INDIA SPAIN PROGRAMME OF COOPERATION ON INDUSTRIAL RESEARCH AND DEVELOPMENT

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1 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins Indian Implementating Agency Indian Funding Ministry/Department Spanish Funding Ministry/Department - Spanish Implementing Agency Department f Science & Technlgy Gvernment f India CONTENTS 1. Intrductin t the INDIA - SPAIN Prgramme f Cperatin n Industrial R&D. 2. Scpe f the Request fr Prpsals: Eligible Technlgy Sectrs - Thematic Areas in which Prpsals are invited. 3. Eligibility Criteria: Wh is eligible t apply? 4. Requirements - Selectin Criteria. 5. R&D Prject Funding - Financial Supprt t Successful Applicants. 6. Applicatin Prcess: Hw t Apply? 7. Imprtant Dates and Deadlines. 8. Screening f Applicatins. 9. Evaluatin and Selectin f R&D Prjects. 10. Applicatin Guidelines. 11. Funding Supprt Disbursement / Terms and Cnditins f Repayment f Fund. 12. Key Dcuments Needed. 13. Cntact Infrmatin. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 1

2 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins Jint Request fr Prpsals (RFP) GITA CDTI 2013 Terms,Cnditins and Guidelines fr Applicatins 1. INTRODUCTION TO THE INDIA - SPAIN PROGRAMME OF CO-OPERATION ON INDUSTRIAL R&D On June 12 th, 2007 a Memrandum f Understanding (MU) fr c-peratin in the field f Science and Technlgy was signed between the Ministry f Educatin and Science (MEC) and the Ministry f Industry, Turism and Trade (MITyC) f Spain, with the Ministry f Science and Technlgy (MST) f India, whereby the Parties cmmitted themselves respectively t prmte direct scientific and technlgical c-peratin between Gvernment agencies, universities, public research bdies, academies f science, research institutins, institutes f higher educatin, enterprises and scientific scieties. Within the frame f the India-Spain S&T Agreement, the Department f Science and Technlgy (Ministry f Science and Technlgy, India) and the Centre fr the Develpment f Industrial Technlgy (Secretariat f State fr Research, Develpment and Innvatin, Ministry f Ecnmy and Cmpetitiveness, Spain) signed n January 30 th 2013, a Prgramme f Cperatin in rder t develp ajint mechanism t prmte and fund innvatin-driven research and technlgy develpment between S&T stakehlders f bth cuntries as well as t encurage partnerships and business-led R&D&I prjects in areas f mutual interest. Cmpanies and ther R&D-perfrming rganisatins may seek supprt fr jint India-Spain R&D prjects and ther activities intended t generate new r expanded research and technlgy-based partnerships between the tw cuntries. Fr India, funding and ther services will be prvided thrugh the Glbal Innvatin & Technlgy Alliance (GITA), a nt-frprfit sectin 25 Cmpany, prmted by the Cnfederatin f Indian Industry (CII) and Technlgy Develpment Bard f the Department f Science & Technlgy, engaged by the Department f Science and Technlgy (DST), Gvernment f India fr this purpse. Fr Spain, funding and ther services will be prvided thrugh the Centre fr the Develpment f Industrial Technlgy (CDTI) under the Secretariat f State fr Research, Develpment and Innvatin, Ministry f Ecnmy and Cmpetitiveness, Gvernment f Spain. CDTI, Spain's Natinal Innvatin Agency is a public entity charged t prmte business R&D and fster the technlgical level and innvatin capacity f Spanish cmpanies. CDTI is the Spanish public entity that channels and supprts applicatins fr natinal and internatinal R&D&I prjects f Spanish cmpanies. This India-Spain prgram aims t fster and supprt the develpment f cllabrative Industrial R&D prjects cnsisting in the jint develpment f innvative prducts, prcesses and services, bringing tgether cmpanies, research rganisatins, academic institutins and ther cllabratrs frm bth cuntries. The referred R&D prjects (engaging small-t-medium-sized cmpanies and/r larger, well established cmpanies) must address specific market needs r sci-ecnmic challenges; demnstrate high industrial relevance and cmmercial ptential and be f mutual interest t all the participants, and bradly, t bth natins. Participatin in such industry-driven and market-riented