guidelines Applicability Federal Acquisitin Certificatin fr Prgram and Prject Managers (FAC-P/PM) ii The Office f Management and Budget (OMB), Office f Federal Prcurement Plicy (OFPP) has prmulgated certificatin requirements fr the acquisitin wrkfrce iii in civilian agencies. The FAC-P/PM recgnizes three levels f certificatin entry/apprentice, mid-level/jurneyman and senir/expert. The PMCDP is cmpliant with the requirements f the FAC-P/PM at all levels: FAC-P/PM EQUATES TO PMCDP Entry Level = Level I Mid-Level/Jurneyman = Level II Senir/Expert Level = Level III FPDs assigned t prjects cnsidered majr acquisitins iv are required t attain senir level certificatin under the FAC-P/PM. The Acquisitin Career Manager appinted by the Chief Acquisitin Officer under Plicy Letter 05-01, r designee, is respnsible fr administering the DOE FAC-P/PM certificatin prgram and issuing FAC-P/PM certificatin. Certificatin under FAC-P/PM requirements may apply (at a minimum) t the fllwing DOE prject management persnnel: Individuals with significant invlvement in ne r mre phases f the acquisitin investment prcess (initiatin, cnceptualizatin/design, develpment, implementatin, mdificatin, maintenance, evaluatin, and dispsal) Managers with authrity and respnsibility fr verseeing multiple phases f the acquisitin investment prcess Individuals with respnsibility fr leading crss-agency r acquisitin investment prgrams fr a majr prtin r all f the investment life-cycle Individuals respnsible fr leading, crdinating, and managing integrated prject teams (IPTs) fr acquisitin investments Individuals participating n an IPT r a phase f the investment lifecycle with aspiratins fr career develpment as a prject manager PROFESSIONAL CERTIFICATIONS The PMCDP acknwledges the extensive training and experience requirements fr several prfessinal certificatins/licenses and grants fulfillment f specific PMCDP requirements. The fllwing licenses and certificatins are accepted as fulfillment fr sme PMCDP requirements. Prject Management Prfessinal (PMP). The Prject Management Institute (PMI) ffers a certificatin credential that requires the applicant pass an exam and dcument experience t demnstrate a prficient level f prject management skills. PMCDP accepts this credential fr numerus cmpetencies at Level I. This certificatin has t be current.

10 PMCDP Certificatin and Equivalency Guidelines Applicability 2-3 Prfessinal Engineer (PE). PMCDP accepts a PE license frm any United States entity. This certificatin des nt have t be current. Registered Architect (RA). PMCDP accepts a RA license frm any United States entity. This certificatin des nt have t be current. Certified Safety Prfessinal (CSP). The Bard f Certified Safety Prfessinals accredits safety, health, and envirnmental practitiners and sets standards related t prfessinal safety practice. The PMCDP accepts a CSP certificatin fr fulfillment f cmpetency Senir Technical Safety Manager (STSM). The DOE certifies technical staff under the TQP. STSM certificatin is granted thrugh the DOE General Technical Base Qualificatin Standard. The PMCDP accepts an STSM certificatin fr fulfillment f cmpetency 1.5.1

11 PMCDP Certificatin and Equivalency Guidelines Functinal Requirements 3-1 SECTION 3 FUNCTIONAL REQUIREMENTS The Prject Management Career Develpment Prgram (PMCDP) establishes requirements and respnsibilities fr all Federal Prject Directrs (FPDs) required t plan and execute prjects in accrdance with DOE Order 413.3B. The PMCDP certifies FPDs in supprt f the Department f Energy s (DOE s) cnstructin, experimental equipment, and envirnmental management capital asset prjects that crrespnd t defined levels f prject management respnsibilities. The certificatin requires cmpleting an applicatin that presents the candidates training, educatin, experience and demnstrated perfrmance. All knwledge, skill, and ability (KSA) requirements are cmpetency-based and encmpass a range f develpmental, experiential, training, and mentring activities leading t certificatin. Levels III and IV require an interview and reference checks in additin. CERTIFICATION Certificatin in the PMCDP is dependent upn meeting training, wrk and develpment activity requirements and n pssessing cmpetencies cmmensurate with a specific level f certificatin. Currently, prject management certificatin under the prgram is based upn the requirements utlined in the certificatin standard cntained in DOE Order 361.1B and this Certificatin and Equivalency Guidelines (CEG). The Office f Acquisitin and Prject Management (APM) and the Natinal Nuclear Security Administratin (NNSA) will grant the final certificatin. Althugh the gal f certificatin may nt be a requirement fr sme wh participate, the PMCDP ffers a range f training that can be geared specifically t help participants stay abreast f current applicatins in managerial, prfessinal and technical areas. CERTIFICATION LEVEL Persns planning t be certified under the PMCDP may attain certificatin levels with the fllwing ttal prject cst (TPC) limits: Certificatin Level IV: TPC exceeding $400 millin (M) Certificatin Level III: TPC greater than $100M and equal t r less than $400M Certificatin Level II: TPC greater than $20M and equal t r less than $100M Certificatin Level I: TPC greater than $5M and equal t r less than $20M If an FPD is managing a prtfli f prjects, the required certificatin level is determined by the prject with the highest TPC dllar value. In certain circumstances, prjects may be aggregated fr candidates seeking Level IV certificatin. Level IV candidates must speak t their Bard member prir t requesting this exemptin.

