Official Exhibitor and Sponsor Application. August 25, Fern Valley Hotel & Conference Center 2715 Fern Valley Road Louisville, KY 40213

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1 Official Exhibitor and Sponsor Application August 25, 2012 Fern Valley Hotel & Conference Center 2715 Fern Valley Road Louisville, KY EVENT PROGRAM 8:30 am Registration 9:00 am Welcome and breakfast 9:30 am Expo Floor Opens 10:30 am Breakout Workshops (4 sessions to choose from) 11:45 am lunch and Expo Floor Open 1:15 pm Breakout Workshops (4 additional sessions to choose from) 2:30 pm Conclusion and door prizes 3:30 pm Expo Floor Closes Education Exhibit Booths Door Prizes For more information contact the Kentucky Chapter office at This is not a Louisville Metro Sponsored Event. This event is coordinated and brought to you by the Community Associations Institute Kentucky Chapter.

2 Meet hundreds of potential clients and expand your business! Kentucky Chapter Community Associations Institute invites you to attend the largest community association industry event in the Kentucky area August 25, 2012, at the Fern Valley Hotel & Conference Center, 2715 Fern Valley Road Louisville, KY from 8:30AM-4:00PM There are hundreds homeowners associations, condominium communities and planned developments in the Louisville region and over a thousand more throughout Kentucky. Every one of them is a potential customer, and there s one easy, cost-effective way to reach them. Through the Kentucky chapter of Community Associations Institute (CAI). No matter what your business from landscaping, roofing and accounting to plumbing, painting and paving there are countless opportunities to reach these buyers, including the CAI Kentucky Neighborhood Summit & Expo CAI Kentucky is the best investment you ll make this year. In most cases, just one community association client more than pays for your booth cost. By joining CAI Kentucky you also receive a discount on your booth cost or by sponsoring us in some cases the booth comes with the sponsorship along with many other advertising opportunities to promote your business with the people who make the decisions for their communities. If you are interested in package prices through our sponsorship program please visit our website at Click on About CAI and then Becoming a Sponsor. Benefits are also provided by our national organization at no additional cost. Visit and click Business Partners. You do not have to be a CAI Business Partner Member to participate in the Expo! Below you will find sponsorship opportunities for the expo as well as the contract and information for purchasing a booth. If you have any questions please do not hesitate to contact us at SPONSORSHIP OPPORTUNITIES Event Sponsor (1 sponsorship available) Company name and logo on all printed materials and show advertisements Prime Location Exhibit booth at trade show Sponsor recognition in CAI quarterly newsletter and event program ½ page advertisement in event program Banner ad from event website to company website Banner ad on Photo Gallery (Chapter Website) post Trade Show, appearing for 6 months 10 minutes at the welcome session/breakfast to introduce yourself and your company. $3,500 Lunch Sponsor (4 sponsorships available) Company name and logo in conference brochure Exhibit booth at trade show Sponsor recognition in CAI quarterly newsletter and event program Business Card advertisement in event program Link from event website to company website

3 5 minutes during the lunch break to introduce yourself and your company. $1,800 Breakfast Sponsor (4 sponsorships available) Company name and logo in conference brochure Sponsor recognition in CAI quarterly newsletter and event program Business Card Advertisement in event program Link from event website to company website $850 Door Prizes (25 sponsorships available) Company name and logo in conference brochure Sponsor recognition in CAI quarterly newsletter and event program Business Card advertisement in event program Link from event website to company website $250 Expo Bag (1 sponsor) Company name and logo in conference brochure Logo on bag Sponsor recognition in CAI quarterly newsletter and event program Business Card advertisement in event program Link from event website to company website $700 Name Badge Sponsor (1 sponsor) Company name and logo in conference brochure Sponsor recognition in CAI quarterly newsletter and event program Business Card advertisement in event program Link from event website to company website $550 Education Sponsor (8 sponsorships available) Company name and logo in conference brochure Sponsor recognition in CAI quarterly newsletter and event program Business Card advertisement in event program Link from event website to company website 5 minutes at the start of the workshop to introduce yourself and your company. $650 Please fill in the Exhibitor and Sponsor Application form and indicate which sponsorship level you wish to purchase.