cllabrative R&D prjects strive t enhance glbal cmpetitiveness and increase market access f Spanish and Indian cmpanies. Applicants are strngly encuraged t review the cmplete applicatin guidelines befre develping and submitting an Expressin f Interest r a cmplete prpsal. The referred infrmatin and guidelines are specific t the India-Spain Industrial R&D Prpsals t be submitted under this Request fr Prpsals. GITA and CDTI invite Indian and Spanish participants t submit cllabrative R&D prpsals as per the cnditins and terms laid dwn herewith. Please nte that the prpsal preparatin guidelines shuld be regarded as suggestins. Applicants may chse t address while develping the prpsals the pints that they believe strengthen the prpsal and cllabratin. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 2

3 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins 2. SCOPE OF THE REQUEST FOR PROPOSALS: ELIGIBLE TECHNOLOGY SECTORS - THEMATIC AREAS IN WHICH PROPOSALS ARE INVITED The present RFP is pen t jint industrial R&D prjects between Indian and Spanish partners in any f the fllwing thematic areas: Water Technlgies Infrmatin and Cmmunicatin Technlgies (ICT) Subsectrs f interest within the referred thematic areas are: Water Technlgies - Management f the Water Cycle Water Resurces Management Use and Cnsumptin f Water Cllectin, pumping and water transprtatin, distributin. Water Supply and Sanitatin (desalinisatin, water quality treatment technlgies, treatment and purificatin f drinking water). Water and Agriculture, efficient use f water fr irrigatin in agriculture. Water and Energy Efficiency. Wastewater Treatment Water recycling and renvatin fr multiple uses, Bitechnlgy and Nantechnlgy ptins fr water recvery and renvatin.new Treatments (water and energy - harvest energy frm the rganic materials while supplying clean water). Infrmatin and Cmmunicatin Technlgies (ICT), including: Future Internet Technlgies (nvel services and architectures, clud cmputing, trustwrthy ICT, Internet f things, etc.). Digital Cntent Technlgies. Mbile Technlgies and Services. Smart Cities. ICT as enabling technlgy in scietal challenges such as Energy, Health, Safety, Educatin, Transprt, etc.). 3. ELIGIBILITY CRITERIA: WHO IS ELIGIBLE TO APPLY? Eligible prjects under the present RFP are R&D prjects falling underthe thematic areas described abve in sectin 2, t beperfrmed by an internatinal cnsrtium f independent cmpanies frm India and Spain. This internatinal cnsrtium shall be frmed at least by ne qualified partner frm each cuntry (1 Indian cmpany + 1 Spanish cmpany), meeting the eligibility criteria fr Indian Applicants and Spanish Applicants laid dwn belw. R&D prject prpsals will be strengthened by the participatin f research centres, academic entities r ther R&D perfrmingrganisatins as a cmpnent f the R&D. Indian Applicants Eligible Indian applicants must be researchers r managers f fr-prfit cmpanies that perate and are headquartered in India. Academic institutins, research centres, hspitals (including nt-fr-prfit research institutes recgnized by DST/GITA) that are headquartered and perate in India are strngly encuraged t participate in the prject as c-investigatrs. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 3

4 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins Please nte: Indian cmpanies must be registered crpratins in India under the Indian Cmpanies Act 1956 and maintain a minimum f 51% Indian wnership. Sle prprietrs and partnership firms are nt eligible fr supprt under this RFP. Representatives frm subsidiaries f firms headquartered and wned utside India are nt eligible t receive funding frm GITA. Industry partners frm India must cntribute at least 50% f their participatin cst in the prject with wn ecnmic resurces. Spanish Applicants Eligible Spanish applicants must be individual Spanish cmpanies r an Ecnmic Interest Gruping(EIG) r a cnsrtium made up f at least tw independent cmpanies.the applicant cmpanies must beeither private r public, perating and registered in Spain, and hlding a valid Spanish cmpany tax cde (NIF). N minimum Spanish capital percentage wnership is