INDIA SPAIN PROGRAMME OF COOPERATION ON INDUSTRIAL RESEARCH AND DEVELOPMENT

Transcription

1 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins Indian Implementating Agency Indian Funding Ministry/Department Spanish Funding Ministry/Department - Spanish Implementing Agency Department f Science & Technlgy Gvernment f India CONTENTS 1. Intrductin t the INDIA - SPAIN Prgramme f Cperatin n Industrial R&D. 2. Scpe f the Request fr Prpsals: Eligible Technlgy Sectrs - Thematic Areas in which Prpsals are invited. 3. Eligibility Criteria: Wh is eligible t apply? 4. Requirements - Selectin Criteria. 5. R&D Prject Funding - Financial Supprt t Successful Applicants. 6. Applicatin Prcess: Hw t Apply? 7. Imprtant Dates and Deadlines. 8. Screening f Applicatins. 9. Evaluatin and Selectin f R&D Prjects. 10. Applicatin Guidelines. 11. Funding Supprt Disbursement / Terms and Cnditins f Repayment f Fund. 12. Key Dcuments Needed. 13. Cntact Infrmatin. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 1

2 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins Jint Request fr Prpsals (RFP) GITA CDTI 2013 Terms,Cnditins and Guidelines fr Applicatins 1. INTRODUCTION TO THE INDIA - SPAIN PROGRAMME OF CO-OPERATION ON INDUSTRIAL R&D On June 12 th, 2007 a Memrandum f Understanding (MU) fr c-peratin in the field f Science and Technlgy was signed between the Ministry f Educatin and Science (MEC) and the Ministry f Industry, Turism and Trade (MITyC) f Spain, with the Ministry f Science and Technlgy (MST) f India, whereby the Parties cmmitted themselves respectively t prmte direct scientific and technlgical c-peratin between Gvernment agencies, universities, public research bdies, academies f science, research institutins, institutes f higher educatin, enterprises and scientific scieties. Within the frame f the India-Spain S&T Agreement, the Department f Science and Technlgy (Ministry f Science and Technlgy, India) and the Centre fr the Develpment f Industrial Technlgy (Secretariat f State fr Research, Develpment and Innvatin, Ministry f Ecnmy and Cmpetitiveness, Spain) signed n January 30 th 2013, a Prgramme f Cperatin in rder t develp ajint mechanism t prmte and fund innvatin-driven research and technlgy develpment between S&T stakehlders f bth cuntries as well as t encurage partnerships and business-led R&D&I prjects in areas f mutual interest. Cmpanies and ther R&D-perfrming rganisatins may seek supprt fr jint India-Spain R&D prjects and ther activities intended t generate new r expanded research and technlgy-based partnerships between the tw cuntries. Fr India, funding and ther services will be prvided thrugh the Glbal Innvatin & Technlgy Alliance (GITA), a nt-frprfit sectin 25 Cmpany, prmted by the Cnfederatin f Indian Industry (CII) and Technlgy Develpment Bard f the Department f Science & Technlgy, engaged by the Department f Science and Technlgy (DST), Gvernment f India fr this purpse. Fr Spain, funding and ther services will be prvided thrugh the Centre fr the Develpment f Industrial Technlgy (CDTI) under the Secretariat f State fr Research, Develpment and Innvatin, Ministry f Ecnmy and Cmpetitiveness, Gvernment f Spain. CDTI, Spain's Natinal Innvatin Agency is a public entity charged t prmte business R&D and fster the technlgical level and innvatin capacity f Spanish cmpanies. CDTI is the Spanish public entity that channels and supprts applicatins fr natinal and internatinal R&D&I prjects f Spanish cmpanies. This India-Spain prgram aims t fster and supprt the develpment f cllabrative Industrial R&D prjects cnsisting in the jint develpment f innvative prducts, prcesses and services, bringing tgether cmpanies, research rganisatins, academic institutins and ther cllabratrs frm bth cuntries. The referred R&D prjects (engaging small-t-medium-sized cmpanies and/r larger, well established cmpanies) must address specific market needs r sci-ecnmic challenges; demnstrate high industrial relevance and cmmercial ptential and be f mutual interest t all the participants, and bradly, t bth natins. Participatin in such industry-driven and market-riented cllabrative R&D prjects strive t enhance glbal cmpetitiveness and increase market access f Spanish and Indian cmpanies. Applicants are strngly encuraged t review the cmplete applicatin guidelines befre develping and submitting an Expressin f Interest r a cmplete prpsal. The referred infrmatin and guidelines are specific t the India-Spain Industrial R&D Prpsals t be submitted under this Request fr Prpsals. GITA and CDTI invite Indian and Spanish participants t submit cllabrative R&D prpsals as per the cnditins and terms laid dwn herewith. Please nte that the prpsal preparatin guidelines shuld be regarded as suggestins. Applicants may chse t address while develping the prpsals the pints that they believe strengthen the prpsal and cllabratin. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 2

3 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins 2. SCOPE OF THE REQUEST FOR PROPOSALS: ELIGIBLE TECHNOLOGY SECTORS - THEMATIC AREAS IN WHICH PROPOSALS ARE INVITED The present RFP is pen t jint industrial R&D prjects between Indian and Spanish partners in any f the fllwing thematic areas: Water Technlgies Infrmatin and Cmmunicatin Technlgies (ICT) Subsectrs f interest within the referred thematic areas are: Water Technlgies - Management f the Water Cycle Water Resurces Management Use and Cnsumptin f Water Cllectin, pumping and water transprtatin, distributin. Water Supply and Sanitatin (desalinisatin, water quality treatment technlgies, treatment and purificatin f drinking water). Water and Agriculture, efficient use f water fr irrigatin in agriculture. Water and Energy Efficiency. Wastewater Treatment Water recycling and renvatin fr multiple uses, Bitechnlgy and Nantechnlgy ptins fr water recvery and renvatin.new Treatments (water and energy - harvest energy frm the rganic materials while supplying clean water). Infrmatin and Cmmunicatin Technlgies (ICT), including: Future Internet Technlgies (nvel services and architectures, clud cmputing, trustwrthy ICT, Internet f things, etc.). Digital Cntent Technlgies. Mbile Technlgies and Services. Smart Cities. ICT as enabling technlgy in scietal challenges such as Energy, Health, Safety, Educatin, Transprt, etc.). 3. ELIGIBILITY CRITERIA: WHO IS ELIGIBLE TO APPLY? Eligible prjects under the present RFP are R&D prjects falling underthe thematic areas described abve in sectin 2, t beperfrmed by an internatinal cnsrtium f independent cmpanies frm India and Spain. This internatinal cnsrtium shall be frmed at least by ne qualified partner frm each cuntry (1 Indian cmpany + 1 Spanish cmpany), meeting the eligibility criteria fr Indian Applicants and Spanish Applicants laid dwn belw. R&D prject prpsals will be strengthened by the participatin f research centres, academic entities r ther R&D perfrmingrganisatins as a cmpnent f the R&D. Indian Applicants Eligible Indian applicants must be researchers r managers f fr-prfit cmpanies that perate and are headquartered in India. Academic institutins, research centres, hspitals (including nt-fr-prfit research institutes recgnized by DST/GITA) that are headquartered and perate in India are strngly encuraged t participate in the prject as c-investigatrs. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 3

