TEXAS SELF STORAGE ASSOCIATION EXHIBITOR PROSPECTUS 2014 ANNUAL CONFERENCE FORT WORTH CONVENTION CENTER

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1 TEXAS SELF STORAGE ASSOCIATION EXHIBITOR PROSPECTUS 2014 ANNUAL CONFERENCE FORT WORTH CONVENTION CENTER October 26 28, 2014

2 TEXAS SELF STORAGE ASSOCIATION SEE YOU IN FORT WORTH! TSSA EXHIBITOR PROSPECTUS EXPO DATES: OCTOBER 27-28, 2014 PREPARE TO EXHIBIT AT THE MOST OPPORTUNITY-RICH STATE STORAGE SHOW IN THE U.S. Just fax your contract to (512) or before 5:00 p.m. CST on August 8, 2014 for the lowest possible rate! Exhibit at this show and you ll meet more storage owners, operators, and developers from Texas (and beyond) in two days than you could visit on your own in months. WHO ATTENDS TSSA S CONFERENCE? 2013 ATTENDEES: 47 % Owners 27 % Managers/Supervisors 18 % Developers BEST MARKETING ALL YEAR NO OTHER STATE STORAGE EXPO IN THE NATION PRESENTS A SELLING OPPORTUNITY LIKE THIS. Generating multiple qualified sales leads Introducing new products and services Gathering prospects for your database Entering a new market Getting quality face time with dozens of customers-to-be Up-selling and cross-selling to your current customers Conducting market research TSSA... YOUR PARTNER IN SUCCESS Complimentary pre-show mailing lists to drive traffic to your booth A virtual trade show at with a complimentary link to your site Mobile Lead Retrieval System that works with any smartphone Event app to keep attendees engaged Unlimited complimentary show passes for your customers and prospects Advertising opportunities in the conference issue of Self-Storage News An online exhibitor kit for your show preparations An aggressive, comprehensive event marketing plan executed by TSSA RESERVE YOUR BOOTH TODAY. 2

3 TSSA EXPO WHAT DOES MY BOOTH INCLUDE? Single booth size: 10 (deep) x 10 (wide) 8 high blue back drape 3 high blue side drape 6 long, standard-height (30 ) table 2 Limerick chairs 1 wastebasket 7 x 44 booth sign with your company name Six hours of show time with no competing conference events (Monday, 27th 5-7 p.m.; Tuesday 28th 11:45-3:45 p.m.) NEW THIS YEAR! Reception in the Trade Show from 7-8:30 p.m. on Monday A 25-word company description in the onsite conference program Inclusion in the pre-event virtual trade show at Exhibitors-only access to the pre-registration list (MS Excel) ed to you two weeks prior to show and on request anytime. Mobile Lead Retrieval System that works with any smartphone Unlimited complimentary show passes for your customers and prospects Full conference registration for two people per 10 x10 booth General hall security GENERAL SERVICE CONTRACTOR Freeman (www.freemanco.com) is our official General Service Contractor (GSC). They will provide pipe and drape, exhibit hall entrance units, and aisle and booth signs. In addition, they can provide you with the amenities* you may need for your exhibit space, including extra furniture, carpet, larger signs, and cleaning. Order forms for Internet access* and electricity* will be provided by TSSA as part of an online Exhibitor Service Kit. *Charges will apply 3

4 TEXAS SELF STORAGE ASSOCIATION 2014 TSSA EXHIBITOR INVESTMENT BOOTH FEES Before SEPT. 2 After SEPT. 2 TSSA Member Fees Single $1,100 $1,250 Double $1,950 $2,100 Triple $2,650 $2,800 Island $3,350 $3,500 Non-member Fees Single $3,000 Double $5,000 PAYMENT INFORMATION Requests for space will not be processed without a 50% deposit. Full payment must be received by September 2, Any booth not paid in full by September 2, 2014 will be canceled and deposit refunded. Starting on September 3, 2014, all requests for space must be accompanied by payment in full. LIABILITY INSURANCE & RULES Exhibitors are required to furnish proof of $1M in current liability insurance coverage identifying TSSA as an additional insured. Your insurance professional will know this as an ACORD form. Exhibitors must also agree to TSSA Exhibit Rules and Regulations. CONFERENCE HOTEL INFORMATION THE WORTHINGTON RENAISSANCE FORT WORTH HOTEL 200 Main Street, Fort Worth, TX TSSA Special Rate: $175 / night (800) for reservations MUST MAKE RESERVATIONS BY OCTOBER 7, CONVENTION CENTER INFORMATION FORT WORTH CONVENTION CENTER, EXHIBIT HALL B & C 1201 Houston Street, Fort Worth TX (817)

