2016 Annual Conference and

Transcription

1 EXCITING NEW LOCATION FOR 2016 South Carolina Landscape & Turfgrass Association 2016 Annual Conference and Trade Show EXHIBITOR & SPONSORSHIP INFORMATION February 9, 2016 Columbia Metropolitan Convention Center 1101 Lincoln Street, Columbia, SC 29201

2 NEW VENUE, SAME GREAT CONFERENCE The 2016 South Carolina Landscape and Turfgrass Association Conference will be held on February 9 at the Columbia Metropolitan Convention Center in the heart of the Congaree Vista at 1101 Lincoln Street, Columbia, South Carolina While the location has changed, you can expect the same great conference attended by over 600 green industry professionals from throughout South Carolina and beyond, including: landscape contractors, turfgrass professionals, nurserymen, landscape maintenance firm operators, education and extension specialists, municipal groundskeepers, pesticide applicators, and others. Also, multi-state pesticide recertification credits (for South Carolina, North Carolina, and Georgia) will again be available. For more information, please contact Will Kinney at or [email protected] Partner Sponsor ($2,500) Booth at all functions (Annual Conference, Spring and Fall Field Day Events) Lunch sponsorship at Annual Conference Company logo and link featured prominently on SCLTA Website Company logo on banners and printed materials at functions and events Feature article and logo in newsletter Six guest registrations for Annual Conference Featured in print and digital Annual Conference advertisements Prominent recognition at Annual Conference, business meeting and other events Complimentary drink tokens and other forms of recognition throughout Annual Conference Conference Sponsorship ($1,000) Company logo on conference promotional materials Booth at Annual Conference Four guest registrations for Annual Conference (Conference Sponsorship Continued) Selection of named sponsorship for key aspects of Annual Conference Sponsor may select from the following: - Parking garage - Registration bags - Morning break / Afternoon break - Doughnuts - Business track session Additional recognition throughout Annual Conference Contributing Sponsorship ($500) Booth at Annual Conference with two passes for exhibitor attendees Recognition at business meeting and other events Sustaining Sponsor ($300) Company logo on Annual Conference materials $10 discount on all Annual Conference registrations Recognition and acknowledgement at Annual Conference

3 ANNUAL CONFERENCE EXHIBITOR BOOTHS Exhibitor booths at the Annual Conference are an excellent way to build awareness of your products and services via hands on demonstrations and interaction with conference attendees. BOOTH FEES: $ for first booth $ for each additional booth EACH 10 x 8 BOOTH FEATURES: Registration and lunch for two representatives Sign identifying business Back and side draping Six foot table with skirt and two chairs Electrical hookup upon request Access to educational sessions list of attendees for post conference outreach Market your business to over 600 green industry professionals through exhibitor booths that allow for personal interaction and networking opportunities!

4 OTHER WAYS TO SUPPORT SCLTA ANNUAL CONFERENCE & TRADE SHOW In addition to sponsorships and exhibitor booths, there are other ways to support SCLTA and the 2016 Annual Conference such as scholarships for students and door prizes. Scholarship Donations The SCLTA awards $6,000 in conference scholarships each year to South Carolina students pursuing a career in the landscape and turfgrass industry. You can donate to help these deserving students attend the Annual Conference with your support. $40 FOR 40th In honor of the 40th Anniversary of the SCTLA, we are pleased to offer $40 for 40th sponsorships to support SCLTA education scholarships. Our goal is to obtain at least 40 of these $40 sponsorships, which will go entirely towards scholarships offered to college students with an interest in South Carolina s green industry. Booth Auction Want to help SCLTA and lighten your load on the way back home? Consider donating your live exhibit for a silent auction at the end of the conference. (All proceeds benefit the scholarship fund.)