4 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins Please nte: Indian cmpanies must be registered crpratins in India under the Indian Cmpanies Act 1956 and maintain a minimum f 51% Indian wnership. Sle prprietrs and partnership firms are nt eligible fr supprt under this RFP. Representatives frm subsidiaries f firms headquartered and wned utside India are nt eligible t receive funding frm GITA. Industry partners frm India must cntribute at least 50% f their participatin cst in the prject with wn ecnmic resurces. Spanish Applicants Eligible Spanish applicants must be individual Spanish cmpanies r an Ecnmic Interest Gruping(EIG) r a cnsrtium made up f at least tw independent cmpanies.the applicant cmpanies must beeither private r public, perating and registered in Spain, and hlding a valid Spanish cmpany tax cde (NIF). N minimum Spanish capital percentage wnership is required. Spanish subsidiaries f cmpanies headquartered utside f Spain may als be eligible fr supprt. Shuld the Spanish applicant be a cnsrtium f cmpanies, this Spanish cnsrtium shuld be led by a Spanish cmpany. Cllabratin with ther entities such as research centres, technlgical centres, universities, hspitals and ther R&Dperfrming rganisatins is permitted under CDTI s regulatins, CDTI will nt fund them directly, but may finance them indirectly as external cllabratins f the Spanish cmpanies invlved in the prjects. Cmpanies in difficulty are nt eligible fr CDTI s funding, accrding t the prvisins f Cmmunity guidelines n state aid fr rescuing and restructuring firms in difficulty, nr are any cmpanies that are subject t a pending recvery rder fllwing a prir decisin f the Eurpean Cmmissin which has declared the aid illegal and incmpatible with the cmmn market. 4. REQUIREMENTS SELECTION CRITERIA Ind-Spanish jint prpsals under the present RFP shallfulfill the fllwing criteria: Identify an eligible Prject Lead frm India and Spain respnsible fr leading the Ind-Spanish cnsrtium,develping the R&D jint prjectin each jurisdictin, and fficially submitting the applicatin fr funding in their cuntry t the respective implementing agency (CDTI in Spain and GITA in India).Indian and Spanish c-applicants must elabrate a jint and single prject prpsal applicatin.jint R&D&I prpsals must be submitted in English t bth f the ndal agencies (GITA in India and CDTI in Spain), by 15th March Unilaterally submitted prpsals shall nt be cnsidered. Indian Prject Lead (IPL) and Spanish Prject Lead (SPL) must be "fr-prfit cmpanies". IPL cmpany must be registered in India under the Indian Cmpanies Act (1956) and with a minimum f 51% Indian wnership. SPL cmpanies, either public r private, shuld be perating and registered in Spain, hlding a valid Spanish cmpany tax cde (NIF); n minimum Spanish capital percentage wnership is required. Spanish subsidiaries f MNCs headquartered utside f Spain may als be eligible fr supprt. CDTI will nly cnsider prpsals f Spanish Cmpanies fr participating in Ind-Spanish R&D prjects with a minimum budget f 175,000 eurs. Minimum budget requirement will be f 500,000 eurs in case the Spanish participatantsarefrming cnsrtium r an Ecnmic Interest Grup Althugh nt mandatry, participatin f ther R&D-perfrming rganisatins, such as research centres, universities, hspitals r thers isstrngly encuraged. Prjects invlving industry and ther R&D-perfrming rganisatins must prve active participatin f industrial partners frm India and Spain. Prpsed R&D Prject's duratin must be frm 1 year (12 mnths) t a maximum f 3 years (36 mnths). Prpsals shuld be industry-driven and market riented and must cnsist in the jint develpment r substantial imprvement f a prduct, prcess r service. Prpsals shuld be in mutual interest f the parties invlved, leading t cmmercialisatin and aimed at generating ecnmic and scial benefits. Ind-Spanish prpsals shuld emphasise hw the prpsed cllabratin adds value, its main technlgy highlights and innvatins, the activities t be develped by the Parties invlved underlining the India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 4

5 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins cllabrative wrk carried ut n each side and their expertise. Ind-Spanish cnsrtium and team's technical capacity and resurces required t manage and develp the R&D prpsal shuld be prved and demnstrated in the applicatin. Similarly, the added value f develping the R&D prpsal in cllabratin mde India-Spain shuld be emphasised. Prpsals shuld emphasise main technlgy highlights and innvatins, prgress beynd the state f the art and main differences f the prpsed technlgy with the already existing in the market, if that is the case. Cntributin f each f the partners f the cnsrtium t the prject (R&D tasks, technical capacity and expertise, cmmitted resurces,...) shuld be prved and demnstrated. Ind-Spanish prpsals must have equivalence f effrt f R&D activities and resurces bth in India and in Spain. Based n the principles f a true bilateral partnership, all prpsals shuld demnstrate equivalence in effrts frm the Indian and Spanish side f the cnsrtium. Prpsals shuld articulate clear cmmercial gals, and assciated cmmercializatin strategies f the prduct, prcess r service t be develped thrugh the jint R&D prpsal. It is essential t highlight the cmmercial impact that the R&D prpsal is prjected t have. Ind-Spanish prpsalsshall include, alng with the applicatin frm, a Cnsrtium Agreement duly sealed (stamped) and signed by all Ind-Spanish c-applicants. This Cnsrtium Agreement must regulatewnership, access rights and explitatin f the intellectual prperty rights generated during the cperatin (n prescribed frmat, ptinal draft template prvided in Annexures). Any Ind-Spanish team fulfilling the abve referred criteria is eligible t apply under this RFP in accrdance with the natinal laws, rules, regulatins and prcedures f their jurisdictin as well as respective implementing agencies. 5. R&D PROJECT FUNDING - FINANCIAL SUPPORT TO SUCESSFUL APPLICANTS GITA and CDTI will, after exchanging results f the technical and ecnmic evaluatins f the submitted prpsals by qualified evaluatrs, frm their mutual understanding n the prjects t be funded under the present RFP and make their funding decisins accrding t their nrmal practices. GITA and CDTI will infrm their respective beneficiaries abut their funding decisins accrding t their nrmal practices. Funding supprt will be given t each partner by its wn Implementing Organisatin (GITA in India, CDTI in Spain) in accrdance with their internal regulatins (Decentralised System f Financing). Althugh the individual type and value f individual cntributins allcated t Ind-Spanish prjects may vary, each bilateral prject must highlight the equivalent ttal cntributin frm each participating cuntry. Ttal cntributin may be defined as the cmbined value f cash, human resurce effrt, services/and r equipment that each cuntry invests in an R&D prject. In India GITA will fund the awarded Indian prject partners.successful prjects will have at least 50% industry R&D cmpnent. The active participatin f industry will be assessed frm the prject budget and the R&D perfrmed by the cmpany. Funding will be limited t 50% f the ttal eligible natinal cst f the prject with a limit f INR 150 Lakhs (INR 15,000,000) per prject n the Indian side. (This means if the Indian Prject Cst is 100 units, the Indian applicants will be eligible fr an verall supprt f 50 units nly. Mrever, the verall prject supprt f 50 units is a maximum frm the Gvernment f India, irrespective f its receipt frm DST/GITA and r any ther Gvernment Funding Agency supprt. Once a prject is funded with 50 units by DST/GITA, the prject applicants are nt entitled t request further funding supprt frm any ther Gvernment funding agency fr the same prject). Public funded academic and research rganisatin applicants may receive grants-in aid up t 100% f its part f eligible natinal cst in the prject. Industry may receive up t 50% f its part f eligible natinal cst by way f sft lan repayable upn successful cmpletin f the prject. Industry may receive a sft lan f up t 50% f the eligible natinal cst at a 3% annual interest rate, repayable in 10 instalments apprximately, with a prject perid as mratrium; subject t change as per the GI nrms and rules). Fr further infrmatin, please visit Sectin 10 f this dcument. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 5