5 TEXAS SELF STORAGE ASSOCIATION ANNUAL TRADE SHOW (FORT WORTH, TX) OCTOBER 27 28, 2014 (EXPO DATES) EXPO FLOORPLAN FORT WORTH CONVENTION CENTER - EXHIBIT HALL B & C SEATING AREA LOUNGE ENTRANCE REGISTRATION HOUSTON STREET 5

6 TEXAS SELF STORAGE ASSOCIATION ANNUAL TRADE SHOW (FORT WORTH, TX) OCTOBER 27 28, 2014 (EXPO DATES) EXHIBIT SPACE CONTRACT FORT WORTH CONVENTION CENTER - EXHIBIT HALL B & C Please type or print legibly. Company/Organization Mailing Address City State ZIP Phone number Fax The undersigned hereby authorizes Texas Self Storage Association, Inc. to reserve exhibit space for the above company or organization. The undersigned hereby acknowledges receipt of and agrees to abide by the Exhibit Rules and Regulations, and to all conditions under which exhibit space is leased to the Texas Self Storage Association. Authorized Signature and Date Printed Name and Title All pre-show information should be sent to: Name Mailing address (if different from above) City State ZIP Phone number Fax Number of 10 x 10 booths requested: Booth number(s) selected: My main product or service: Please try to avoid placing me near (TSSA will make every effort but cannot guarantee): Booth fee (see attached for prices and deadlines): $ Payment Information: A minimum of a 50% deposit on all booth space is due at the time this contract is returned to TSSA. o Charge my credit card for the 50% deposit, and send an invoice for the remaining amount (due September 2, 2014). o Charge my credit card for the full amount of my booth fees. SPACE CANNOT BE SECURED BY PHONE OR WITHOUT AT LEAST 50% PAYMENT. FAXED CHECKS WILL NOT BE CONSIDERED PAYMENT. Credit Card Information (credit card information is not kept on file and must be submitted) o MasterCard o VISA o American Express o Discover Card number: Name on card (print): Billing ZIP code for this card: Expiration date: Signature: V-code on this card: 6