12 3-2 PMCDP Certificatin and Equivalency Guidelines Functinal Requirements Certificatin level requirements based n prject TPC shuld be evaluated based n the fllwing cnsideratins and in cncert with the requirements f DOE Order 361.1B: General plant prjects (GPPs) r similar small, rutine infrastructure imprvement prjects may nt be included in the TPC cnsideratin The certificatin candidate must serve n a prject fr at least six cntinuus mnths t receive apprpriate experience credit The certificatin candidate ideally will have a brad spectrum f experience that spans all prject critical decisin (CD) phases, CD-0 thrugh CD-4; the TPC utilized t shw experience at a particular certificatin level may nt be exclusively cmpsed f prjects that have nt reached CD-1 Fr nn-line item prjects (e.g., Office f Envirnmental Management [EM] Cleanup Prjects), a "Near-Term Baseline" (NTB) as apprved by the Acquisitin Executive (AE) can be used in lieu f the TPC fr purpses f crediting experience, r fr determining required certificatin levels relative t the abve threshlds; nly engineering and cnstructin csts within the NTB may be included; peratins and nn-capital asset wrk activities shuld nt be included The PMCDP is designed arund cmpetencies rganized in KSA categries. These may be acquired by training, experience, develpmental assignments, r a cmbinatin. These requirements are prvided fr each f the fur levels f certificatin (see Sectin 4 PMCDP Requirements by Certificatin Level ) and are categrized by each f the KSA areas. Fr all required cmpetencies, certificatin candidates must prvide a brief statement that details their required level f knwledge, hw they have put their knwledge int actin, and the impact f the training, experience, and/r develpmental assignments had n their prject(s). This must be included in the certificatin prfile. COMPETENCIES: KNOWLEDGE, SKILLS, AND ABILITY The cmpetencies cntained in this dcument are divided int the fllwing KSA categries fr each level f certificatin (as applicable): 1. General Prject Management 2. Leadership/Team Building 3. Scpe Management 4. Cmmunicatin Management 5. Quality/Safety Management 6. Cst Management 7. Time Management

13 PMCDP Certificatin and Equivalency Guidelines Functinal Requirements Risk Management 9. Cntract Management 10. Integratin Management 11. Related Curse Electives 12. Wrk and Develpmental Activities 13. Behaviral COMPETENCIES: KNOWLEDGE/SKILL LEVEL The knwledge/skill level that an individual must pssess is based n Blm s taxnmy and defined as fllws: Familiarity-level: Basic knwledge f, r expsure t, the subject/prcess. Wrking-level: Ability t apply the subject/prcess. Expert-level: Cmprehensive, practical knwledge f the subject/ prcess sufficient t prvide directin and guidance in the absence f prcedures. COMPETENCIES: TRAINING All PMCDP classes require participants t attend a minimum f 90 percent f training and have a minimum f 70 percent pass rate t cmplete the curse and receive PMCDP credit. COMPETENCIES: EQUIVALENCY PMCDP cmpetencies may be fulfilled thrugh designated PMCDP training, equivalent educatin/training, r wrk experience. Fulfillment f a cmpetency by equivalent educatin/training r experience may be granted if an bjective evaluatin determines the candidate apprpriately demnstrated equivalency. Nte: T apprpriately demnstrate equivalency, whether thrugh experience r alternative training, candidates must prvide specific examples describing hw they have applied the knwledge examples cvered in the PMCDP curse. An example is included fr each certificatin level in Appendix D. Field element managers (FEMs)/ffice managers validate equivalencies fr cmpetencies fr required cursewrk prpsed by prject management certificatin candidates. As part f the certificatin prcess, the Certificatin Review Bard (CRB) reviews equivalencies fr cmpliance with PMCDP certificatin requirements.

