FLGISA 2015 ANNUAL CONFERENCE

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1 FLGISA 2015 ANNUAL CONFERENCE July 21-23, 2015 Naples Grande Beach Resort Naples, Florida EXHIBITOR PROSPECTUS

2 Why Exhibit at FLGISA? About the Conference The Florida Local Government Information Systems Association (FLGISA) Annual Conference is the premier local government technology event in the state of Florida. This conference is a great opportunity for technology providers to showcase new products and services and connect with those ultimately responsible for making purchasing decisions throughout the cities and counties in the State of Florida. Who Attends the Conference? The FLGISA Annual Conference is where technology leaders from Florida local governments attend to learn, share the latest in technology trends, foster new professional relationships and meet current and potential business partners. Conference attendees consist of local government chief information officers, technology managers, and other technology decision makers. Why Participate at FLGISA? Build awareness of your company, product or service Increase your visibility in front of key technology decision makers Strengthen current relationships and forge new relationships Showcase for your product and/or services in the technology pavilion Your competitors will be there! We ll see you in Naples! 2

3 Benefits of Exhibiting at FLGISA Pre-Show Added exposure to your company through the exhibitor and floor plan listing on the FLGISA website and event app. FLGISA will share the pre-conference attendee list approximately 30 days and one week prior to the conference so you can prioritize which conference attendees you would like to meet at the event. Event promotion through FLGISA member marketing and newsletters. On-Site Over eight social opportunities to connect with decision makers throughout the conference. Many different levels of exposure for your company through a variety of sponsorship opportunities. Attend most conference sessions. Company listing and description in the conference guide and event app, distributed to all conference attendees. Exhibit booth BINGO encourages attendees to visit your booth in the technology pavilion. Post-Show Attendee contact information and mailing list. 3

4 Secure Your Booth Space TODAY! FLGISA Technology Pavilion benefits include: 8 x10 exhibit space Back and side drapes One 6 foot table, two chairs and one waste basket One-line company identification sign with booth number One name badge Company listing on exhibit booth bingo card Company listing and description in the conference guide and event app Price: $1,800 Price $2,000 each additional booth, limit is three 4

5 Exhibit Booth Information Exhibit Space Rental and Requirements To exhibit at the FLGISA Annual Conference, your company must agree complete and return the Exhibitor Agreement, Name Badge Order Form and Exhibitor Code of Conduct. All exhibitor fees must accompany the agreement. No booth will be assigned until payment is received. Booths are assigned on a first-come firstserved basis; however, participating sponsors will be given first priority (excluding Fun Run sponsorships). Booth assignments will be confirmed once ALL exhibit space is sold out. Conference Name Badges One name badge is included with each booth. Please complete the form as requested and return it with your Exhibitor Agreement and payment. Final name badge information must be received by Thursday July 10, Name badge includes entrance into the technology pavilion, continental breakfasts, refreshment breaks, networking reception, Wednesday lunch and Wednesday dinner. Additional name badges may be purchased for $200 each. There is a limit of four total badges per booth. No new name badges will be given out after July 10, 2015 due to hotel guarantee for meal events. You may substitute a name but no new badges will be issued prior to or at the conference. No exceptions will be made. Any additional booth set-up requirements will be at the exhibitors cost and should be handled directly with the official show decorator, Encinosa Expositions. Once your booth assignment is confirmed, you will receive a packet from the show decorator on drayage, miscellaneous furnishings and electrical needs. Exhibit Booth Bingo The FLGISA will organize the exhibit booth Bingo game to encourage our attendees to visit each exhibitor booth to increase the amount of contacts you make at the conference. Each game card will have your company name and booth numbers printed on the card. Attendees will have to stop by your booth to receive a signature on your company s square. When all the card spaces are signed, the cards become eligible for a prize drawing. 5