6 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins In Spain CDTI will fund the Spanish Cmpanies, Cnsrtia r EIG s participatin in the awarded jint prjects. CDTI can nly prvide funding t Spanish cmpanies subject t budget availability and as per the financing cnditins valid at the time f signature f the financing cmmitment between CDTI and the awarded cmpanies. Cllabratin with ther entities such as research centres, technlgical centres, universities, hspitals and ther R&Dperfrming rganisatins is permitted under CDTI regulatins. AlthughCDTI will nt fund these entities directly, itmay finance them indirectly as external cllabratins f the Spanish Cmpanies invlved in the prject. CDTI financing cnditins shall abide by the regulatins prvided fr in the Cmmunity Framewrk fr State Aid fr R&D&I. In particular, the amunt f the aid, in terms f grss subsidy equivalent, shall, in all cases, adhere t the maximum intensity limits laid dwn in the Cmmunity Framewrk fr State Aid fr R&D&I. CDTI's financing cnditins valid n the date f the fficial launch f the Call are as fllw: Eligible expenditure: Persnnel expenses (researchers, technicians and ther ancillary persnnel, prvided that they are engaged exclusively in the research prject). Instrument and material csts, t the extent and during the perid in which they are used fr the research prject, including amrtisatins where apprpriate. Cntractual research csts, technical knwledge and patents bught r licensed frm utside surces at market prices, and csts fr cnsulting and equivalent services intended exclusively fr the research activity. Additinal general expenses resulting directly frm the research prject. Other perating expenses, including csts fr material, supplies and similar prducts, which result directly frm the research prject. Funding methd and amunt Sft lan f up t 75% (exceptinally up t 85%) f the eligible csts f the Spanish Cmpaniesparticipating in the awarded prject at an annual fixed interest rate equivalent t Euribr (Eur Interbank Offered Rate) + 0,1%. This fixed interest rate will be calculated at the time f apprval f the financing cmmitment between CDTI and the awarded cmpanies. Sft lan must be paid back t CDTI in 10 years with initial mratrium frm 2 t 3 years. Out f the 75% f the sft lan granted t the awarded Spanish Cmpanies, up t 18% may be cnsidered a grant in aid, and therefre nn reimbursable. Prject applicants which might have already benefited frm any ther Gvernment funding agency supprt fr the same prject, might nt be entitled t either all the benefits f the financing cnditins granted by CDTI, r request further funding supprt fr the same prject. 6. APPLICATION PROCESS: HOW TO APPLY? T ensure the effective delivery f the RFP and reinfrce the principles f bilateral partnership, GITA and CDTI will fllw a jint applicatin prcess fr this RFP. The Bilateral Applicatin Frm, Guidelines and ther relevant dcuments and infrmatin regarding the RFP are made available n GITA's and CDTI's websites fr Indian and Spanish applicants respectively frm the date f fficial launch f the Ind-Spanish Call fr Industrial R&D Prpsals until the last date f submissin f the applicatin. During this perid Indian applicants can register n GITA's website ( access and dwnlad the applicatin frm template and guidelines. Similarly, Spanish applicants can register n CDTI's website ( access templates and relevant infrmatin regarding the RFP, and submit electrnically the R&D prpsals. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 6

7 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins Spanish and Indian C-Applicants must develp a unique prject prpsal applicatin that shall be submitted in English using the bilateral applicatin frm (attached as Annex 1) agreed by bth institutins, GITA and CDTI, simultaneusly within the deadline f the RFP. HOW TO APPLY? Jint R&D prpsals must be submitted t bth f the ndal agencies (GITA in India, CDTI in Spain), by 15th March 2014 (until midnight Indian and Spanish lcal time respectively). Unilaterally submitted prpsals shall nt be cnsidered. Indian and Spanish C-Applicants must elabrate a single prject prpsal applicatin (Annex 1 - Bilateral C-peratin Frm).Prject prpsals that are nt in the prescribed template r are handwritten shall nt be accepted. The Bilateral C-peratin Frm must emphasise hw the prpsed cllabratin adds value, main technlgy highlights and innvatins, activities t be develped by the Parties invlved underlining the cllabrative R&D wrk being carried ut n each side, their expertise, etc. Please nte that this Bilateral C-peratin Frm must be sealed (stamped) and signed by all c-applicants at the end f the dcument, expressly indicating name and designatin f the authrized signatry in the rganisatin. Any ther relevant infrmatin nt expressly mentined n the frm and that the applicants cnsider relevant may be included as Annexes. In additin t the Bilateral C-peratin Frm, c-applicants must submit the fllwing dcuments as relevant appendices: Cnsrtium Agreement in English whereby c-applicants shuld agree upn the wnership, access rights and explitatin f intellectual prperty generated during the c-peratin, t be submitted t GITA and CDTI. N prescribed frmat is prvided in Annexes. Similarly, the Cnsrtium Agreement needs t be sealed (stamped) and signed by all c-applicants. Funding rganisatin-specific dcuments t be submitted t GITA and CDTI respectively, as per their guidelines. INDIA - GITA Cpy f Agreement (alng with IP sharing agreement, if any) between all Indian Prject Partners (as applicable), clearly specifying the rles/respnsibilities/deliverables f each f the prject partners. In case IPL/Partners are recgnized by the Department f Scientific and Industrial Research (DSIR), Gvernment f India r any ther cmpetent authrity as in-huse R&D unit, supprting dcument fr the same. KYC dcuments f IPL/Partners Cpy f the Cmpany Registratin Certificate f IPL/Partners Audited Annual Reprts (including balance sheet, prfit & lss accunt & auditr's reprts) f IPL/Partners fr last 3 financial years. Annual Reprt can be exempted in case f institutin managed by Gvernment Agency. *Please nte that abve list is indicative and GITA, in India, may seek additinal infrmatin, dcuments frm individual prject partners as well. SPAIN - CDTI "InfrmePreliminar" f the prject prpsal in Spanish (prescribed frmat).financial details f the Applicants (balance sheet, prfit & lss accunt & auditr's reprts) t fed in via the electrnic system. Applicant's declaratin stating that n financial supprt r benefit in cnnectin t the same R&D prpsal has been granted by any ther Gvernment funding agency. Applicant s statement n the incentive effect f the aid ( Declaración sbre el efect incentivadr de la ayuda ) in such a way that the cmmencement date f the activities f the prject must be subsequent t the aid applicatin submissin date. Applicant s statement n the type and categry f enterprise ( Declaraciónsbretipy categría de empresa ) Indian applicants will submit applicatins as per GITA's guidelines and using GITA's electrnic services. Additinally, Indian applicants are required t submit 2 riginal sets f dcuments t GITA, duly signed by their authrised fficials, wh are India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 7

8 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins respnsible fr the implementatin f the prpsed R&D prject, as well as duly endrsed by the Chief Executive r Head f the applicant rganizatin r institute. Fr details visit GITA's website Spanish applicants will submit their applicatins fllwing CDTI's nrmal guidelines and using CDTI's electrnic services. Further infrmatin n CDTI's funding is available in Spanish. Fr details visit CDTI's website The cmplete details f the Call are available n GITA's and CDTI's websites: and Indian Prject Lead (IPL) and Spanish Prject Lead (SPL) will receive cnfirmatin frm GITA and CDTI respectively upn successful receipt f their applicatins. Applicants shuld fllw their lcal guidelines and cntact the ndal persns at their natinal funding rganisatins, if any further clarificatin regarding the applicatin prcess r prpsal submissin is required. Cntact details are given belw: Indian side (GITA) Glbal Innvatin & Technlgy Alliance (GITA) 4th Flr, IGSSS Building, 28 Institutinal Area, Ldi Rad, New Delhi , INDIA Phne: / Fax: samrat.ghatak@gita.rg.in Website: Spanish side (CDTI) Freign Technlgy Actin Department Directrate f Internatinal Prgrammes Centre fr the Develpment f Industrial Technlgy Address: C/Cid 4, Madrid, Spain Phne: india@cdti.es Website: 7. IMPORTANT DATES AND DEADLINES Official Launch f Request fr Prpsals: Nvember 12th, 2013 Submissin Date fr Full Applicatin Frm / Prpsal: March 15th, 2014 Release f Request fr Prpsals Results: July 15th, SCREENING OF APPLICATIONS The eligibility f each applicatin will be screened and cmpleted by GITA and CDTI within ne mnth frm the clsing date f the RFP. GITA and CDTI may cntact the applicants requesting them t prvide missing r additinal infrmatin. All applicants will be ntified f the results f the initial review f their prjects by the respective Implementing Organisatin. Thereafter, GITA and CDTI will share infrmatin and prduce a final list f cmplete prject prpsals fficially submitted t bth Implementing Organisatins. This actin may result in: Rejecting prject prpsals nly submitted in Spain r India. Dismissing prject prpsals nt meeting the basic eligibility criteria mentined in the RFP guidelines; a separate cmmunicatin will be sent by GITA and CDTI infrming f this decisin. After prducing and agreeing upn the final list f cmplete prject prpsals fficially submitted under the RFP, GITA and CDTI will cmmunicate the final decisin t all the IPL and SPL applicants. 9. EVALUATION AND SELECTION OF R&D PROJECTS GITA and CDTI will cnduct a parallel but independent review f all applicatins fllwed by a jint review. Peer review evaluatin will be based n the principles f excellence, prgress beynd state f the art and market ptential (detailed list f evaluatin criteria indicated belw under the title Assessment Criteria). India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 8