required. Spanish subsidiaries f cmpanies headquartered utside f Spain may als be eligible fr supprt. Shuld the Spanish applicant be a cnsrtium f cmpanies, this Spanish cnsrtium shuld be led by a Spanish cmpany. Cllabratin with ther entities such as research centres, technlgical centres, universities, hspitals and ther R&Dperfrming rganisatins is permitted under CDTI s regulatins, CDTI will nt fund them directly, but may finance them indirectly as external cllabratins f the Spanish cmpanies invlved in the prjects. Cmpanies in difficulty are nt eligible fr CDTI s funding, accrding t the prvisins f Cmmunity guidelines n state aid fr rescuing and restructuring firms in difficulty, nr are any cmpanies that are subject t a pending recvery rder fllwing a prir decisin f the Eurpean Cmmissin which has declared the aid illegal and incmpatible with the cmmn market. 4. REQUIREMENTS SELECTION CRITERIA Ind-Spanish jint prpsals under the present RFP shallfulfill the fllwing criteria: Identify an eligible Prject Lead frm India and Spain respnsible fr leading the Ind-Spanish cnsrtium,develping the R&D jint prjectin each jurisdictin, and fficially submitting the applicatin fr funding in their cuntry t the respective implementing agency (CDTI in Spain and GITA in India).Indian and Spanish c-applicants must elabrate a jint and single prject prpsal applicatin.jint R&D&I prpsals must be submitted in English t bth f the ndal agencies (GITA in India and CDTI in Spain), by 15th March Unilaterally submitted prpsals shall nt be cnsidered. Indian Prject Lead (IPL) and Spanish Prject Lead (SPL) must be "fr-prfit cmpanies". IPL cmpany must be registered in India under the Indian Cmpanies Act (1956) and with a minimum f 51% Indian wnership. SPL cmpanies, either public r private, shuld be perating and registered in Spain, hlding a valid Spanish cmpany tax cde (NIF); n minimum Spanish capital percentage wnership is required. Spanish subsidiaries f MNCs headquartered utside f Spain may als be eligible fr supprt. CDTI will nly cnsider prpsals f Spanish Cmpanies fr participating in Ind-Spanish R&D prjects with a minimum budget f 175,000 eurs. Minimum budget requirement will be f 500,000 eurs in case the Spanish participatantsarefrming cnsrtium r an Ecnmic Interest Grup Althugh nt mandatry, participatin f ther R&D-perfrming rganisatins, such as research centres, universities, hspitals r thers isstrngly encuraged. Prjects invlving industry and ther R&D-perfrming rganisatins must prve active participatin f industrial partners frm India and Spain. Prpsed R&D Prject's duratin must be frm 1 year (12 mnths) t a maximum f 3 years (36 mnths). Prpsals shuld be industry-driven and market riented and must cnsist in the jint develpment r substantial imprvement f a prduct, prcess r service. Prpsals shuld be in mutual interest f the parties invlved, leading t cmmercialisatin and aimed at generating ecnmic and scial benefits. Ind-Spanish prpsals shuld emphasise hw the prpsed cllabratin adds value, its main technlgy highlights and innvatins, the activities t be develped by the Parties invlved underlining the India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 4

5 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins cllabrative wrk carried ut n each side and their expertise. Ind-Spanish cnsrtium and team's technical capacity and resurces required t manage and develp the R&D prpsal shuld be prved and demnstrated in the applicatin. Similarly, the added value f develping the R&D prpsal in cllabratin mde India-Spain shuld be emphasised. Prpsals shuld emphasise main technlgy highlights and innvatins, prgress beynd the state f the art and main differences f the prpsed technlgy with the already existing in the market, if that is the case. Cntributin f each f the partners f the cnsrtium t the prject (R&D tasks, technical capacity and expertise, cmmitted resurces,...) shuld be prved and demnstrated. Ind-Spanish prpsals must have equivalence f effrt f R&D activities and resurces bth in India and in Spain. Based n the principles f a true bilateral partnership, all prpsals shuld demnstrate equivalence in effrts frm the