6 Technology Pavilion Schedule Exhibit Schedule The schedule for the technology pavilion has been developed to coincide with break times and should allow for the greatest amount of traffic flow in the technology pavilion. In addition, the networking reception, continental breakfasts and refreshment breaks are held in the technology pavilion. All exhibit space must be setup on Tuesday July 21 by 5:00 p.m. Any company that willfully dismantles its booth prior to closing time will not be permitted to exhibit at future FLGISA conferences. The exhibitor understands that this schedule will be strictly adhered to as a courtesy to other exhibitors and FLGISA delegates. Date Time Event Tuesday, July p.m. to 5 p.m. Exhibitor Move-In 6 p.m. to 7:30 p.m. Networking Reception Wednesday July 22 7 a.m. to 5 p.m. Pavilion Open 10:15 a.m. to 11:00 a.m. Refreshment Break 12 p.m. to 1:30 p.m. Lunch 2:30 p.m. to 3:30 p.m. Refreshment Break 7:00 p.m. to 9:00 p.m. Dinner/Game Night Thursday July 23 7 a.m. to 12 p.m. Pavilion Open 10:45 a.m. to 11:45 a.m. Refreshment Break 12:00 p.m. Exhibitor Move-Out (All times are tentative. Final set-up, exhibit and dismantle hours will be included in your confirmation notice.) 6

7 Technology Pavilion Floor Plan 7

8 Conference Information Hotel Information The Naples Grande Beach Resort will serve as the conference hotel and convention center. The conference room rate of $139 per night plus tax is available to conference participants. Please call the hotel at to make your hotel reservation or click here for online hotel reservations. Exhibitors are limited to two rooms unless approved by the FLGISA. Please reserve your room by June 29, 2015 to get the conference rate. Reservations made after this date will be accepted on space and rate availability. A credit card will be required to guarantee your room. Please visit the Naples Grande Beach Resort website for further hotel information. Door Prize There will be a drawing for door prizes on Thursday July 23 prior to exhibit tear down. If you wish to have a drawing, please fill out the exhibitor door prize form included in your registration packet and return to the FLGISA registration desk before 10:45 a.m. on Thursday July 23. Each exhibitor is responsible for their own drawing and for the collection of names. We hope this will increase traffic to your booth. All drawings are subject to the approval and permission of the FLGISA. Exhibitors will be responsible for delivery of prizes to the winner if the prizes are not collected before the close of the technology pavilion. Welcome Bags As a courtesy to our exhibitors, the FLGISA extends an initiation to each exhibitors and/or sponsors to submit a promotional item to be included in the welcome bag that gets handed out to each conference registrant. More details are provided with exhibit booth and/or sponsorship confirmation. 8

9 Sponsorship Opportunities Valuable sponsor opportunities are available for companies at the FLGISA Annual Conference. Sponsorships start at $1,500. All sponsors receive recognition in the conference guide, event app, and website and on sponsor signage. Participating sponsors will also be given preference in exhibit booth assignments, if also registering as an exhibitor. To be included in the conference guide, signage and event app, the deadline for sponsorship is June 19, The FLGISA offers the following sponsorship categories: Bronze Sponsorship General Sponsor One name badge Company name and profile listed in conference guide Recognition on sponsor signage Price: $1,500 Silver Sponsorship Exclusive Wednesday Morning Refreshment Break Sponsor Two name badges Company name and profile listed in conference guide Price: $2,500 Silver Sponsorship Exclusive Wednesday Afternoon Refreshment Break Sponsor Two name badges Company name and profile listed in conference guide Price: $2,500 9

10 Sponsorship Opportunities Silver Sponsorship Exclusive Thursday Morning Refreshment Break Sponsor Two name badges Company name and profile listed in conference guide Price: $2,500 Silver Sponsorship Exclusive Friday Morning Refreshment Break Sponsor Two name badges Company name and profile listed in conference guide Price: $2,500 Gold Sponsorship Exclusive Wednesday Continental Breakfast Sponsor Two name badges Company name and profile listed in conference guide Price: $4,000 Gold Sponsorship Exclusive Thursday Continental Breakfast Sponsor Two name badges Company name and profile listed in conference guide Price: $4,000 10