14 3-4 PMCDP Certificatin and Equivalency Guidelines Functinal Requirements COMPETENCIES: BEHAVIORAL Levels II IV require candidates t address behaviral cmpetencies based n the five Executive Cre Qualificatins: 1. Leading Change: Ability t bring abut strategic change, bth within and utside the rganizatin, t meet rganizatinal gals and establish an rganizatinal visin and t implement it in a cntinuusly changing envirnment. 2. Leading Peple: Ability t lead peple tward meeting the rganizatin's visin, missin, and gals and prvide an inclusive wrkplace that fsters the develpment f thers, facilitates cperatin and teamwrk, and supprts cnstructive reslutin f cnflicts. 3. Prducing Results: Ability t meet rganizatinal gals and custmer expectatins, and make decisins that prduce high-quality results by applying technical knwledge, analyzing prblems, and calculating risks. 4. Business Acumen: Ability t manage human, financial, and infrmatin resurces strategically. 5. Building Calitins: Ability t build calitins internally and with ther federal agencies, state and lcal gvernments, nnprfit and private sectr rganizatins, freign gvernments, r internatinal rganizatins t achieve cmmn gals. Fr each behaviral cmpetency, candidates shuld use the fllwing frmat when crafting a respnse: Challenge/Issue What I Did Benefit t Prject Outcme/Result An example is included fr each certificatin level in Appendix D. EXPERIENCE: FEDERAL PROJECT DIRECTOR All experience claimed as fulfillment f a cmpetency shuld be described briefly and explicitly with specific prject examples that shw what was dne, hw it was dne, and the results f the actins taken. Specific titles, rles, and respnsibilities must be described fr all equivalencies. These examples are meant t act as a guide fr the certificatin candidate, nt as a template r text t be cpied verbatim. The certificatin candidate must serve n a prject fr at least six cntinuus mnths t receive apprpriate experience credit. An example is included fr each certificatin level in Appendix D.

15 PMCDP Certificatin and Equivalency Guidelines Functinal Requirements 3-5 The fllwing requirements must be met fr develpmental/wrk experience claimed n Level II IV certificatins: Certificatin candidates must demnstrate a minimum f tw years f experience as an FPD (r equivalent) managing prjects at the previus level f certificatin; OR A cmbinatin f ne full year f FPD (r equivalent) experience, and ne full year f Deputy FPD experience n an active, pst CD-3 prject; OR A cmbinatin f FPD and Deputy FPD experience fr tw cntinuus years n the same active, pst CD-3 prject is acceptable as lng as the FPD experience accunts fr a minimum f 12 mnths f that tw-year perid; the guidance fr accepted experience gverning this requirement is addressed in the fllwing sectin Experience in prject management will nt be credited fr wrk dne n prjects that have yet t reach CD-0; ideally, certificatin candidates shuld pssess experience in all CD phases f prject management (this may be spread ver multiple prjects); Level II, III and IV applicants will be required t demnstrate pst CD-3 experience The rle f the FPD and Deputy FPD must be frmally recgnized in prject dcuments Candidates may nt use the same prject experience t satisfy experience requirements fr multiple certificatin levels unless the time perids d nt verlap; fr example, if a candidate served as the prject directr frm 1/2006 2/2010 n the same Level III capital asset prject, the candidate culd claim the time perid frm 1/2006 1/2008 t satisfy ne certificatin level experience requirement, and the time perid frm 2/2008 2/2010 t satisfy a higher certificatin level experience requirement Candidates may nt claim any prject management experience that ccurred simultaneusly t satisfy certificatin level experience requirements; fr example, a candidate cannt claim 2 years f prject management experience fr managing Prject A frm 10/2007 t 10/2008 and Prject B frm 10/2007 t 10/2008 because the time perids verlap (the candidate can nly claim ne year f experience) EXPERIENCE: DEPUTY FEDERAL PROJECT DIRECTOR At Levels II IV, the candidate may fulfill part f the wrk/develpmental experience requirement by serving as a Deputy FPD. T be granted credit fr experience, the candidate must serve as a Deputy FPD (r sme ther term f art) n an active, pst CD-3 prject having a TPC greater than $20M fr Level II and III candidates and greater than $100M fr Level IV candidates. T receive wrk and develpmental experience credit fr serving as a Deputy FPD, the candidate: Must demnstrate he r she has been accuntable and respnsible (i.e. wned ) a cmplete, discrete and usable subset f the verall prject (i.e. a cmplete subset f the wrk breakdwn structure [WBS]) Must describe and shw in dcumentatin hw he r she has functined as the FPD n a specific piece f the prject scpe, and be able t identify the cst, schedule, and scpe f the