Indian and Spanish side f the cnsrtium. Prpsals shuld articulate clear cmmercial gals, and assciated cmmercializatin strategies f the prduct, prcess r service t be develped thrugh the jint R&D prpsal. It is essential t highlight the cmmercial impact that the R&D prpsal is prjected t have. Ind-Spanish prpsalsshall include, alng with the applicatin frm, a Cnsrtium Agreement duly sealed (stamped) and signed by all Ind-Spanish c-applicants. This Cnsrtium Agreement must regulatewnership, access rights and explitatin f the intellectual prperty rights generated during the cperatin (n prescribed frmat, ptinal draft template prvided in Annexures). Any Ind-Spanish team fulfilling the abve referred criteria is eligible t apply under this RFP in accrdance with the natinal laws, rules, regulatins and prcedures f their jurisdictin as well as respective implementing agencies. 5. R&D PROJECT FUNDING - FINANCIAL SUPPORT TO SUCESSFUL APPLICANTS GITA and CDTI will, after exchanging results f the technical and ecnmic evaluatins f the submitted prpsals by qualified evaluatrs, frm their mutual understanding n the prjects t be funded under the present RFP and make their funding decisins accrding t their nrmal practices. GITA and CDTI will infrm their respective beneficiaries abut their funding decisins accrding t their nrmal practices. Funding supprt will be given t each partner by its wn Implementing Organisatin (GITA in India, CDTI in Spain) in accrdance with their internal regulatins (Decentralised System f Financing). Althugh the individual type and value f individual cntributins allcated t Ind-Spanish prjects may vary, each bilateral prject must highlight the equivalent ttal cntributin frm each participating cuntry. Ttal cntributin may be defined as the cmbined value f cash, human resurce effrt, services/and r equipment that each cuntry invests in an R&D prject. In India GITA will fund the awarded Indian prject partners.successful prjects will have at least 50% industry R&D cmpnent. The active participatin f industry will be assessed frm the prject budget and the R&D perfrmed by the cmpany. Funding will be limited t 50% f the ttal eligible natinal cst f the prject with a limit f INR 150 Lakhs (INR 15,000,000) per prject n the Indian side. (This means if the Indian Prject Cst is 100 units, the Indian applicants will be eligible fr an verall supprt f 50 units nly. Mrever, the verall prject supprt f 50 units is a maximum frm the Gvernment f India, irrespective f its receipt frm DST/GITA and r any ther Gvernment Funding Agency supprt. Once a prject is funded with 50 units by DST/GITA, the prject applicants are nt entitled t request further funding supprt frm any ther Gvernment funding agency fr the same prject). Public funded academic and research rganisatin applicants may receive grants-in aid up t 100% f its part f eligible natinal cst in the prject. Industry may receive up t 50% f its part f eligible natinal cst by way f sft lan repayable upn successful cmpletin f the prject. Industry may receive a sft lan f up t 50% f the eligible natinal cst at a 3% annual interest rate, repayable in 10 instalments apprximately, with a prject perid as mratrium; subject t change as per the GI nrms and rules). Fr further infrmatin, please visit Sectin 10 f this dcument. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 5

6 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins In Spain CDTI will fund the Spanish Cmpanies, Cnsrtia r EIG s participatin in the awarded jint prjects. CDTI can nly prvide funding t Spanish cmpanies subject t budget availability and as per the financing cnditins valid at the time f signature f the financing cmmitment between CDTI and the awarded cmpanies. Cllabratin with ther entities such as research centres, technlgical centres, universities, hspitals and ther R&Dperfrming rganisatins is permitted under CDTI regulatins. AlthughCDTI will nt fund these entities directly, itmay finance them indirectly as external cllabratins f the Spanish Cmpanies invlved in the prject. CDTI financing cnditins shall abide by the regulatins prvided fr in the Cmmunity Framewrk fr State