11 Sponsorship Opportunities Platinum Sponsorship Exclusive Birds of a Feather Sponsor Two name badges Company name and profile listed in conference guide Price: $5,000 Platinum Sponsorship Exclusive Conference Guide Sponsor Two name badges Company name and profile listed in conference guide Price: $5,000 Diamond Sponsorship Exclusive Wireless Internet Sponsor Three name badges Company name and profile listed in conference guide Price: $7,500 11

12 Sponsorship Opportunities Event Sponsorship Exclusive Networking Reception Sponsor 50% discount on one exhibit booth (if booth still available) Signage at sponsored event Three name badges Company name and profile listed in conference guide Price: $10,000 Event Sponsorship Exclusive Thursday Attendee Lunch Sponsor 50% discount on one exhibit booth (if booth still available) Sponsor table at event Signage at sponsored event Three name badges Company name and profile listed in conference guide Price: $10,000 Event Sponsorship Exclusive Wednesday Lunch Sponsor 50% discount on one exhibit booth (if booth still available) Sponsor table at event Signage at sponsored event Four name badges Company name and profile listed in conference guide Price: $12,500 12

13 Sponsorship Opportunities Event Sponsorship Exclusive Wednesday Night Dinner Sponsor No charge for one exhibit booth (if booth still available) Sponsor table at event Signage at sponsored event Four name badges Company name and profile listed in conference guide Price: $17,500 13

14 FLGISA 2 nd Annual Fun Run & 5K By popular demand, the Annual Fun Run & 5K is back again this year! Please review the additional sponsorship opportunities which are limited to participating exhibitors and sponsors only. This year we are offering one company to sponsor the entire Fun Run event or you can sponsor individual events. Please note if there is one title sponsor, no other individual sponsorships will be available other than the General sponsorship. Fun Run & 5K Event Title Sponsor Exclusive Event Sponsor including Start/Finish Line, Post Race Refreshment, Mile Marker 1&2 Signage at sponsored event Large logo on race t-shirt Company name listed in conference guide Two complimentary race entries Price: $4,000 14

15 FLGISA 2 nd Annual Fun Run & 5K Fun Run & 5K Start Line Sponsor Exclusive Start Line Sponsor Signage at sponsored event Large logo on race t-shirt Company name listed in conference guide One complimentary race entries Price: $500 Fun Run & 5K Finish Line Sponsor Exclusive Finish Line Sponsor Signage at sponsored event Large logo on race t-shirt Company name listed in conference guide One complimentary race entries Price: $500 Fun Run & 5K Post Race Refreshment Sponsor Exclusive Post Race Refreshment Sponsor Signage at sponsored event Large logo on race t-shirt Company name listed in conference guide One complimentary race entries Price: $500 15

16 FLGISA 2 nd Annual Fun Run & 5K Fun Run & 5K Mile Marker 1 Sponsor Exclusive Mile Marker 1 Sponsor Signage at sponsored event Small logo on race t-shirt Company name listed in conference guide One complimentary race entries Price: $350 Fun Run & 5K Mile Marker 2 Sponsor Exclusive Mile Marker 2 Sponsor Signage at sponsored event Small logo on race t-shirt Company name listed in conference guide One complimentary race entries Price: $350 Fun Run & 5K General Sponsor General Sponsor Small logo on race t-shirt Company name listed in conference guide One complimentary race entries Price: $250 Along with the sponsorship you can also supply promotional items such as water bottles, towels and shopper bags. Fun Run & 5K promotional items must be approved by the FLGISA. The Fun Run & 5K sponsorships are non-refundable if canceled due to weather. 16

17 FLGISA Exhibitor Agreement FLGISA 2015 Annual Conference Naples Grande Beach Resort July 21 23, 2015 To reserve your booth, your completed form with credit card info to Check payments should be sent to FLGISA 125 East Colonial Drive Orlando FL Attn: Rebecca Brennan Please Print or Type (For company name, please type exactly as info should appear in conference guide and signage) Company Name: Contact Name: Job Title: Address: Phone: Company Address: City: State: Zip Code: Web Address: Please specify three of the following services your company offers: Hardware Software Telecom Network Imaging Cloud Consulting Video Web Hosting GIS Security ERP Please list your company s competitors. We will try to recognize this in booth placement, but this cannot be guaranteed: Booth Assignments: Booths will be assigned on a first come, first served basis, at the discretion of the FLGISA. With reference to the floor plan on page 7, indicate your booth preference. 1 st Choice: 2 nd Choice: 3 rd Choice: 4 th Choice: First Booth Fee: $1,800 Number of Booths Requested: Second or Third: $2,000 I have read and am familiar with all rules and regulations regarding the FLGISA 2015 Annual Conference. I have also read, signed and returned a copy of the FLGISA Code of Conduct. Authorized Signature: 17