16 3-6 PMCDP Certificatin and Equivalency Guidelines Functinal Requirements prject sub-part; this may be a separate building r a majr, discrete sub-system f a very large prject, like the piping and pressure vessels in a nuclear pwer plant Must wrk directly fr the FPD n a capital asset cnstructin r envirnmental prject and be frmally designated in prject dcuments (e.g., Prject Executin Plan [PEP]) EXAMPLE: I was in charge f the cmplete cnstructin f Building 16 f the XYZ Prject, a separate and distinct facility within the large ABC prject. Building 16 had a TPC f $110M and was cnstructed ver eighteen mnths. I had full respnsibility fr the cst, schedule and scpe f cnstructin. The PEP identifying me as the Assciate (Deputy) FPD is attached. All experience must be described with specific examples demnstrating what was dne, hw it was dne, and what the results were. Deputy FPD experience may be used fr certificatin Levels II IV if the candidate functined as utlined abve The same Deputy FPD prject assignment cannt be used t attain multiple levels f certificatin PROJECT MANAGEMENT EXPERIENCE Prject management experience is distinguished frm FPD experience and applies t general prject management activities and experience. Psitins that d nt cunt twards experience in prject management include: prgram manager, prperty manager, health, safety and security (HSS) psitins, and financial psitins. Prject management activities include knwledge and skills f the fllwing nature: Cnducting design and prject reviews Develping and/r apprving engineering drawings Perfrming field cnstructin inspectins Perfrming cntract administratin functins Evaluating cntractr cnstructin deliverables Participating in the federal budget frmulatin and executin prcesses Develping prject data sheets Defining prject scpe and the prject WBS Writing and/r apprving specificatins Writing and/r apprving decisin memranda and prject reprts

17 PMCDP Certificatin and Equivalency Guidelines Functinal Requirements 3-7 Develping the prject acquisitin strategy and the acquisitin plan Writing the PEP and getting it apprved Participating in the Energy Systems Acquisitin Advisry Bard (ESAAB) prcess Participating in the Natinal Envirnmental Plicy Act (NEPA) and ther regulatry prcesses and writing NEPA dcuments Participating in quarterly prject reviews Participating in trade-ff analyses and/r value engineering studies Develping and updating prject schedules and cst estimates Develping and maintaining prject risk management plans Develping and using an earned value management system (EVMS) and perfrming earned value analyses EXPERIENCE AT EACH PHASE OF THE CRITICAL DECISION PROCESS Level III and Level IV PMCDP certificatin candidates shuld have experience in all phases f the CD prcess, but must demnstrate experience in CD-1 t CD-4 phases. Applicable experience fr each CD phase is defined as experience participating in and/r directing all f the different prject activities leading up t each CD phase. Fr demnstrating wrk experience leading up t CD-1, candidates may use bth Federal Prject Directr (FPD) and integrated prject team (IPT) experience. Fr demnstrating wrk experience leading up t CD-2, CD-3 and CD-4, this experience must be as an FPD r FPD equivalent. Candidates must serve n a prject fr at least six cntinuus mnths t receive experience credit. DOCUMENTATION Dcumentatin must be submitted with all Level II IV certificatin packages. Frmer FPD (r equivalent) experience must be dcumented with a cpy f prject dcuments naming the candidate as the prject directr. This can be thrugh a variety f prject dcuments such as, but nt limited t: Page frm PEP Page frm prgram/prject plan