Aid fr R&D&I. In particular, the amunt f the aid, in terms f grss subsidy equivalent, shall, in all cases, adhere t the maximum intensity limits laid dwn in the Cmmunity Framewrk fr State Aid fr R&D&I. CDTI's financing cnditins valid n the date f the fficial launch f the Call are as fllw: Eligible expenditure: Persnnel expenses (researchers, technicians and ther ancillary persnnel, prvided that they are engaged exclusively in the research prject). Instrument and material csts, t the extent and during the perid in which they are used fr the research prject, including amrtisatins where apprpriate. Cntractual research csts, technical knwledge and patents bught r licensed frm utside surces at market prices, and csts fr cnsulting and equivalent services intended exclusively fr the research activity. Additinal general expenses resulting directly frm the research prject. Other perating expenses, including csts fr material, supplies and similar prducts, which result directly frm the research prject. Funding methd and amunt Sft lan f up t 75% (exceptinally up t 85%) f the eligible csts f the Spanish Cmpaniesparticipating in the awarded prject at an annual fixed interest rate equivalent t Euribr (Eur Interbank Offered Rate) + 0,1%. This fixed interest rate will be calculated at the time f apprval f the financing cmmitment between CDTI and the awarded cmpanies. Sft lan must be paid back t CDTI in 10 years with initial mratrium frm 2 t 3 years. Out f the 75% f the sft lan granted t the awarded Spanish Cmpanies, up t 18% may be cnsidered a grant in aid, and therefre nn reimbursable. Prject applicants which might have already benefited frm any ther Gvernment funding agency supprt fr the same prject, might nt be entitled t either all the benefits f the financing cnditins granted by CDTI, r request further funding supprt fr the same prject. 6. APPLICATION PROCESS: HOW TO APPLY? T ensure the effective delivery f the RFP and reinfrce the principles f bilateral partnership, GITA and CDTI will fllw a jint applicatin prcess fr this RFP. The Bilateral Applicatin Frm, Guidelines and ther relevant dcuments and infrmatin regarding the RFP are made available n GITA's and CDTI's websites fr Indian and Spanish applicants respectively frm the date f fficial launch f the Ind-Spanish Call fr Industrial R&D Prpsals until the last date f submissin f the applicatin. During this perid Indian applicants can register n GITA's website (www.gita.rg.in), access and dwnlad the applicatin frm template and guidelines. Similarly, Spanish applicants can register n CDTI's website (www.cdti.es), access templates and relevant infrmatin regarding the RFP, and submit electrnically the R&D prpsals. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 6

7 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins Spanish and Indian C-Applicants must develp a unique prject prpsal applicatin that shall be submitted in English using the bilateral applicatin frm (attached as Annex 1) agreed by bth institutins, GITA and CDTI, simultaneusly within the deadline f the RFP. HOW TO APPLY? Jint R&D prpsals must be submitted t bth f the ndal agencies (GITA in India, CDTI in Spain), by 15th March 2014 (until midnight Indian and Spanish lcal time respectively). Unilaterally submitted prpsals shall nt be cnsidered. Indian and Spanish C-Applicants must elabrate a single prject prpsal applicatin (Annex 1 - Bilateral C-peratin Frm).Prject prpsals that are nt in the prescribed template r are handwritten shall nt be accepted. The Bilateral C-peratin Frm must emphasise hw the prpsed cllabratin adds value, main technlgy highlights and innvatins, activities t be develped by the Parties invlved underlining the cllabrative R&D wrk being carried ut n each side, their expertise, etc. Please nte that this Bilateral C-peratin Frm must be sealed (stamped) and signed by all c-applicants at the end f the dcument, expressly indicating name and designatin f the authrized signatry in the rganisatin. Any ther relevant infrmatin nt expressly mentined n the frm and that the applicants cnsider relevant may be included as Annexes. In additin t the