18 FLGISA Exhibitor Agreement Company Name: Total Cost Booth Space #Booths X $1,800 $ Second or Third Booth Space #Booths X $2,000 $ Total Cost Addtl Reps #Reps X $200 $ (One name badge included in each booth) Total Cost Due $ Method of Payment: Check (payable to FLGISA) VISA MasterCard Amount Enclosed: $ Credit Card Number: Exp. Date: Cardholder Name: Billing Address: City: State: Zip Code: Cardholder Signature: Receipt to: Please note: The charge on your credit card statement will read Florida Local Government Information Systems Association Conference Guide Narrative: For use in the conference guide and event app, please provide a company overview. If paying by check: If paying by credit card: Please mail completed forms and check to: Please completed forms to: FLGISA FLGISA Attention: Rebecca Brennan Attention: Rebecca Brennan 125 East Colonial Drive admin@flgisa.org Orlando, FL Phone (407) Please make sure to return the following items to secure booth space: 1. Exhibitor Agreement Page 17/18 2. Sponsor Agreement Page 19/20 (if applicable) 3. Name Badge Order Form Page Signed Exhibitor Code of Conduct Page Booth/Sponsorship Payment 18

19 FLGISA Sponsor Agreement FLGISA 2015 Annual Conference Naples Grande Beach Resort July 21 23, 2015 Please Print or Type (For company name, please type exactly as info should appear in conference guide and signage) Company Name: Contact Name: Job Title: Address: Phone: Company Address: City: State: Zip Code: Web Address: Sponsorship Type: (Please check the appropriate sponsorship below. Please note some of the sponsorships are exclusive and may be sold out.) To be included in the conference guide and signage, the deadline for sponsorship is June 19, $1,500 Bronze General Sponsor $2,500 Silver Exclusive Wednesday AM Refreshment Break $2,500 Silver Exclusive Wednesday PM Refreshment Break $2,500 Silver Exclusive Thursday AM Refreshment Break $2,500 Silver Exclusive Friday AM Refreshment Break $4,000 Gold Exclusive Wednesday Continental Breakfast $4,000 Gold Exclusive Thursday Continental Breakfast $5,000 Platinum Exclusive Thursday Birds of a Feather $5,000 Platinum Exclusive Conference Guide $7,500 Diamond Exclusive Wireless Internet $10,000 Event Exclusive Networking Reception $10,000 Event Exclusive Thursday Attendee Lunch $12,500 Event Exclusive Wednesday Lunch $17,500 Event Exclusive Wednesday Dinner 19

20 FLGISA Sponsor Agreement Company Name: Fun Run & 5K Sponsorships (must be a participating exhibitor or sponsor to choose this item) $4,000 Event Fun Run & 5K Title Sponsor $500 Event Fun Run & 5K Start Line $500 Event Fun Run & 5K Finish Line $500 Event Fun Run & 5K Post Race Refreshments $350 Event Fun Run & 5K Mile Marker 1 $350 Event Fun Run & 5K Mile Marker 2 $250 Event Fun Run & 5K General Sponsor I have read and am familiar with all rules and regulations regarding the FLGISA 2015 Annual Conference. I have also read, signed and returned a copy of the FLGISA Code of Conduct. Authorized Signature: Method of Payment: Check (payable to FLGISA) VISA MasterCard Amount Enclosed: $ Credit Card Number: Exp. Date: Cardholder Name: Billing Address: City: State: Zip Code: Cardholder Signature: Receipt to: Please note: The charge on your credit card statement will read Florida Local Government Information Systems Association Conference Guide Narrative: For use in the conference guide and event app, please provide a company overview. 20