18 3-8 PMCDP Certificatin and Equivalency Guidelines Functinal Requirements ESAAB presentatin Organizatin chart If past experience cannt be validated thrugh dcuments such as thse listed abve, the FPD will be required t btain a signed affidavit frm his r her frmer immediate supervisr r site manager. Applicants claiming experience where they were nt named as the FPD, but whse rle and respnsibilities were equivalent, must address the fllwing key FPD rles and respnsibilities r their prject equivalencies in their certificatin package submittal: Led the establishment and implementatin f the PEP Apprved applicable prject cntrls changes Presented the Quarterly Prject Prgress Reviews t the AE Served as the single pint f cntact between federal and cntractr staff fr all matters relating t the prject and its perfrmance INTERVIEWS The CRB cnducts an interview fr Level III r IV certificatin candidates unless waived by the CRB (see Appendix F). Levels III and IV certified FPDs must master technical management and demnstrate leadership expertise, including expert leadership f prject teams, expert management f prject resurces, and accuntability fr prject successes and failures. These skills are necessary t manage prjects effectively beynd ne s technical capabilities and are identified within the PMCDP as behaviral cmpetencies. Interview lines f inquiry include general behaviral cmpetencies applicable t Level III r Level IV FPDs. At the discretin f the CRB, lines f inquiry may als include prject management cmpetencies applicable t Level III r Level IV FPDs. Additinally, sme lines f inquiry may be unique t an individual FPD s experience and prject histry identified during the certificatin package review prcess (either by the Independent Reviewers r the CRB members). Interviews are cnducted after the certificatin candidate s prfile has been prvisinally apprved by the CRB. The interview may be cnducted face-t-face, by telephne, r thrugh televide, at the discretin f the CRB. The certificatin candidate is prvided with a minimum f fur questins the day befre the interview t allw time t prepare his/her respnses. After the interview, the CRB deliberates and determines the certificatin level recmmended. If the interview is nt successful, the CRB prvides details n key areas that the certificatin candidate must imprve befre again requesting certificatin. At a minimum, the certificatin candidate must wait 12 mnths befre reapplying t the CRB.

19 PMCDP Certificatin and Equivalency Guidelines Functinal Requirements 3-9 REFERENCE CHECKS Reference checks may be requested fr Level III and IV candidates t prvide CRB members with additinal input t validate the ability and readiness f a candidate t manage prjects at a higher level. The certificatin candidate is asked t prvide the fllwing references with the certificatin applicatin: Federal AE fr his/her mst recent prject Tw prfessinal references (either site manager r supervisr and a c-wrker with whm the FPD has wrked in the past 5 years) The prcedure fr reference checks is administered by the PMCDP.

20 PMCDP Certificatin and Equivalency Guidelines 4-1 PMCDP Requirements by Certificatin Level SECTION 4 PMCDP REQUIREMENTS BY CERTIFICATION LEVEL The numbering cnventin used in this sectin t identify the individual cmpetencies is the same numeric cding used in the Prject Management Career Develpment Prgram (PMCDP) Mdule f the Crprate Human Resurces Infrmatin System (CHRIS) / Emplyee Self Service (ESS) system. LEVEL I T attain Level I certificatin, the candidate must: Apprpriately demnstrate the applicable knwledge, skill and ability (KSA) Level I cmpetencies r successfully cmplete the fllwing Level I cre curses: Prject Management Essentials (cmpetencies 1.2.1, 1.3.1, 1.4.1, 1.6.1, 1.7.1) Prject Management Systems and Practices in DOE (cmpetencies 1.1.1, 1.1.2, 1.1.3, 1.3.2, 1.6.2) Earned Value Management Systems (cmpetency ) Managing Cntract Changes (cmpetencies 1.9.3, ) Cntracting Officer Representative (cmpetency 1.9.1) Planning fr Safety in Prject Management (cmpetency 1.5.1) Acquisitin Management fr Technical Persnnel (cmpetencies 1.9.2, 1.9.4) Prject Risk Analysis and Management (cmpetency 1.8.1) Successfully cmplete at least ne f the fllwing elective curses: LEED fr New Cnstructin and Existing Buildings (cmpetency ) Capital Planning fr DOE O 413.3B Capital Asset Prjects (cmpetency ) Perfrmance-Based Management Cntracting (cmpetency ) Satisfy wrk and develpmental activities (1.12.1, , ) that fcus n v Cnstructing a wrk break dwn structure Preparing a prject analysis dcuments Tailring acquisitin dcuments t ensure that quality, effective, efficient systems r prducts are delivered: Analyzing and r develping requirements Mnitring perfrmance Assisting with quality assurance Develping a budget