9 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins After exchanging the evaluatin results, GITA and CDTI will find cnsensus n the evaluatin results and will take a jint decisin n the prjects t be funded, as per the budget allcated t the specific RFP. All Ind-Spanish applicatins will be treated as strictly cnfidential. Each prject prpsal will be peer reviewed and evaluated either frm the technical as well as frm the financial pint f view. INDIA In the case f GITA, applicatins will be evaluated by an independent panel f experts, called the Prject Evaluatin Cmmittee (PEC). The full prpsal will be examined by sectrial and financial experts. PEC meeting will be cnvened by GITA, and IPLs will be invited fr presentatin and discussin. During the evaluatin prcess, IPL/Partners will be required t present the prject prpsal t the PEC in a face-t-face meeting. Schedule/venue fr the presentatin will be cmmunicated by GITA t the IPL/Partners in advance, alng with a check-list f supprting dcuments t be prduced. N travel/stay allwances will be paid t IPL/Partners fr this purpse. IPL/Partners will be required t present selfattested cpies f the dcuments referred t in sectin 6 regarding applicatin prcess and rganisatin-specific dcuments t be submitted t GITA by Indian applicants. GITA will nt send applicatins fr technical assessment t external Indian evaluatrs utside GITA withut first having a cnfidentiality r nn-disclsure agreement in place. SPAIN In the case f CDTI, each prject prpsal will be reviewed and evaluated by qualified evaluatrs wrking as permanent emplyees f CDTI and as per its evaluatin and review guidelines. Evaluatrs f GITA and CDTI will use the agreed evaluatin frm (attached, CDTI-GITA Bilateral Applicatin Frm) t execute ex-ante assessment f Ind-Spanish R&D prjects, befre their endrsement. As per the results f the assessments, evaluatrs frm CDTI and GITA will make recmmendatins t the Prgramme Management Cmmittee. A jint review Cmmittee cmpsed by representatives f GITA and CDTI will find cnsensus n the evaluatin results and make a jint decisin n the prjects t be funded, as per the budget allcated t the specific RFP. ASSESSMENT CRITERIA The jint prjects must meet the general requirements f the funding rganisatins. The prjects t be funded are chsen by evaluating them as a whle. Prjects are reviewed and evaluated against the evaluatin criteria utlined in the agreed evaluatin frm, mainly: Crucial Criteria Financial Capacity f Partner Frmal Agreement between Partners Basic Assessment Criteria Partnership and Partners Well balanced partnership Added value thrugh c-peratin Technlgy Capacity f all Partners Managerial Capacity f all Partners Prject Structure Methdlgy and Planning Apprach Milestnes and deliverables Cst and financing structure Financing Cmmitment f each partner Technlgy and Innvatin Technlgy Advance India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 9

10 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins Degree f technlgical maturity and risk Technlgical achievements Innvatin Degree f innvatin Gegraphical/Sectrial Impact Market and Cmpetitiveness Market and prfitability Market size Market access and risk Return n investment Cmpetitive advantages Strategic imprtance f the prject Enhanced capabilities and visibility PUBLICATION OF RESULTS Prject leads will be infrmed by their respective implementing agency in their jurisdictin (GITA t Indian applicants and CDTI t Spanish applicants) f the utcme f the review prcess and the list f selected prjects under the present RFP will be annunced publicly. ADMINISTRATIVE AND LEGAL REQUIREMENTS TO BE ADDRESSED BY PROJECT LEADERS, PRIOR TO THE RELEASE OF FUNDS. Fllwing the award ntificatin, GITA and CDTI, will advise prject leaders in their jurisdictin f all administrative and legal requirements t be addressed prir t the release f funds. FUNDING SUPPORT DISBURSEMENT INDIA - The Indian Prject Lead (IPL), as an industry partner and its ther industry c-investigatrs will be supprted with sft lans as per the terms and agreement. Fr further infrmatin, please refer t sectin 5 f the present RFP titled "R&D Prject Funding - Financial Supprt t Successful Applicants". The funding supprt is released t the Prject Partners in Instalments. The first instalment is released immediately after the GITA Due-Diligence prcess and Signing f the Agreement and culd range between 30-50% f the ttal fund t be supprted. The subsequent funding / instalments t the Indian prject partners will be released as per the a) agreed milestnes and deliverables laid dwn in the agreement between GITA an IPL and b) n-site peridic prject review (bimnthly r quarterly) by Experts nminated by GITA. A Prject Review cum Mentring Cmmittee, cmprising f Technical and Financial Experts, shall be cnstituted by GITA fr the purpse. SPAIN - As per CDTI's financing cnditins valid n the date f the fficial launch f the Call - The funding mdality fr the prjects selected under this RFP will be a Partially Reimbursable Aid (sft lan), with financial cver f up t 75% f the ttal apprved budget which, by way f exceptin, may amunt t up t 85%. CDTI s financial supprt may cmprise a nn-reimbursable tranche (NRT) which shall depend n the characteristics f the prject and the beneficiary. CDTI financial supprt may be described as fllw: A reimbursable tranche (RT) within a time perid f 10 years, t be cunted frm the centre f gravity f the prject, which is calculated in accrdance with the prject duratin and the amunt f the budget targets. The first reimbursement is made 3 years after the centre f gravity f the prject and at least 2 years frm its cmpletin date. The interest rate f the afrementined RT shall be fixed and equal t the ne-year Euribr + 0,1%, which shall be calculated at the time f the prject's apprval. A nn-reimbursable tranche (NRT)f up t 18% f the sft lan granted by CDTI. The NRT may vary accrding t the characteristics f the prject, the beneficiary and the surce f the funds. This tranche shall be cntingent upn fund availability. CDTI Advance Funding India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 10

11 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins Fr R&D prjects nt c-funded by the Technlgy Fund (EERDF Fund), Spanish cmpanies may pt fr an advance payment f up t 25% f the financial supprt granted by CDTI and with a maximum limit f 300,000 eurs, withut needingt prvide additinal guarantees t the existing cnditins apprved at the time f apprval f the financing cmmitment between CDTI and the Spanish cmpany. Fr R&D prjects c-funded by the Technlgy Fund (ERDF Fund), CDTI may grant advances f up t 75% f the funding awarded. The referred advances have t be underwrittenby a bank entity r by a guarantee frm the Spanish Institut de CréditOficial (ICO,-Spanish public agency under the Ministry f Ecnmy and Cmpetitiveness), granted pursuant t the JEREMIE guarantee system, develped in cllabratin with CDTI. The details f the peratins and the financial terms f the JEREMIE guarantees can be cnsulted n the fllwing link APPLICATION GUIDELINES The purpse f this dcument is t prvide applicants with guidance n hw t develp a strng applicatin under the India- Spain Prgramme n Industrial Research and Develpment jintly managed by GITA, India and CDTI, Spain. This includes explanatry and relevant infrmatin, helping ptential applicants t understand the varius aspects t be cnsidered when develping the prpsal, prcedures t be fllwed fr its submissin, further evaluatin and finance. Applicants under the India-Spain Prgramme shuld cnsider the specificity f the Partner Cuntries as well as the targeted thematic sectrs indicated in the scpe f the RFP. GITA and CDTI R&D applicatins fr funding are usually accepted thrugh specific Request fr Prpsals' Annuncements. Additinal details such as minimum eligibility criteria, targeted sectrs and participatin f additinal funding agencies, will be clearly indicated in each RFP Annuncement. Applicants are encuraged t visit regularly GITA's and CDTI's website fr further infrmatin n R&D funding prgrammes, jint Calls fr internatinal technlgical cperatin and RFPs' particulars. PROGRAMME OVERVIEW Key bjectives f the India-Spain Prgramme f C-peratin n Industrial R&D: Strengthen business-led R&D&I cllabrative prjects at bilateral level between Spain and India fr the purpse f generating ecnmic benefits fr the members f Ind-Spanish cnsrtia. Accelerate the develpment r adaptatin f new prducts, prcesses and/r services based n the paradigm f pen innvatin, as a successful path t wrldwide markets. Encurage S&T partnerships and cllabrative R&D based n the principle f pen innvatin and with emphasis n industrial utcmes. Share and facilitate access t S&T capacities and technlgies frm Spain and India. Encurage the mbility f researchers and technlgists between the 2 cuntries and prmte Spain and India as a career destinatin fr freign researchers and highly qualified persnnel. Strengthen verall bilateral S&T and business relatins between Spain and India, brining the dimensins f Science, Technlgy and Business under the same umbrella, and thus, cnceiving generatin and explitatin f knwledge part f a unique and same prcess. Planned results f the Prgramme are as fllw: Encurage cmparative advantage and cmpetitiveness f the industrial sectr via transfer f technlgy and knwledge resulting frm internatinal S&T partnerships. Raise the technlgical level f Spanish and Indian Cmpanies, and thrugh their synergies, cmplementarities and jint develpments, psitining them effectively in target sectrs and markets. Increase awareness and understanding f glbal innvatin, scientific and business netwrks. Prjectin and prmtin f Indian and Spanish S&T capabilities and strengths. Access and participatin in glbal R&D netwrks in targeted markets and sectrs. Applicants are required t fllw paragraph 6 "Applicatin Prcess: Hw t Apply?", fr submissin f prpsals under the current RFP. GITA and CDTI will carry ut and integrated, merit-based prject evaluatin and selectin prcess. After exchange f evaluatin results and selectin f prjects by CDTI and GITA, a final jint reslutin will be issued indicating prjects recmmended fr funding by the bilateral panel. All applicants will be ntified f the results f the initial review f their prjects by their respective Implementing Organisatin. Prjects meeting all eligibility criteria and recmmended by CDTI and GITA fr funding in jint reslutin, will be invited t submit the Natinal Funding Applicatin based n the natinal prcedures and accrding t natinal rules that apply t GITA and CDTI. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 11