21 FLGISA Name Badge Form Name badge includes entrance into technology pavilion, continental breakfasts, refreshment breaks, networking reception, Wednesday lunch and Wednesday dinner. Additional name badges may be purchased for $200 each. There is a limit of four total badges per booth. No new name badges will be given out after July 10, 2015 due to hotel guarantee for meal events. You may substitute a name but no new badges will be issued prior to or at the conference. No exceptions will be made. Final name badge information should be sent to admin@flgisa.org by Thursday July 10, FLGISA name badges will be printed as follows: First Name or Nickname Full Name Company Name Company Title or Location Badge 1: (included with booth) Badge 2: (@ $200) Badge 3: (@ $200) Badge 4: (@ $200) 21

22 FLGISA Code of Conduct Exhibitor and Sponsorship Code of Conduct This code of conduct applies to all exhibitors and/or sponsors participating at Florida Local Government Information Systems Association events. Exhibitors and/or sponsors shall conduct themselves in a professional manner to inspire the confidence, respect and trust of their clients and of the public. Any persons associated with the exhibitor and/or sponsoring company may be held responsible for compliance with these rules of conduct. 1. Exhibitors and/or sponsors shall not discriminate against or harass any conference attendee, staff, member or other exhibitor and/or sponsor because of race, religion, sex, national origin, age, disability or sexual orientation. Exhibitors and/or sponsors are not permitted to behave in a manner which, in the sole discretion of FLGISA, is objectionable. 2. Exhibitors and/or sponsors shall be considerate of other exhibiting/sponsoring companies. Under no circumstance should you enter any other exhibitors display area uninvited or when unattended. Exhibitors must confine their activities to their exhibit space. Interference with, or disruption of, another exhibitor personnel or legitimate activities is prohibited. 3. Each paid exhibitor and/or sponsor will receive a name badge upon check-in. Exhibitor and/or sponsor name badges must be worn at all times during conference hours and events. Under no circumstances will unpaid representatives or companies be admitted. 4. Exhibitors and/or sponsors shall not schedule any functions at times which conflict with the FLGISA conference schedule. Hospitality suites, focus groups, room drops and satellite programs sponsored by exhibitors and/or sponsors must be approved by FLGISA in advance of the conference Exhibitors and/or sponsors and/or individuals exhibiting at conference events are participating at the exclusive discretion of the FLGISA and must abide by all local codes, rules, regulations and ordinances, including fire regulations, and must abide by the directions and instructions presented by FLGISA and Naples Grande Beach Resort. It is the responsibility of the exhibitor and/or sponsor representative to see that persons staffing the booth are representing their firm be aware of and adhere to the FLGISA exhibitor and/or sponsor code of conduct and conference rules and 22

23 FLGISA Code of Conduct regulations and must conduct themselves in a professional manner throughout the conference. The exhibitor and/or sponsor understands that violation of any provision of the FLGISA exhibitor and/or sponsor code of conduct and conference rules and regulations, may result in immediate removal of the exhibitors booth with or without refund of monies and/or being barred from future FLGISA events at the discretion of the FLGISA Board of Directors. Representative Signature: Representative Full Name: Company Name: Date: 23