21 4-2 PMCDP Certificatin and Equivalency Guidelines PMCDP Requirements by Certificatin Level 1.1 GENERAL PROJECT MANAGEMENT The certificatin candidate must demnstrate wrking-level knwledge f the Federal Prject Directr s (FPD s) rles and respnsibilities. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Prject Management Systems and Practices in DOE; OR, 2) a descriptin f the candidate's demnstrated equivalent experience r understanding f the FPD s rles and respnsibilities (fr this cmpetency, there is n equivalent class t Prject Management Systems and Practices in DOE that cvers the same tpics, hence the PMCDP des nt permit applicants t claim alternative training). If the applicant des nt currently pssess experience wrking n federal prjects, private-sectr experience may be substituted as lng as it is cmparable t the rles and respnsibilities f the FPD as utlined in DOE O 413.3B. The justificatin f fulfillment thrugh equivalent experience requires candidates t demnstrate all f the fllwing cvered in the PMCDP curse: The FPD s respnsibilities relative t the Management & Operating (M&O) r Management & Integrating (M&I) cntractr The purpse and peratin f the integrated prject team (IPT) Ethics requirements fr FPDs Department f Energy (DOE) Headquarters-Field relatinships and Lead Prgram Secretarial Officers (LPSOs) Rles and respnsibilities assciated with managing federal prjects The certificatin candidate must demnstrate familiarity-level knwledge f the envirnmental regulatins applicable t DOE prjects. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Prject Management Systems and Practices in DOE; OR 2) the successful cmpletin f an equivalent curse r training; OR 3) a descriptin f the candidate's demnstrated equivalent experience. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate a majrity f the fllwing knwledge examples cvered in the PMCDP curse: The purpse and cntent f each f the fllwing envirnmental dcuments and the impact n DOE prjects: Envirnmental Impact Statements Envirnmental Assessments Safety Analysis Categrical Exclusins Finding f N Significant Impact The rle f the FPD in the Natinal Envirnmental Prtectin Act (NEPA) prcess

22 PMCDP Certificatin and Equivalency Guidelines 4-3 PMCDP Requirements by Certificatin Level The requirements f the fllwing laws as they impact DOE prjects: NEPA Cmprehensive Envirnmental Respnse, Cmpensatin, and Liability Act (CERCLA) Resurce Cnservatin and Recvery Act (RCRA) Clean Water Act (CWA) Clean Air Act (CAA) Txic Substances Cntrl Act (TSCA) Occupatinal Safety and Health Act (OSHA) The certificatin candidate must demnstrate wrking-level knwledge f DOE Order 413.3B. vi Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Prject Management Systems and Practices in DOE; OR 2) a descriptin f the candidate's demnstrated equivalent experience (fr this cmpetency, there is n equivalent class t Prject Management Systems and Practices in DOE that cvers the same tpics, hence the PMCDP des nt permit applicants t claim alternative training). The justificatin f fulfillment thrugh equivalent experience requires candidates t demnstrate a majrity f the fllwing knwledge examples cvered in the PMCDP curse: The purpse, scpe, and applicatin f DOE Order 413.3B and the DOE Guides; this includes the definitin f key terms, essential elements, and persnnel respnsibilities and authrities The surce dcuments necessary t effectively manage the prject The critical decisin prcess including the rles, respnsibilities, and authrities fr critical decisins The prcedures fr determining cntractr cmpliance with the requirements f DOE Order 413.3B and with the DOE Prject Management Guides The rle f the participants in the Energy Systems Acquisitin Advisry Bard (ESAAB) prcess, the steps in the prcess, and the assciated schedules The FPD s rle in baseline develpment, change cntrl, and prject status reprting, including Quarterly Prject Reviews The rle f the FPD in the perfrmance f independent reviews (headquarters, external reviews, internal assessments, Gvernment Accuntability Office [GAO] and Inspectr General reviews) General engineering r scientific principles required t perfrm DOE prjects The purpse, use, and cntent f the: Prject Acquisitin Strategy Prject Executin Plan (PEP) The earned value management systems (EVMS) and prject reprting requirements in DOE Order 413.3B

23 4-4 PMCDP Certificatin and Equivalency Guidelines PMCDP Requirements by Certificatin Level The steps t integrate safety int the business case The steps t integrate safety management int the critical decisin (CD) prcess The relatinship between DOE Headquarters-Field and LPSOs The rle f the FPD in implementing DOE plicy n value management The requirement fr a value management assessment prir t CD-1 apprval 1.2 LEADERSHIP/TEAM BUILDING The certificatin candidate must demnstrate wrking-level knwledge f team building and leadership within a team. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Prject Management Essentials; OR 2) the successful cmpletin f an equivalent curse r training; OR 3) demnstrated equivalent experience; OR 4) current Prject Management Prfessinal (PMP) certificatin. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate a majrity f the fllwing knwledge examples cvered in the PMCDP curse: Team building methds and recgnizing individual and team perfrmance Results/gal riented wrk prcesses Team leadership and crdinatin f team activities Cnsensus building and cnflict reslutin techniques Trust and cnfidence develpment amng team members Effective leadership mdels and their applicatin 1.3 SCOPE MANAGEMENT The certificatin candidate must demnstrate wrking-level knwledge f wrk breakdwn structure (WBS) develpment and prject scpe baseline. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Prject Management Essentials; OR 2) the successful cmpletin f an equivalent curse r training; OR 3) demnstrated equivalent experience; OR 4) current PMP certificatin. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate a majrity f the fllwing knwledge examples cvered in the PMCDP curse: Prject missin need determinatins Cnceptual and detailed design dcumentatin develpment and review