12 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins FINANCIAL SUPPORT TO SUCCESSFUL APPLICANTS INDIA - GITA will cnsider eligible fr fundingthe awarded Indian prject partners. Successful prjects will have at least 50% industry R&D cmpnent. The active participatin f industry will be assessed frm the prject budget and the R&D perfrmed by the cmpany. Funding will be limited t 50% f the ttal eligible natinal cst f the prject with a limit f INR 150Lakhs (INR 15,000,000) per prject n the Indian side. (This means if the Indian Prject Cst is 100 units, the Indian applicants will be eligible fr an verall supprt f 50 units nly. Mrever, the verall prject supprt f 50 units is a maximum frm the Gvernment f India, irrespective f its receipt frm DST/GITA and r any ther Gvernment Funding Agency supprt. Once a prject is funded with 50 units by DST/GITA, the prject applicants are nt entitled t request further funding supprt frm any ther Gvernment funding agency fr the same prject). Public funded academic and research rganisatin applicants may receive grants-in aid up t 100% f its part f eligible natinal cst in the prject. Industry may receive up t 50% f its part f eligible natinal cst by way f sft lan repayable upn successful cmpletin f the prject. Industry may receive a sft lan f up t 50% f the eligible natinal cst at a 3% annual interest rate, repayable in 10 instalments apprximately, with a prject perid as mratrium; subject t change as per the GI nrms and rules). Fr further infrmatin, please.visit Sectin 13 f this dcument SPAIN - CDTI will cnsider eligible fr funding the Spanish Cmpanies participating in the awarded Ind- Spanish prjects. CDTI can nly prvide funding t Spanish cmpanies subject t budget availability and as per the financing cnditins valid at the time f signature f the financing cmmitment between CDTI and the awarded cmpanies.cllabratin with ther entities such as research centres, technlgical centres, universities, hspitals and ther R&D-perfrming rganisatins is permitted under CDTI regulatins, but CDTI will nt fund them directly, but may finance them indirectly as external cllabratins f the Spanish Cmpanies invlved in the prjects. CDTI's financing cnditins valid n the date f the fficial launch f the Call are as fllw: Eligible csts will include persnnel expenses (researchers, technicians and ther ancillary persnnel, prvided that they are engaged exclusively in the research prject); instrument and material csts, t the extent and during the perid in which they are used fr the research prject, including amrtisatins where apprpriate; cntractual research csts, technical knwledge and patents bught r licensed frm utside surces at market prices, and csts fr cnsulting and equivalent services intended exclusively fr the research activity; additinal general expenses resulting directly frm the research prject; ther perating expenses, including csts fr material, supplies and similar prducts, which result directly frm the research prject. CDTI will nly cnsider prpsals f Spanish Cmpanies fr participating in Ind-Spanish R&D prjects with a minimum budget f 175,000 eurs. Minimum budget requirement will be f500,000 eurs in case the Spanish participatants are frming a cnsrtium r an Ecnmic Interest Grup Sft lan f up t 75% (exceptinally up t 85%) f the eligible csts f the Spanish Cmpanies in the awarded prject at an annual fixed interest rate equivalent t Euribr (Eur Interbank Offered Rate) + 0,1%. This fixed interest rate will be calculated at the time f apprval f the financing cmmitment between CDTI and the awarded cmpanies. Sft lan must be paid back t CDTI in 10 years with initial mratrium frm 2 t 3 years. Up t 18% f the sft lan granted by CDTImay be cnsidered nn reimbursable. Prject applicants which might have already benefited frm any ther Gvernment funding agency supprt fr the same prject, might nt be entitled t either all the benefits f the financing cnditins granted by CDTI, r request further funding supprt fr the same prject. APPLICATION PROCESS (FORMS AND SUBMISSION) India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 12

13 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins Applicants are required t fllw paragraph 6 "Applicatin Prcess: Hw t Apply", fr submissin f prpsals under the current RFP. EVALUATION CRITERIA The fllwing criteria are cnsidered f extreme relevance when evaluating Ind-Spanish cnsrtia and submitted R&D prpsals. Therefre, it is strngly encuraged t read carefully the fllwing explanatry infrmatin and address all these aspects while cnceiving and drafting the prpsals: THE INNOVATION What is the current best practice? What are the current limitatins f existing technlgies? This is an pprtunity t elabrate n shrtcmings f existing technlgies, as a prelude t the descriptin f the technlgical develpment envisaged, prgress beynd the state f the art and innvatin highlights. Current limitatins culd include: sub-ptimal perfrmance, lack f attentin t specific market pprtunities, high cst, pr suitability t high r lw end markets, size, cmpatibility, nncnfrmance t standards. What is the idea? Sketches, diagrams, tables culd be included t help t describe the technlgy develpment envisaged. The descriptin shuld clearly identify in what ways the technlgy slutin prpsed vercmes the limitatins f existing technlgies, already available. Cst and duratin f the prpsed R&D prject. Hw lng it will take t carry ut the prpsed R&D prject t the cmmercializatin stage. Patent situatin, including backgrund patents and the ptential fr new patents. Evaluate and describe if there are any existing bligatins t ther agencies which have supprted any part f the develpment. Market standards in cnnectin t the prpsed develpment. Will the prpsed prduct, prcess r service develpment meet current and/r emerging standards? PROPOSED R&D PROJECT This sectin f the prpsal culd be rganized in tw main parts: "Analysis f the Prblem" and "Prpsed Apprach". a) Analysis f the Prblem The purpse f this sectin is t establish a credible basis fr the prpsed R&D prject, identifying specific prblem areas r challenges t be vercme, by the prpsed develpment. Fr example, at the beginning f the prject participants are at Psitin A, which relates t the current limitatins highlighted in the preceding sectin. At the end f the prject, befre the scale up and cmmercialisatin stage, participants expect t have reached Psitin B. What specific prblems must be slved r vercme by the participants t reach Psitin B, cnsistent with the prject budget and timetable? Clearly, these prblems and their slutin shuld be clearly specified and addressed by participants while frmulating their Prpsed Apprach and defining the Prgramme Plan. The prblems may fcus n a variety f technical issues - fr example hw t achieve lwer pwer cnsumptin r higher circuit speed with supprting data indicating bth the current situatin and the target values fr the innvatin. Prcess challenges may include hw t enhance measurement accuracy; imprve manufacturing yield, make a sftware platfrm independent, autmate a prcess, etc. Prduct targets may relate t issues such as the design f a mre streamlined system with fewer parts, imprved temperature perfrmance, greater reliability, smaller ftprint, greater flexibility, autnmy. In sme cases, the prblems may relate t the need fr fundamental technlgical breakthrughs in rder t develp a currently nn-existent prduct. In thers, fr example, the technlgical prblems may be relatively straightfrward, with key issues relating t a substantial imprvement f an existing prduct, prcess r service. Additinal issues that culd be addressed in this sectin, may include: Definitin f the required prperties and functins f the end-prduct that will be used in the service envirnment. Often, this is referred t as "the specificatins sheet". This is the "Psitin B" referred t previusly in this sectin. What market input has cntributed t frmulate the end-prduct characteristics. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 13