24 Fun Run & 5K Exhibitor Registration Form Naples Grande Beach Resort July 23 6:45 a.m. Race Start $25.00 Entry Fee All Participants must complete this form Please Print or Type Full Name: Organization Name: E Mail Address: Runner or Walker: Shirt Size: Run (5K) Walker (2 mile) S M L XL XXL Method of Payment: Check (payable to FLGISA) VISA MasterCard Amount Enclosed: $ Credit Card Number: Cardholder Name: Billing Address: Exp. Date: City: State: Zip Code: Cardholder Signature: E Mail Receipt to: Please note: The charge on your credit card statement will read Florida Local Government Information Systems Association PLEASE READ AND SIGN THIS WAIVER: Waiver: I know that participating in a run/walk event is potentially hazardous. I will not enter and participate unless I am medically able and properly trained. I agree to abide by any decision of a race official relative to my ability to safely complete the event. I assume all risks associated with the event, including, but not limited to, falls, contact with other participants, the effects of weather, including high heat and/or humidity, the conditions of the course. All of these risks are known to me. Having read this waiver and knowing these facts, and in consideration of your acceptance of my entry, I, for myself, and anyone acting on my behalf, waive, release and hold harmless, Florida Local Government Information Systems Association, Naples Grande Beach Resort, all suppliers and sponsors, all the aforementioned named parties respective directors, officers, employees, agents, assigns, representatives and successors and any individual group associated therewith, from and against all claims, damages, liabilities, costs of expenses, of any kind, including reasonable attorney s fees, arising out of my participation in this event even though that liability may arise out of my negligence or careless and/or the negligence or carelessness of any individual or organization named in this waiver. I am of legal age, have read this release, fully understand it, and freely agree to all of its terms. Signature Instructions and Reminders: Run (5K) and Walk (2 mile). Complete the registration form and return to the FLGISA by June 19, Meet at the race starting line at 6:30 a.m. Race day registration is available, however no t shirt or finisher medal will be available. If you have any questions, please contact Rebecca Brennan at admin@flgisa.org 24

25 Conference Rules and Regulations 1. Contract The following rules and regulations become binding upon acceptance of the Exhibitor Agreement between the applicant and their employees, and the Florida Local Government Information Systems Association (FLGISA), the event sponsor. 2. Space Assignment Booths will be assigned at the sole discretion of FLGISA and will be on a first-come, first-served basis with priority given to sponsors (not including the Fun Run sponsors). 3. Booth Package Description Booth packages include one 8 x10 pipe and drape booth, one 6 skirted table, two chairs, one wastebasket, one line company identification sign and name badge for one representative. Total individual exhibit floor space is limited to 8 x10. No walls, partitions, signs or decorations may be erected which will interfere with the general view down the aisle or with other exhibits. Additional booth requirements may be requested by the exhibitor from the decorating service provider. The exhibitor is solely responsible for all costs incurred. Assignment of exhibit booth space is at the FLGISA s discretion and the exhibitor must exhibit within the space provided. There is a limit of four total badges per booth. No exceptions will be made. Each paid exhibitor and/or sponsor will receive a name badge upon check-in. Exhibitor and/or sponsor name badges must be worn at all times during conference hours and events. Under no circumstances will unpaid representatives or companies be admitted. 4. Unoccupied Space FLGISA reserves the right, should any rented space remain unoccupied after the first hours of the show s opening, to rent or occupy said space. 5. Payments and Refunds The total payment for exhibit space is due upon the reserving of space and signing of the contract. In the event exhibitors find it impossible to attend the conference, cancellations will be accepted via a letter or received at the FLGISA office by 5:00 p.m. Friday June 12, A $50 administrative charge will be deducted. No refunds will be made after that date. 25

26 Conference Rules and Regulations 6. Food Service FLGISA reserves the right to provide food and beverage service during certain hours in the exhibit area. No free samples of food, beverage or any product may be given away or otherwise distributed by any exhibitor without prior written approval of FLGISA. 7. Noisy and Obnoxious Equipment The operation of whistles or any objectionable device will not be allowed. After the show opens, noisy and unsightly work will not be permitted. 8. Security and Liability The exhibitor agrees to hold the FLGISA, Naples Grande Beach Resort and Encinosa Expositions harmless and to indemnify the FLGISA, Naples Grande Beach Resort and Encinosa Expositions against claims or liability arising out of the action, fault or negligence of the exhibitor, its agents or employees, prior to, during, and after the exposition. FLGISA, Naples Grande Beach Resort and Encinosa Expositions shall not be responsible for any loss, damage or injury that may happen to the exhibitor or the exhibitors agents, patrons, guests, employees or property from any cause whatsoever (unless occasioned by the sole willful or gross negligence of FLGISA, Naples Grande Beach Resort or Encinosa Expositions) prior to, during or subsequent to the exposition period. The exhibitor hereby expressly releases FLGISA, Naples Grande Beach Resort and Encinosa Expositions, and agrees to indemnify them against any and all claims for such loss, damage or injury. The exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save the Naples Grande Beach Resort, its owners, its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney's fees arising out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the Naples Grande Beach Resort and its employees and agents. 26