24 PMCDP Certificatin and Equivalency Guidelines 4-5 PMCDP Requirements by Certificatin Level WBS develpment Prject scpe baseline develpment techniques and their applicatin Prject alternatives develpment and analysis Scpe change management Cnfiguratin management The certificatin candidate must demnstrate wrking-level knwledge f test and evaluatin. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Prject Management Systems and Practices in DOE; OR 2) the successful cmpletin f an equivalent curse r training; OR 3) demnstrated equivalent experience. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate all f the fllwing knwledge examples cvered in the PMCDP curse: Participatin in the develpment and executin f the acceptance test plan Acceptance f deliverables against perfrmance metrics standards Applicatin f cntract terms and cnditins t waivers and deviatins 1.4 COMMUNICATION MANAGEMENT The certificatin candidate must demnstrate wrking-level knwledge f interpersnal cmmunicatins. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Prject Management Essentials; OR 2) the successful cmpletin f an equivalent curse r training; OR 3) demnstrated equivalent experience; OR 4) current PMP certificatin. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate all f the fllwing knwledge examples cvered in the PMCDP curse: Interpersnal relatinship develpment Team develpment Effective team leadership Effective written and ral cmmunicatin techniques

25 4-6 PMCDP Certificatin and Equivalency Guidelines PMCDP Requirements by Certificatin Level 1.5 QUALITY/SAFETY MANAGEMENT The certificatin candidate must demnstrate wrking-level knwledge f safety planning in prject management. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Planning fr Safety in Prject Management; OR 2) the successful cmpletin f an equivalent curse r training; OR 3) demnstrated equivalent experience. Equivalency: Hld r receive the Senir Technical Safety Manager (STSM) certificatin by January 31, 2010, r hld a current Certified Safety Prfessinal (CSP) certificatin, r successfully cmpleted DOE SAF220, Senir Technical Safety Manager Overview. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate a majrity f the fllwing knwledge examples cvered in the PMCDP curse: The imprtance f safety t prjects and DOE s image and viability Emphasis f centrality f safety t every prject even if it is nt central t the missin Identificatin f safety requirements and cnsideratins at each CD level The FPD s rle in safety thrughut the CD prcess The imprtance f alternatives analysis and cnceptual design Hw t perfrm and cnduct a failure mde and effects analysis (FMEA) Hw t cntrl envirnmental safety hazards and wrker safety hazards Hw t cnduct a hazards analysis Hw t evaluate the final design in reference t safety Hw t manage safety during cnstructin The rles and respnsibilities f the cntractr fr Health, Safety and Security (HSS) prtectin, including integrated safety management (ISM)

26 PMCDP Certificatin and Equivalency Guidelines 4-7 PMCDP Requirements by Certificatin Level 1.6 COST MANAGEMENT The certificatin candidate must demnstrate wrking-level knwledge f life-cycle cst estimating. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Prject Management Essentials; OR 2) the successful cmpletin f an equivalent curse r training; OR 3) demnstrated equivalent experience; OR 4) current PMP certificatin. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate a majrity f the fllwing knwledge examples cvered in the PMCDP curse: Lifecycle estimating techniques and methdlgies The principles f time value f mney Basic cst estimating techniques, including parametric estimating, estimating by analgy, bttm up estimating, and activity-based csting Cntingency estimatin and usage The principles and use f range estimating Prcurement guidelines and perfrmance regulatins The principles f earned value management The certificatin candidate must demnstrate wrking-level knwledge f the federal budget prcess. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Prject Management Systems and Practices in DOE; OR 2) the successful cmpletin f an equivalent curse r training; OR 3) demnstrated equivalent experience. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate a majrity f the fllwing knwledge examples cvered in the PMCDP curse: The impacts f the federal budget prcess n the prject The rle f the FPD in the federal budget prcess The participants in the federal budget prcess and the majr phases f budgeting Budget dcuments, their develpment, and their use Cngressinal, Office f Management and Budget (OMB), and DOE-internal budget rles and prcesses Definitins f budget terminlgy