4 Annual Conference and Expo Saturday, August 25, 2012 Non-Member Exhibitor Application This contract is between the company applying for exhibit space (exhibitor) and Kentucky Chapter, Community Associations Institute (CAI). By submitting this application, applicant agrees to comply with the Rules and Conditions outlined in this contract (see reverse) and regulations of the Fern Valley Hotel and Convention Center (Center). A copy of all rules and regulations will be supplied in the exhibitor confirmation package that will be supplied upon complete payment of all fees by the applicant. Acceptance of this application does not imply endorsement by CAI of the applicant s products, nor does rejection imply lack of merit. Booth spaces are on a first come first serve basis. Please see attached Expo floor layout and include your top three choices for booth placement. Please return this form, along with payment in full for all fees, to: CAI Kentucky Chapter PO Box Louisville, KY Company Name (as it will appear on printed items) Mailing address City State Zip Code Phone Fax Contact Person in Charge of Exhibit Names of Additional Exhibitor Representatives Fees Exhibit Space Top 3 Booth Choices Amenities Sponsorship Standard $ Electricity $15.00 Indicate sponsor type below Amount ½ page ad in program Book $50.00 $ Enter Total: $ Enter $ Sponsor total $ Total: Add l representatives ($25 ea if more than four) $ Please make checks payable to Kentucky Chapter, CAI Total Enclosed: $ Please provide a twenty-five (25) word description of your company that will be printed in the event program book, and ad copy if you are purchasing an ad. All sponsors receive a complimentary business card size ad in the event program book. Applicant Signature: Date: Accepted by CAI: Date:

5 Rules and Regulations for CAI Annual Neighborhood Summit & Expo EXHIBIT SPACE All exhibit booths are 9 x 9 unless otherwise indicated. Booths will consist one 8 foot draped table and two chairs. Exhibits may not protrude beyond the defined space allotted nor interfere in any way with traffic flow. Exhibitor display fixtures may not exceed 10 feet in height and must be designed and constructed so as to not interfere with or detract from the appearance of the adjoining booths. Variations from these limits will be permitted only if warranted by unalterable circumstances and if specifically approved in advance by CAI. Exhibit displays and decorations must conform to fire regulations of the Center and the City of Louisville. Combustible or other explosive materials are prohibited. CAI reserves the right to make changes at any time in the location, size and display limits of any exhibitor space if considered to be in the best interest of the event.. BOOTH SET UP Exhibitors may set up booths beginning at 6:00 AM on Saturday, August 25, Show hours are 11:00 AM to 4:00 PM. Exhibitor agrees to have exhibits completely set up by 9:30 AM on August 25, 2012 and are to remain open and staffed fully intact until 4:00 PM on August 25, Early breakdown by exhibitors will affect future participation in CAI exhibitor shows. All exhibits must be dismantled and cleared no later than 9:00 PM on August 25, 2012 EXHIBITOR S REPRESENTATIVES Four (4) representatives may be designated by exhibitor to the event. Names of these representatives must be supplied on this exhibitor application, and may be changed up to the day of the event. Each of the four representatives will receive exhibitor name tags, which must be worn for admission to all events. Additional representatives may register for the regular attendee admission price of $25 per person. PROGRAM LISTING Each Exhibitor shall have its name, address, telephone number and 25-word description of their company listed in the exhibit hall directory. Event directories are distributed to each person attending the event. USE OF SPACE No exhibitor may sublet, assign or apportion any portion of the allotted space, nor represent, advertise or distribute literature for the product or services of any other firm or individual. Each business represented must reserve and pay for individual exhibit space. Violators will be required to pay the full cost of an exhibit booth on the day of the show. RESTRICTIONS CAI reserves the right to restrict exhibits which, because of noise, method of operation or any other reason, become objectionable, detract from, or are out of keeping with, the character of the event. CAI may stop installation, or request removal or discontinuance of, any exhibit or promotion which departs substantially from a design description given approval in advance, or from the description given herein. In the event of such restriction or eviction, CAI is not liable for any refund of rental or other expense to the exhibitor. CONDUCT Exhibitors and their representatives shall conduct their activities with full regard for public safety and strictly in accordance with all applicable laws, ordinances, codes, rules and regulations issued by any federal, state or local government or agency and shall obtain and pay for all permits, licenses and or clearances necessary for the event. Exhibitors operating sound, motion picture or videotape equipment, recording equipment or other noise producing devices shall do so at a level which will not interfere with other exhibitors or add unduly to general acoustical inconvenience. CAI reserves the right to order the discontinuance of any equipment in violation of this rule. Exhibitor activity shall be confined to the exhibitor s allotted space. SAMPLES AND SOUVENIRS Distribution of samples and souvenirs in a professional fashion is permitted, provided that there is no interference with other exhibits or aisle movement, and the samples or souvenirs pertain to, or contribute to the exhibits or trade show. CAI may withhold or withdraw permission to distribute souvenirs, advertising or other materials it considers objectionable. Further restrictions may apply as provided under the rules and regulations of the center. CAI reserves the right in event of national disaster, emergency or upon other reasonable cause, to cancel the show upon reasonable notification to exhibitors and to potential attendees CARE OF PREMISES No part of an exhibit, nor signs, nor other materials may be taped, pasted, nailed or otherwise affixed to walls, doors, draping or other surfaces in a way that will mar or deface, even temporarily, the exhibit area premises or booth equipment or furnishing. Damage from failure to observe this cautionary note is payable by the exhibitor. CLAIM AND LIABILITIES CAI, its sponsors, cosponsors, employees, and agents assume no liability whatsoever for loss or damage through any cause, of goods, exhibits, or other materials owned, rented or leased by the exhibitor. If insurance is desired it must be purchased by the exhibitor. Exhibitor agrees to indemnify CAI, its sponsors, cosponsors, employees, and agents against, and hold harmless from, all complaints, suits or liabilities resulting from negligence in connection with the exhibitor s use of the exhibit space and participation in the show. Exhibitor further agrees to indemnify and hold harmless CAI, its sponsors, cosponsors, employees, and agents from any claim or liabilities imposed by law on account of property damage or bodily injuries, including death resulting therefrom, sustained or alleged to be sustained by any person or persons whether they be members of the public visiting the show, employees or staff of CAI or other exhibitors, occurring at or connected with the preparation or presentation resulting from any equipment, machinery or items displayed by exhibitor. CAI reserves the right to ask for proof of liability insurance from all exhibitors. INTERPRETATION AND ENFORCEMENT These regulations become a part of the contract between CAI and the exhibitor. All matters in question not covered by these regulations are subject to the decision of CAI and all decisions so made shall be binding on all parties affected by them as by the original regulations. CAI shall not be liable for failure to perform its obligations under this contract due to strikes, acts of God or any cause beyond its control. CANCELLATION Cancellation of any portion of this commitment by the exhibitor will be accepted only in writing, and at the discretion of CAI, and then only based upon the following refund schedule. Notice of cancellation received by CAI Prior to June 15, % refund of all payments received After June 15, No refund In the event of a dispute arising under this contract, the exhibitor agrees to be liable for reasonable costs and legal fees incurred by CAI in a reasonable attempt to negotiate, arbitrate or litigate the dispute. Any exhibit space that remains unoccupied at the opening of the event may be rented or used by CAI without obligation or refund. This contract is not valid unless signed by a duly authorized official of the Community Associations Institute, Kentucky Chapter and the exhibitor. CAI reserves the right to reject any application and contract. Applicants will not be permitted to occupy exhibit space until and unless all fees are paid to CAI. All applicable fees are due by August 1, 2012.

6 CAI KENTUCKY NEIGHBORHOOD SUMMIT & EXPO BOOTH ASSIGNMENTS Hebel & Hornung 3. Design 4. Management Assoc Robins Insurance , CMA 21. US Bank Paragon Management SmartStreet BB&T Bank 39. Logan Levalle Reserved for Event Sponsor

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