Bilateral C-peratin Frm, c-applicants must submit the fllwing dcuments as relevant appendices: Cnsrtium Agreement in English whereby c-applicants shuld agree upn the wnership, access rights and explitatin f intellectual prperty generated during the c-peratin, t be submitted t GITA and CDTI. N prescribed frmat is prvided in Annexes. Similarly, the Cnsrtium Agreement needs t be sealed (stamped) and signed by all c-applicants. Funding rganisatin-specific dcuments t be submitted t GITA and CDTI respectively, as per their guidelines. INDIA - GITA Cpy f Agreement (alng with IP sharing agreement, if any) between all Indian Prject Partners (as applicable), clearly specifying the rles/respnsibilities/deliverables f each f the prject partners. In case IPL/Partners are recgnized by the Department f Scientific and Industrial Research (DSIR), Gvernment f India r any ther cmpetent authrity as in-huse R&D unit, supprting dcument fr the same. KYC dcuments f IPL/Partners Cpy f the Cmpany Registratin Certificate f IPL/Partners Audited Annual Reprts (including balance sheet, prfit & lss accunt & auditr's reprts) f IPL/Partners fr last 3 financial years. Annual Reprt can be exempted in case f institutin managed by Gvernment Agency. *Please nte that abve list is indicative and GITA, in India, may seek additinal infrmatin, dcuments frm individual prject partners as well. SPAIN - CDTI "InfrmePreliminar" f the prject prpsal in Spanish (prescribed frmat).financial details f the Applicants (balance sheet, prfit & lss accunt & auditr's reprts) t fed in via the electrnic system. Applicant's declaratin stating that n financial supprt r benefit in cnnectin t the same R&D prpsal has been granted by any ther Gvernment funding agency. Applicant s statement n the incentive effect f the aid ( Declaración sbre el efect incentivadr de la ayuda ) in such a way that the cmmencement date f the activities f the prject must be subsequent t the aid applicatin submissin date. Applicant s statement n the type and categry f enterprise ( Declaraciónsbretipy categría de empresa ) Indian applicants will submit applicatins as per GITA's guidelines and using GITA's electrnic services. Additinally, Indian applicants are required t submit 2 riginal sets f dcuments t GITA, duly signed by their authrised fficials, wh are India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 7

8 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins respnsible fr the implementatin f the prpsed R&D prject, as well as duly endrsed by the Chief Executive r Head f the applicant rganizatin r institute. Fr details visit GITA's website Spanish applicants will submit their applicatins fllwing CDTI's nrmal guidelines and using CDTI's electrnic services. Further infrmatin n CDTI's funding is available in Spanish. Fr details visit CDTI's website The cmplete details f the Call are available n GITA's and CDTI's websites: and Indian Prject Lead (IPL) and Spanish Prject Lead (SPL) will receive cnfirmatin frm GITA and CDTI respectively upn successful receipt f their applicatins. Applicants shuld fllw their lcal guidelines and cntact the ndal persns at their natinal funding rganisatins, if any further clarificatin regarding the applicatin prcess r prpsal submissin is required. Cntact details are given belw: Indian side (GITA) Glbal Innvatin & Technlgy Alliance (GITA) 4th Flr, IGSSS Building, 28 Institutinal Area, Ldi Rad, New Delhi , INDIA Phne: / Fax: Website: Spanish side (CDTI) Freign Technlgy Actin Department Directrate f Internatinal Prgrammes Centre fr the Develpment f Industrial Technlgy Address: C/Cid 4, Madrid, Spain Phne: Website:www.cdti.es 7. IMPORTANT DATES AND DEADLINES Official Launch f Request fr Prpsals: Nvember 12th, 2013 Submissin Date fr Full Applicatin Frm / Prpsal: March 15th, 2014 Release f Request fr Prpsals Results: July 15th, SCREENING OF APPLICATIONS The eligibility f each applicatin will be screened and cmpleted by GITA and CDTI within ne mnth frm the clsing date f the RFP. GITA and CDTI may cntact the applicants requesting them t prvide missing r additinal infrmatin. All applicants will be ntified f the results f the