7 TEXAS SELF STORAGE ASSOCIATION, INC. EXHIBIT RULES AND REGULATIONS (PLEASE TAKE THE TIME TO READ AND UNDERSTAND THIS, ESPECIALLY ITEMS 10, 11, and 16) 1. ACCEPTABILITY OF EXHIBITS: All exhibits shall serve the interests of the TSSA trade show attendees and shall be operated in a way that will not detract from other exhibits or the Exhibition as a whole. Exhibit Management reserves the right to require the immediate withdrawal of any exhibit that is believed by Exhibit Management to be injurious to the purpose of the Association and this event. In the event of such restriction or eviction, TSSA is not liable for any refund of exhibit fees, or any other exhibit-related expense. TSSA reserves the right to regulate volume on any loudspeakers, radios, televisions, and musical instruments during exhibit hours. 2. APPLICATIONS FOR SPACE: Applications for space shall be made only in writing on the official contract. 3. ASSIGNMENT OF SPACE: TSSA reserves the right to change location assignments at any time, as it may deem necessary. 4. DEPOSIT AND FULL PAYMENT: A deposit of at least 50% is required for contract to be accepted. Full payment must be received by September 2, Contracts submitted after September 2, 2014 must include payment in full. 5. CANCELLATION: TSSA must be notified in writing in the event of cancellation or space reduction. Refunds (less a $150 fee) on booth fees will be made only if TSSA is able to resell the space. 6. FAILURE TO OCCUPY SPACE: Space not occupied by the close of the exhibit installation period will be forfeited by the exhibitor with no refund, and this space may be resold, reassigned, or used by Exhibit Management. 7. EXHIBIT FEES: MEMBERS THRU 9/2/14 AFTER 9/2/14 NON-MEMBERS SINGLE $1,100 $1,250 SINGLE $3,000 DOUBLE $1,950 $2,100 DOUBLE $5,000 TRIPLE $2,650 $2,800 ISLAND $3,350 $3,500 Booth price includes: Full conference registration for two individuals per 10 x 10 booth, company identification sign, back wall (8 high) and side rail (3 high), one sixfoot skirted table, two folding chairs, pipe and draping, per 10 x10 booth, unlimited free trade show passes for distribution to customers (these may not be used for admission by other personnel from the same company, other exhibitors or vendors). 8. FLOOR PLAN: All dimensions and locations on the official floor plan are believed to be accurate. Exhibit Management reserves the right to make such modifications as may be deemed necessary. 9. CANCELLATION OF CONFERENCE AND EXHIBITION: If TSSA should be prevented from holding the Exhibition by reasons beyond its control (such as, but not limited to, damage to buildings, riots, labor disputes, acts of government or acts of God) or if it cannot permit the exhibitor to occupy the space due to causes beyond its control, then TSSA has the right to cancel the Exhibition with no further liability to the exhibitor other than a refund of space rental less a proportionate share of Exhibition expenses. 10. RESTRICTION OF SPACE: Exhibitor agrees that its space is to be used solely for the person or entity whose name appears on the contract, and Exhibitor will not assign, sublet, or apportion booth space or any part thereof allotted to Exhibitor, nor to exhibit or advertise goods other than those manufactured or sold by Exhibitor in the regular course of business, without the prior written consent of TSSA. Aisles shall not be used for exhibiting, signage, solicitation, or distribution of any materials. Exhibits, signs, and displays created and/or authorized by anyone other than TSSA Exhibit Management are prohibited in any public areas or elsewhere on the conference premises. Operation of sound devices is allowed only if exhibitor complies with TSSA Show Management discretion regarding volume. Any organization not assigned exhibit space is prohibited from soliciting business at the trade show or in the conference facility, unless the organization is an event sponsor and/or has obtained written permission from TSSA Exhibit Management. 11. CONSTRUCTION: Exhibits shall be constructed and arranged so that they do not block the general view of any other exhibit. Nothing higher than 3 may extend more than 50% of the distance from the back wall of the booth toward the aisle. This rule applies to end-caps (peninsulas) as well. For booths on an end-cap, the back wall shall not cover more than 50% of the center of the space (5 feet wide for a 10 x10 booth). Nothing shall be displayed higher than the back wall of any booth, except where the booth is on the outer perimeter of the trade show hall. No display material exposing an unfinished surface to neighboring exhibits or aisles will be permitted. 12. FIRE REGULATIONS: Local fire regulations relating to exhibits will be strictly enforced. Any exhibitor bringing a motor vehicle into the trade show area must notify TSSA in writing 60 days in advance, and is responsible for receiving approval from local fire authorities. 13. INSURANCE: All exhibitors must show proof of $1 million worth of liability insurance identifying TSSA as an additional insured before the booth is erected. The exhibitor assumes entire responsibility for losses, damages, and claims arising out of exhibitor s activities on the hotel and/or convention center premises and will indemnify, defend, and hold harmless the hotel and TSSA, their agents, servants, and employees from any and all such losses, damages, and claims. The Exhibitor shall obtain and keep in force during the term of the installation and use of the premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the contractual liability set forth in this Exhibit Agreement, in an amount not less than $2 million Combined Single Limit for personal injury and property damage. In addition, the Exhibitor acknowledges that TSSA does not maintain insurance covering exhibitor s property and that it is the sole responsibility of Exhibitor to obtain insurance for losses by the Exhibitor. The exhibitor assumes all responsibility for any and all loss, theft, damages, and claims arising out of injury or damage to exhibitor s display, equipment, and other property while on the premises, and shall indemnify and hold harmless TSSA, the official exhibit decorator, and the hotel and its affiliates arising from such loss, theft or damage. 14. SECURITY: Exhibit Management provides peripheral security guard service. It is the responsibility of each exhibitor to protect display materials from loss or damage. 15. COMPLIANCE: The exhibitor agrees to abide by and comply with the Rules and Regulations including any amendments that Exhibit Management may make. Exhibitor further assumes all responsibility for compliance with all laws, ordinances, regulations and codes of duly authorized local, state, and federal governing bodies concerning fire, safety, and health, as well as the rules and regulations of the operators of the exhibit property. 16. TEAR-DOWN: Exhibitor agrees not to begin booth tear-down until 4:00 p.m. (the end of the expo) on October 28,

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