14 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins Identificatin and descriptin f prblems assciated with realising the required prperties and functins. This is an in-depth discussin f the prblems that shuld be slves, s as t reach the prject bjectives. The participants shuld indicate that any critical technlgies required are firmly under cntrl. b) Prpsed Apprach This sectin must be sufficiently detailed fr expert reviewers t assess the apprach being fllwed in the R&D prpsal. A general plan f the prpsed effrt setting the stage fr the mre detailed task descriptins. This plan shuld include the list f achievements required and that that will make pssible t attain the prject prpsal's verall bjective. Identificatin f any technical r ecnmical cnstraints. Identificatin and detailed descriptin f each task and wrking package. This is the cre f the technical part f the prpsal, stating the bjectives fr each task, activities t be perfrmed fr the same, cntributin f each f the partners t the tasks and member f the cnsrtium with primary respnsibility fr each and single wrking package. Describe fr each task the specific apprach that will be fllwed, i.e., detail the techniques t be used t slve the previusly identified prblems. In this sectin, the participants demnstrate that they are aware f the current best practice, its limitatins and the pprtunities inherent t the prpsed R&D prject. Besides this, the prpsal shuld make clear that the cnsrtium understands the prblems and risks derived frm develping the prduct, prcess r service t the stage f cmmercialisatin. Discuss alternate appraches t slve the identified prblem/s and explain why the cnsrtium has preferred a certain apprach in detriment f thers. Even if a preferred apprach is nt yet selected at the time f submissin f the prpsal, the varius alternatives shuld be reviewed alng with their respective merits. The detailed descriptin f the technical apprach shuld prvide evaluatrs with precise and sufficient infrmatin t perfrm a cmplete and integrated assessment f the prpsal. Fr each task, it is strngly encuraged t prvide additinal and supprting infrmatin that justifies the specific apprach, where apprpriate. Since under this prgramme innvatin-driven and market riented R&D prpsals are prmted, and the final bjective is a prduct, prcess r service, tasks addressed shuld include cmpliance t standards (r why the prduct will nt cmply with applicable standards), prttyping, regulatry apprvals, exhibitins, marketing activities, dcumentatin, etc..). Fr tasks related t testing, fr example, additinal infrmatin such as what is t be tested, hw many tests are required, tests' bjectives, methdlgy and expected results are f imprtance. MILESTONES AND TIMELINE OF THE PROJECT Shuld the prject be apprved, the Prgramme Plan Sectin f the prpsal will be incrprated int the Prject Funding Agreement and will be used by GITA and CDTI in mnitring the prject prgress. Fr prjects with duratin f 18 mnths r less, the effrt shuld be rganized int ne prject phase r perid. Fr lnger prjects, the effrt shuld be rganized int 2 perids f rughly equal duratin. Nte that fr GITA, and regardless f the prject duratin, prgress and financial reprting will be required every six mnths, if nt earlier. The Prject Wrk Plan shuld be develped clearly identifying the milestnes, its timeline and be illustrated by a Gantt Chart r diagram depicting the prject schedule and wrk breakdwn structure f the prject int wrking packages. TheWrk Plan shuldinclude: India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 14

15 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins A chrnlgical schedule f activities presented in graphical frm, clearly indicating the estimated time required fr cmpletin f each task in additin t the milestnes. Specific participant assignments fr each task shuld be identified in the Wrk Plan, even if the infrmatin was already prvided elsewhere. Similarlytasksfrsub-cntractrs and cnsultantsshuld be delineated. A ne page summary Gantt chart; A wrk breakdwn structure (WBS) detailing the planned time cmmitment fr each task, cvering the same prject duratin (see example in Table 1); Encmpass the entire duratin f a multi-perid prgramme, including all activities that must be perfrmed until cmmercial readiness. Table 1: Example Wrk Breakdwn Structure and Estimated Effrt Task # Title TaskDescriptin Start Date 1000 Phase Prject Management 1110 Prject Management and Plan and mnitr prject activities and prgress supprt Implement and mnitr subcntracts Mnthly and quarterly reprts 1120 Meetings Kick-ff meeting Quarterly review meetings 1200 High-Level System Requirements and Design 1210 Systemrequirements and Overall system requirement specificatins design Overall system cnceptual architecture and design Systemcmpnentsdefinitin 1300 Data Plan 1310 Data planning, acquisitin and preparatin Data planning Data acquisitin Data preparatin and prcessing 1320 Mdel data integratin Integrate data int mdels Test mdels and analyze utputs 1400 Mdelidentificatin and definitin 1410 Applicatincrpmdelimpleme Mdel identificatin, develpment and testing ntatin 1420 Integratedintelligentmdelimpl Mdel identificatin, develpment and testing ementatin Establish and test system cmmunicatin 1430 Prductgeneratinmdelimple Mdel identificatin, develpment and testing mentatin 1500 Hardware and Sftware Identificatin and Acquisitin 1510 Sensrs Identify and purchase sensrs Install, test and maintain sensrs End Date EffrtDays 70 Participant A 10 each 60 Participant A 20 Participant B 20 Participant A 20 Participant C 40 Participant A 40 Participant C 60 Participant A 60 Participant C 80 Participant A 10 Participant B 40 Participant A 10 Participant B 10 Participant A 40 Participant C 1520 Sftware acquisitin Sftware develpment and testing 10 Participant B 1600 Cmmercializatinrequirements 20 Participant A 20 Participant D XX Participant A Ttal Effrt (PersnDays) YY Participant B ZZ Participant C AA Participant D MARKET POTENTIAL Althugh there are uncertainties implicit in predictins f future markets and pssible cmpetitin fr any new prduct r prcess, it is imprtant t demnstrate that the participants have made a thrugh analysis f the market. Suchanalysis can typicallyinclude the fllwingcnsideratins: What market needs are served? Are ne r mre participants active in develping, manufacturing and selling similar types f prducts in this market? Whatisthebasisfrthismarketneed? India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 15