27 4-8 PMCDP Certificatin and Equivalency Guidelines PMCDP Requirements by Certificatin Level 1.7 TIME MANAGEMENT The certificatin candidate must demnstrate wrking-level knwledge f prject planning and resurce laded scheduling. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Prject Management Essentials; OR 2) the successful cmpletin f an equivalent curse r training; OR 3) demnstrated equivalent experience; OR 4) current PMP certificatin. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate a majrity f the fllwing knwledge examples cvered in the PMCDP curse: Prject schedule netwrks, including the definitin f activity duratins, and lgic Critical paths and ther scheduling terms Resurce allcatin Methds fr reprting and displaying schedule infrmatin 1.8 RISK MANAGEMENT The certificatin candidate must demnstrate wrking-level knwledge f prject risk management. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Prject Risk Analysis and Management; OR 2) the successful cmpletin f an equivalent curse r training; OR 3) demnstrated equivalent experience. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate all f the fllwing knwledge examples cvered in the PMCDP curse: Risk assessment and quantificatin The imprtance f assigning risk management respnsibility Tls t assess and manage risk Risk mitigatin plan develpment Risk management integratin int prject management

28 PMCDP Certificatin and Equivalency Guidelines 4-9 PMCDP Requirements by Certificatin Level 1.9 CONTRACT MANAGEMENT The certificatin candidate must pssess wrking-level knwledge f perfrming as a cntracting fficer s representative (COR). Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the Defense Acquisitin University nline Cntracting Officer Representative curse CLC 222; OR 2) the successful cmpletin f the classrm-based curse Cntract Administratin fr Technical Representatives prvided by DOE; OR 3) the successful cmpletin f an equivalent curse r training; OR 4) demnstrated equivalent experience. Nte: COR training must have been cmpleted within the five years previus t the certificatin applicatin date; if nt, the candidate must include bth the riginal date f the COR training as well as subsequent COR refresher curses. COR refresher curses must als have been cmpleted within the five years previus t the certificatin applicatin date. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate a majrity f the fllwing knwledge examples cvered in the PMCDP curse: The rles and respnsibilities f a COR The prcess fr mdifying an existing cntract Methds fr cmmunicating with the cntractr and the rles and respnsibilities f prject participants Cntract administratin Techniques fr evaluating change rders The prcess and methds fr evaluating cntractr deliverables, accepting wrk, and evaluating cntractr prcurement guidelines and regulatins The certificatin candidate must demnstrate wrking-level knwledge in the area f acquisitin strategy develpment and planning, and pre-award actins required in acquisitin planning. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Acquisitin Management fr Technical Persnnel; OR 2) the successful cmpletin f an equivalent curse r training; OR 3) demnstrated equivalent experience. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate a majrity f the fllwing knwledge examples cvered in the PMCDP curse: Adhering t federal plicy fr prject planning that includes acquisitin strategies and missin need statements Adhering t DOE plicy fr prject planning, budgeting, and management Determining prject acquisitin strategies and develping missin need statements that are included in the acquisitin plan

29 4-10 PMCDP Certificatin and Equivalency Guidelines PMCDP Requirements by Certificatin Level Using risk management skills in analyzing and recmmending technical, lcatin, and acquisitin alternatives fr acquisitin strategies The certificatin candidate must demnstrate wrking-level knwledge in the area f managing cntract changes. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse Managing Cntract Changes; OR 2) the successful cmpletin f an equivalent curse r training; OR 3) demnstrated equivalent experience. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate a majrity f the fllwing knwledge examples cvered in the PMCDP curse: Research and interpretatin f regulatry framewrk fr cntract changes Successful change rder management Effective management and settlement f Requests fr Equitable Adjustments (REA) Determinatin r entitlement fr a change r REA Price changes and REAs Optins fr prviding cntract financing fr changes Dispute settlement in accrdance with the Disputes Act Prject and cntract management alignment The certificatin candidate must demnstrate wrking-level knwledge in the areas f the DOE Acquisitin System. Fulfillment f this cmpetency may be achieved thrugh the fllwing: 1) the successful cmpletin f the PMCDP cre curse, Acquisitin Management fr Technical Persnnel; OR 2) the successful cmpletin f an equivalent curse r training; OR 3) demnstrated equivalent experience. The justificatin f fulfillment thrugh equivalent training r experience requires candidates t demnstrate a majrity f the fllwing knwledge examples cvered in the PMCDP curse: The relatinship between technical persnnel and cntracting persnnel in the acquisitin prcess The varius cntracting and slicitatin activities fr acquiring services and supplies, including: sealed bidding and cmpetitive cntracting; fixed-price and varius types f cst-reimbursement cntracts; and unique DOE slicitatin instruments The key tasks invlved in develpment f a prcurement request, including: definitin f requirements; develpment f a statement f wrk; preparatin and applicatin f evaluatin criteria; evaluatin f prpsals; and administratin f cntracts