5 CONVENTION CENTER EXHIBITOR LAYOUT Exhibit Hall Concessions Entrance Entrance

6 2016 SCLTA ANNUAL CONFERENCE & TRADE SHOW EXHIBITOR REGISTRATION FORM February 9, 2016 Columbia Convention Center, 1101 Lincoln Street Columbia, SC The Exhibitor named below agrees to lease space from the SC Landscape & Turfgrass Association (hereafter referred to as SCLTA ) according to the terms and conditions contained in this application. Booth rentals are on a first-come, first-served basis with locations held by payment only. PREFERRED EXHIBIT SPACE: #1 #2 #3 *Please indicate if booth requires electrical hookup. EXHIBIT RENTAL FEES: First Booth - $275 / Additional Booths - $225 each ADDITIONAL ATTENDEES: Registration for two representatives are included per booth rental, additional representatives are $25.00 per person. Additional $25 each = $ SPONSORSHIP: We would like to sponsor SCLTA at the level for $ *For Partner, Conference, Contributing, and Sustaining Level Sponsors, indicate your preferred exhibit space: SCHOLARSHIP DONATION: We would like to participate in the $40 for 40 years scholarship campaign and donate an additional $ to the SCLTA scholarship fund TOTAL COST: $ COMPANY: PRIMARY CONTACT: MAILING ADDRESS: PRIMARY CONTACT PHONE: AMOUNT ENCLOSED: $ (Please make checks payable to SCLTA or pay via credit card) CREDIT CARD INFORMATION: CARD TYPE: NAME ON CARD: CARD NUMBER: EXP. DATE : CARD SECURITY CODE: CREDIT CARD SIGNATURE:

7 EXHIBITOR NAME BADGES: * Complimentary preregistration tickets will be provided to Partner and Conference Sponsors at Annual Conference check in. * 6 for Partner Sponsors / 4 for Conference Sponsors Exhibitor hereby acknowledges understanding and acceptance of the terms and conditions written below. Exhibitor agrees to be bound by these terms upon return of Exhibitor Registration Form to SCLTA. SIGNATURE: DATE: TERMS AND CONDITIONS 1. Annual Conference exhibitors must set up between 1:00 p.m. and 5:00 p.m. on Monday, February 8 or between 7:00 a.m. and 8:00 a.m. on Tuesday, February Exhibitors may not break down or remove booths or any promotional materials before 3:30 pm. on February All booths will be provided draping, identification sign, 6 draped table, and chair. Standard booth is 10 wide and 8 deep. Display materials shall be brought into hall through exhibitor entrances at allocated times. Exhibits are to be attractive, safe and designed not to block view of adjacent displays. SCLTA reserves the right to have any part of an exhibit removed or adjusted should it be considered illegal, objectionable or unsuitable. The booth shall be occupied by the exhibitor named on the agreement only. Any assignment or subleasing of booth space to another party is not permitted. 4. Should exhibitor not occupy assigned leased space prior to show opening, SCLTA will retain any monies paid and exhibitor remains liable for any balance due. Any display in booth space not paid for in full by close of show will be placed in storage until booth fees are paid in full. 5. Cancellation must be made in writing to SCLTA via mail or . If such cancellation is received 15 calendar days prior to show, SCLTA shall be entitled to retain or collect 50% of the exhibitor s total contract obligation as liquidated damages. No refunds will be made if cancellation notice is received later than 15 calendar days prior to show and the SCLTA shall be entitled to collect 100% of the exhibitor s total contract obligation. Refunds for cancellation will be paid after the conclusion of conference. 6. Exhibitor agrees to hold SCLTA and Columbia Convention Center harmless in the event conference or exhibits are canceled due to unforeseen circumstances. SCLTA shall not be liable for any damages or expenses incurred by exhibitors in the event the show is delayed, interrupted or not held as scheduled. If the show is not held due to reasons beyond the control of the SCLTA, SCLTA may retain an amount paid by the exhibitors to defray expenses already incurred. 7. Exhibitor is responsible for security of all personal and display items. SCLTA and Columbia Convention Center accept no responsibility for lost, stolen or damaged items. 8. SCLTA accepts no liability at any time for loss, damage or injury occurring in or to the exhibit or its occupants. The exhibitor is responsible for the leased exhibit space and shall not damage or mark any part of the building. The exhibitor agrees to reimburse SCLTA and Columbia Convention Center for any loss or damage due to the exhibitor s activities as well as cleaning fees incurred. If desired for booth booth and display materials, insurance must be obtained by exhibitor. 9. All exhibitors must comply with city ordinances and regulations including but not limited to the Fire Marshal and any facility codes. 10. Exhibitor agrees to abide by any decision made by the SCLTA for the good of the show and safety of other attendees. PLEASE SUBMIT TO SCLTA PO BOX , COLUMBIA, SC PHONE: FAX: [email protected]

8 South Carolina Landscape & Turfgrass Association PO Box Columbia, South Carolina Annual Conference and Trade Show South Carolina Landscape & Turfgrass Association