16 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins What is the ttal addressable market fr the prduct? What is the current psitin f the participants in this market? What is the expected grwth f this market ver the effective sales windw f the prduct being develped, and what is the basis fr this prjectin? What events culd significantly alter this prjectin? What market share is expected t be captured in the year f market entry and ver the prduct sales lifetime? What barriers, e.g., regulatry, might be encuntered and hw will they be vercme? What cmpetitin exists r d yu expect in the future? Prvide an evaluatin f the impact f cmpetitin n the cmmercializatin f the prpsed prduct. This is nt an exhaustive list. The underlying idea is that develping innvative cncepts fr cmmercial gain is an intrinsically risky, uncertain, but ccasinally highly rewarding undertaking with success prspects that can be immeasurably imprved by finely tuned, bjective and early planning. The participants shuld present whatever additinal infrmatin they cnsider relevant. COMMERCIALISATION It is bviusly beneficial t thse making investment decisins regarding new technlgy if a single index can be derived which prvides a "figure f merit" fr deciding n a particular investment, r fr evaluating varius alternatives. A preliminary financial analysis which includes the ptential gain frm successful implementatin f the prpsed prject shuld be made using a Cash Flw Analysis apprach f yur chice. Shuld the prject prspects be enuraging, the cmmercial prgramme needs t be planned and implemented. Sme hints f the issues t be discussed are as fllw: Will the participants be engaged in prductin? What are the existing manufacturing facilities and hw can the prpsed prduct manufacturing be incrprated int the existing infrastructure. Wh will sell t which market regins? What is the current sales level f the participants in the primary target regins fr the prpsed prduct? D any f the participants currently have a suitable sales and service netwrk? If there is such a netwrk, it shuld be described. Alternatively, des such a netwrk need t be created frm scratch? Describe the prcess by which the participants plan t establish such a netwrk and the resurces required. Cnsidering the maximum cash requirements based n the cash flw analysis, t what extent are the necessary resurces - financial r therwise - available within the participating cmpanies? If any additinal resurces will be required, hw will they be mbilized? Describe allrelevantptentialsurces. CO-OPERATION AND BENEFITS The clear expectatin f risk and benefit sharing by participants during the prject develpment and cmmercializatin is essential under this Prgramme. An imprtant factr in evaluating the prpsal, therefre, is the extent t which the participants will share in the research, prduct develpment and intrductin t the marketplace, as well as the benefit t be derived by each participant during prduct cmmercializatin. Als f imprtance are the expected sci-ecnmic benefits fr the participating cuntries in the frm f new exprt markets, new emplyment pprtunities, new capital frmatin, prductivity imprvements, etc.. All these issues shuld be tackled in the cntext f the agreement between the participants and in line with their agreed-upn rles during the varius R&D prject stages, including the cmmercializatin prcess. If there are plans fr exchange f researchers r technlgists invlved in the prject, please indicate the duratin freseen fr the exchanges and their rle in the R&D activities f the prject. Als elabrate the added value that these exchanges bring t the prject gals. ORGANISATION AND MANAGEMENT PLAN This sectin shuld cntain a presentatin f the prpsed management prcedures fr the prject, including the internal review prcedures and verall management plan that will ensure, barring unfreseeable circumstances, the implementatin f the prject as per the designed specificatins, within agreed deadlines and budget. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 16

17 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins Sme issues that culd be taken int accunt, while addressing the rganizatin and management plan fr the prject prpsal: Describe the prcedures t be implemented t maintain timely cmmunicatins between lead participants' prject team in each cuntry. Indicate the rle, time and venue fr review meetings during the prject. Prvide an rganizatin chart fr the prject, identifying each participants' prject leader and the verall prject manager, and indicate the relatinship f this ad hc rganizatin t the frmal hierarchies in the participants' rganizatins. Identifytheprject'skeypersnnel (CVs, experience) and respnsibilities. Regarding persnnel participating in the prject, indicate psitins t be filled by new emplyees and identify the status f these staff. Identify the rle f key technical cnsultants and subcntractrs and indicate if a relatinship r previus cllabratins with the referred subcntractrs / cnsultants currently exists r has existed in the past. PARTICIPANTS AND PROJECT PERSONNEL In the final analysis, the determining factrs in the successful cmmercializatin f new r substantially imprved prducts, prcesses r services, are the peple and the participating cmpanies invlved. Please prvide infrmatin abut each f the participants, including the fllwing: In the case f cmpany participants, please prvide the year in which each cmpany was established, cmpany wnership and principal business f each cmpany. Recrd f perfrmance in similar/related undertaking (previus experience in R&D). Describe the extent t which prducts f similar r related nature t the prpsed nes have been develped and cmmercialized by the same cmpany. What is the track recrd r histry f each participant that als substantiates a psitive prgnsis fr this prpsed prduct's successful cmmercializatin? Degree t which the prpsed prject can be absrbed int the existing structure f each participant. T what extent are the staff, equipment, facilities, etc. available fr the prject? Identify the need t hire staff, btain (purchase, lease r rent) capital equipment r expand manufacturing peratins. Relatinship f the prpsed prject t ther participants' prjects that may receive/have received ttally/partially supprt fr the same R&D prject prpsal frm any ther funding agency (natinal, internatinal). In the case f cmpany participants, the financial infrmatin validating that the cmpanies cannt nly cntribute with their share f the prject cst, but have the resurces available fr the cmmercializatin phase. Public cmpanies can submit annual and quarterly reprts rather than specially prepared infrmatin. At a minimum, annual revenues expected during the current fiscal year and realized during each f the last tw fiscal years shuld be given, in additin t an indicatin t an indicatin f the prfitability f the cmpany participating during this perid. Number f emplyees at headquarters, at field lcatins and at subsidiaries may als be prvided, alng with indicatin f changes in the emplyment figures during the past 2 years. Descriptin f relevant facilities, equipment, infrastructure, etc., which are expected t be utilized during the prject and during prduct cmmercializatin. Resumes f key persnnel/researchers wh will be wrking n the R&D prject. The resumes shuld include each individual's rle in the prject, e.g., prject manager, senir sftware engineer, field engineer, etc. Include the persn's current affiliatin with the participant's rganizatin, jb title, relevant jb experience and significant accmplishments, starting frm the current psitin. List f prfessinal affiliatins and cmmittee memberships. Indicate higher educatin, degrees, and prvide a listing f relevant publicatins authred r c-authred (maximum, ne page), if applicable. Resumes f cnsultants shuld als be included. In general, India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 17

18 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins evaluatrs need t verify that the experience, educatin and capabilities f the prfessinal staff are cmmensurate with the R&D tasks t be perfrmed. Additinal pertinent infrmatin, such as prduct brchures, expressins f interest frm ptential custmers in the prducts, prcesses r services t be develped, marketing agreements, etc., shuld be included. INTELLECTUAL PROPERTY MANAGEMENT Mst f the cllabrative prjects funded under this Prgramme are expected t prduce new intellectual prperty (IP). This Prgramme als recgnizes the value t the participants f any backgrund IP they might bring int the prject. In general, a participant's backgrund IP will remain vested with the wner. Please prvide a detailed list f the backgrund IP brught int the prject by all participants. The prpsal must describe, t the extent pssible, the new IP which is expected t result frm the prject and must address the design the way in which the IPR issues shuld be handled. This wuld basically refer t the wnership and sharing f new IP amngst the participants. Any IP agreement amngst the participants must respect the IP laws f each cuntry alng with the IP plicies f the academic and ther research institutins invlved in the prject. A Cnsrtium Agreement duly signed by all participants is required alng with the rest f the dcuments at the time f submissin (please see paragraph 6 related t the Applicatin Prcess: Hw t Apply?). BUDGET A separate budget shuld be presented fr the prject cmpnent in each cuntry cvering each participant's activities fr each phase f the prject, as prpsed (please use apprpriate budget sheets fr each participant). Each participant shuld prvide its budget detail in the prescribed budget sheet. Similarly, an verall budget fr the prject's natinal cmpnents shuld als be prvided. Ind-Spanish Prjects under this Prgramme shuld have equivalence f effrt f R&D activities and resurces bth in Indian and Spain. PROJECT AGREEMENT Lead participants f the prjects are required t cmplete all necessary internal prcedures fr prject implementatin, and enter int an agreement r cntract with their implementing rganizatin (GITA, India and CDTI, Spain). 11. FUNDING SUPPORT DISBURSEMENT / TERMS AND CONDITIONS OF REPAYMENT OF FUND : INDIA -The Indian Prject Lead (IPL), as an industry partner and its ther industry c-investigatrs will be supprted with sft lans as per the terms and agreement. Fr further infrmatin, please refer t sectin 5 f the present RFP titled "R&D Prject Funding - Financial Supprt t Successful Applicants". The funding supprt is released t the Prject Partners in Instalments. The first instalment is released immediately after the GITA Due-Diligence prcess and Signing f the Agreement and culd range between 30-50% f the ttal fund t be supprted. The subsequent funding / instalments t the Indian prject partners will be released as per the a) agreed milestnes and deliverables laid dwn in the agreement between GITA an IPL and b) nsite peridic prject review (bimnthly r quarterly) by Experts nminated by GITA. A Prject Review cum Mentring Cmmittee, cmprising f Technical and Financial Experts, shall be cnstituted by GITA fr the purpse. The Indian Prject Lead (IPL) wuld be given a sft lan (with 3% interest rate and subject t change as per GI nrms and rules). The prject perid wuld be cnsidered as the Mratrium Perid. Once the prject perid is ver, the repayment f the lan (if applicable) by IPL shall cmmence. The general terms and cnditins f the lans wuld be: The lan will be an unsecured lan carrying a simple interest f 3% per annum n the utstanding amunt f the lan. Interest will becme due frm the date f release f funds under the prject t industrial partners. Repayment f the lan will be in 10 annual equal instalments. India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 18