27 Conference Rules and Regulations The exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, at no cost to the Naples Grande Beach Resort, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring and providing insurance coverage for the contractual liability set forth in the agreement, this exhibit agreement, and damages which may result therefrom or in the performance thereof, in an amount not less than $1,000,000 combined single limit for personal injury and property damage. The exhibitor shall cause said insurance to make the Naples Grande Beach Resort, its owners, and its operators an additional insured, and produce to the Naples Grande Beach Resort certificates of insurance which require at least 30 days advance notice to the Naples Grande Beach Resort prior to cancellation of thereof. Exhibitor acknowledges that neither the Naples Grande Beach Resort, its owners, its operator maintain insurance covering exhibitor's property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance insuring any losses by exhibitor. 9. Damage to Property The exhibitor, its agents, guests or patrons shall not injure, mar nor in any manner deface Naples Grande Beach Resort premises or equipment therein, and shall not cause or permit anything to be done whereby the Naples Grande Beach Resort or its equipment shall be in any manner injured marred, unduly soiled, defaced, lost, stolen or otherwise removed from the building, and will not drive, or permit to be driven, nails, hooks, tacks or screws into any part of the Naples Grande Beach Resort, and will not make nor allow to be made, any alterations of any kind therein. Should any of the Naples Grande Beach Resort s equipment used by the exhibitor in the conduct or operation of the exposition be damaged, lost or stolen, the exhibitor will promptly pay for the equipment by cash or certified check. The exhibitor understands that no music of any type is allowed during technology pavilion hours (this includes music in video, slide or other presentations or features). 10. Signs and Posters The exhibitor agrees that it will not post exhibit signs, advertisements, posters or cards of any description inside, in front of or on any part of the Naples Grande Beach Resort without written consent of an FLGISA representative. Handouts, 27

28 Conference Rules and Regulations literature, samples or other promotional material may only be distributed within the confines of the contracted booth space. Conference management will discard material placed elsewhere. Canvassing conference attendees outside the technology pavilion, distributing any material by non-exhibiting/sponsoring companies is strictly prohibited. 11. Public Policy All companies or individuals exhibiting at the annual conference are participating at the exclusive discretion of the FLGISA and must abide by all local codes, rules, regulations and ordinances, including fire regulations, and must abide by the directions and instructions presented by official FLGISA staff, decorator services or Naples Grande Beach Resort staff. The exhibitor understands that any violations of these policies may result in the immediate closing and removal of the exhibitor s booth. 12. Eligible Exhibits and Restrictions FLGISA reserves the right to accept or reject without reason any exhibit agreement received. FLGISA also reserves the right of exhibit space reassignment. 13. Exhibit Floor Access FLGISA reserves the right to limit access to the exhibit floor to anyone during times the show is not officially open. 14. Use of Booth Space Exhibitors shall reflect their company s highest standard of professionalism while maintaining their booths during show hours. No exhibitor shall assign, sublet or share booth space without the permission of FLGISA. Exhibitors shall not dissemble their booth before the appointed time without approval from an FLGISA exhibitor representative. 15. Exhibitions Sales Policy No firm or organization is permitted to engage in direct sales activities outside the exhibit area. 16. Door Prizes Exhibitors and/or sponsors participating in the award of door prizes or donations shall base drawings on random selection from the qualified attendees. 28

29 Conference Rules and Regulations 17. Member Roundtables Exhibitors and/or sponsors are not permitted to attend FLGISA member roundtables. If an exhibitor and/or sponsor are found in one of these meeting they will be asked to leave immediately. 18. Welcome Bag Remaining exhibitor attendee welcome bag items will be returned to the exhibitor and/or sponsor upon request at the conclusion of the conference. If the items are not collected by the exhibitors move out time, the items will be deemed abandoned and become the property of the FLGISA. 29

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