initial review f their prjects by the respective Implementing Organisatin. Thereafter, GITA and CDTI will share infrmatin and prduce a final list f cmplete prject prpsals fficially submitted t bth Implementing Organisatins. This actin may result in: Rejecting prject prpsals nly submitted in Spain r India. Dismissing prject prpsals nt meeting the basic eligibility criteria mentined in the RFP guidelines; a separate cmmunicatin will be sent by GITA and CDTI infrming f this decisin. After prducing and agreeing upn the final list f cmplete prject prpsals fficially submitted under the RFP, GITA and CDTI will cmmunicate the final decisin t all the IPL and SPL applicants. 9. EVALUATION AND SELECTION OF R&D PROJECTS GITA and CDTI will cnduct a parallel but independent review f all applicatins fllwed by a jint review. Peer review evaluatin will be based n the principles f excellence, prgress beynd state f the art and market ptential (detailed list f evaluatin criteria indicated belw under the title Assessment Criteria). India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 8

9 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins After exchanging the evaluatin results, GITA and CDTI will find cnsensus n the evaluatin results and will take a jint decisin n the prjects t be funded, as per the budget allcated t the specific RFP. All Ind-Spanish applicatins will be treated as strictly cnfidential. Each prject prpsal will be peer reviewed and evaluated either frm the technical as well as frm the financial pint f view. INDIA In the case f GITA, applicatins will be evaluated by an independent panel f experts, called the Prject Evaluatin Cmmittee (PEC). The full prpsal will be examined by sectrial and financial experts. PEC meeting will be cnvened by GITA, and IPLs will be invited fr presentatin and discussin. During the evaluatin prcess, IPL/Partners will be required t present the prject prpsal t the PEC in a face-t-face meeting. Schedule/venue fr the presentatin will be cmmunicated by GITA t the IPL/Partners in advance, alng with a check-list f supprting dcuments t be prduced. N travel/stay allwances will be paid t IPL/Partners fr this purpse. IPL/Partners will be required t present selfattested cpies f the dcuments referred t in sectin 6 regarding applicatin prcess and rganisatin-specific dcuments t be submitted t GITA by Indian applicants. GITA will nt send applicatins fr technical assessment t external Indian evaluatrs utside GITA withut first having a cnfidentiality r nn-disclsure agreement in place. SPAIN In the case f CDTI, each prject prpsal will be reviewed and evaluated by qualified evaluatrs wrking as permanent emplyees f CDTI and as per its evaluatin and review guidelines. Evaluatrs f GITA and CDTI will use the agreed evaluatin frm (attached, CDTI-GITA Bilateral Applicatin Frm) t execute ex-ante assessment f Ind-Spanish R&D prjects, befre their endrsement. As per the results f the assessments, evaluatrs frm CDTI and GITA will make recmmendatins t the Prgramme Management Cmmittee. A jint review Cmmittee cmpsed by representatives f GITA and CDTI will find cnsensus n the evaluatin results and make a jint decisin n the prjects t be funded, as per the budget allcated t the specific RFP. ASSESSMENT CRITERIA The jint prjects must meet the general requirements f the funding rganisatins. The prjects t be funded are chsen by evaluating them as a whle. Prjects are reviewed and evaluated against the evaluatin criteria utlined in the agreed evaluatin frm, mainly: Crucial Criteria Financial Capacity f Partner Frmal Agreement between Partners Basic Assessment Criteria Partnership and Partners Well balanced partnership Added value thrugh c-peratin Technlgy Capacity f all Partners Managerial Capacity f all Partners Prject Structure Methdlgy and Planning Apprach Milestnes and deliverables Cst and financing structure Financing Cmmitment f each partner Technlgy and Innvatin Technlgy Advance India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 9

INDIA SPAIN PROGRAMME OF COOPERATION ON INDUSTRIAL RESEARCH AND DEVELOPMENT

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