19 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins The prject implementatin perid will be the mratrium perid and therefre, beneficiary will nt be liable fr repayment f instalments r interest. Hwever, the interest accrued during the implementatin perid will be amrtized and will be payable in a maximum f 5 instalments. The interest rate will be payable every year alng with the lan instalment f repayment. The IPL/Industrial Partner undertakes t ensure timely repayment f the lan alng with instalment f interest as per the schedule ntified. Any delays in repayment will entail payment f penal 12% p.a. cmpunded mnthly fr the perid f delay. Successive 2 defaults will entail recall f the ttal utstanding amunt immediately. The IPL/Industrial Partner shall maintain a separate accunt fr the expenditure frm lan amunt fr the prject. The IPL/Industrial Partner shall have the first right t avail/utilize the IPR knwledge/technlgy/prduct/appliance develped in the prject n the fllwing terms and cnditins, which shall be final and binding n the industry partner: The industrial partner, shall pay t GITA a ryalty f 0,5% f the ex-factry sale value f all prducts/equipment/appliances (arising ut f the prject) fr a perid f 10 years frm the date f first sale f each prduct r till such time the patent rights are enjyed, whichever is later. The industrial partner, assigns licenses f the marketing rights f the technlgy/prducts/equipment/appliances whlly r partly t a third party, the ryalty due t and payable t GITA, as mentined in abve paragraph, shall be factred in the same agreement. In case the industrial partner decides t further develp the technlgy fr the prducts in assciatin with r whlly thrugh a third party, the ryalty payable t GITA, as mentined in abve paragraph, shall be factred in such arrangement including a share in any milestnes payments which shall nt be less than 10% f that receivable by the industrial partner. The Industrial Partner shall utilize the lan nly fr the purpse f the prject and nt fr any ther purpse including civil cnstructins and renvatin f the R&D and assciated facilities. Diversin f funds t ther purpses will entail cancellatin f the lan and immediate repayment f the utstanding lan amunt with a penal 12% cmpunded mnthly. The IPL/Industrial Partner will meet any expenditure incurred because f the prject ver and abve the lan amunt. The IPL/Industrial Partner must have an R&D centre, which has valid recgnitin frm the Department f Scientific and Industrial Research (DSIR), Gvernment f India; if nt registered, the firm undertakes t get the R&D centre recgnized as frmal in-huse unit by DSIR within 12 mnths. If this cnditin is nt fulfilled, and if the perid fr btaining the referred certificatin has nt been extended, the firm may be asked t return the lan amunt. In case f rerganizatin f the IPL/Industrial Partner thrugh merger, acquisitin, terminatin, clsure, etc. the IPL/Industrial Partner undertakes t settle the GITA lan prir t initiating such measures. The prvisin f the grant t the academic r research institutin and the lan t the IPL/Industrial Partner dies nt create any explicit r implicit liability n GITA fr the manpwer engaged in the prject. In case the IPL/Industrial Partner decides t abandn the prject r fr breach f any f the terms and cnditins, the entire amunt f the lan utstanding n that date shall becme recverable frthwith and it shall be pen t GITA t effect the recvery, in any manner if thinks fit, frm the firm. In the event that IPL/Industrial Partner wishes t pay any amunt ahead f schedule, there shall be n prepayment penalty levied. Ntwithstanding anything cntrary t the agreement, the terms and cnditins are subject t change as decided by the GI frm time t time, the Industrial Partner agrees t abide and hnur such directins and decisins f the GI. SPAIN - Please nte that cnditins may vary. As per CDTI's financing cnditins valid n the date f the fficial launch f the Call - India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 19

20 A Bilateral Framewrk prviding financial supprt fr cllabrative R&D ventures Request fr Prpsals Terms, Cnditins & Guidelines fr Applicatins CDTI will fund the Spanish Cmpanies, Cnsrtia r EIG s participatin in the awarded jint prjects. CDTI can nly prvide funding t Spanish cmpanies subject t budget availability and as per the financing cnditins valid at the time f signature f the financing cmmitment between CDTI and the awarded cmpanies. Cllabratin with ther entities such as research centres, technlgical centres, universities, hspitals and ther R&Dperfrming rganisatins is permitted under CDTI regulatins. Althugh CDTI will nt fund these entities directly, it may finance them indirectly as external cllabratins f the Spanish Cmpanies invlved in the prject. CDTI financing cnditins shall abide by the regulatins prvided fr in the Cmmunity Framewrk fr State Aid fr R&D&I. In particular, the amunt f the aid, in terms f grss subsidy equivalent, shall, in all cases, adhere t the maximum intensity limits laid dwn in the Cmmunity Framewrk fr State Aid fr R&D&I.CDTI's financing cnditins valid n the date f the fficial launch f the Call are as fllw: Eligible expenditure: Persnnel expenses (researchers, technicians and ther ancillary persnnel, prvided that they are engaged exclusively in the research prject). Instrument and material csts, t the extent and during the perid in which they are used fr the research prject, including amrtisatins where apprpriate. Cntractual research csts, technical knwledge and patents bught r licensed frm utside surces at market prices, and csts fr cnsulting and equivalent services intended exclusively fr the research activity. Additinal general expenses resulting directly frm the research prject. Other perating expenses, including csts fr material, supplies and similar prducts, which result directly frm the research prject. Funding methd and amunt: Sft lan f up t 75% (exceptinally up t 85%) f the eligible csts f the Spanish Cmpaniesparticipating in the awarded prject at an annual fixed interest rate equivalent t Euribr (Eur Interbank Offered Rate) + 0,1%. This fixed interest rate will be calculated at the time f apprval f the financing cmmitment between CDTI and the awarded cmpanies. Sft lan must be paid back t CDTI in 10 years with initial mratrium frm 2 t 3 years. Out f the 75% f the sft lan granted t the awarded Spanish Cmpanies, up t 18% may be cnsidered a grant in aid, and therefre nn reimbursable. Prject applicants which might have already benefited frm any ther Gvernment funding agency supprt fr the same prject, might nt be entitled t either all the benefits f the financing cnditins granted by CDTI, r request further funding supprt fr the same prject. CDTI Advance Funding - Fr R&D prjects nt c-funded by the Technlgy Fund (EERDF Fund), Spanish cmpanies may pt fr an advance payment f up t 25% f the financial supprt granted by CDTI t the cmpany and with a maximum limit f 300,000 eurs, withut need f prviding additinal guarantees t the existing cnditins apprved at the time f apprval f the financing cmmitment between CDTI and the Spanish cmpany. Access t Bank Pre-funding - Fr R&D prjects c-funded by the Technlgy Fund (ERDF Fund), CDTI may grant advances f up t 75% f the ttal funding awarded. The referred advances have t be signed by a bank entitiy r guarantee frm ICO (state-wned bank under the Ministry f Ecnmy and Cmpetitiveness), granted pursuant t the JEREMIE guarantee system, develped in cllabratin with CDTI. The details f the peratins and the financial terms f the JEREMIE guarantees can be cnsulted n the fllwing link access the pre-funding the cmpany may als be required t prvide additinal guarantees frm ther financial institutins. 12. KEY DOCUMENTS REQUIRED (Please see paragraph 6 related t Applicatin Prcess: Hw t Apply?). 1.- BILATERAL APPLICATION FORM - single prject prpsal cmmn t Indian and Spanish C-Applicants India - Spain Jint Request fr Prpsals fr Industrial R&D Prjects: Terms, Cnditins & Guidelines (Nvember 2013) Page 20