News Flash. With the News Flash Module You Can:

Transcription

1 Hme Page (widget) view Mdule View With the News Flash Mdule Yu Can: Infrm citizens and users f what is happening in and arund yur city, twn, cunty r schl district Prvide press releases and emergency ntices in a frmat that is quickly nticed and easy t read Link t dcuments that are relevant t the News Flash such as applicatins, frms and flyers/brchures

2 Sectin 1: Creating/Adding a Categry Nte: Only System Administratrs and Owners can add News Flash categries 3. Select the Add Categry buttn. The next screen will be similar t Fig Fig Yu will autmatically be n the Categry Details tab. 5. Use the fllwing infrmatin t cmplete the data fields. Mandatry fields are nted with a red asterisk. Categry Name Put what yu d like t name the categry here (A red asterisk indicates this is a mandatry field). Descriptin This is a shrt descriptin that will display n the Ntify Me Mdule page fr peple t subscribe t receive ntificatins f the newsflash. Shw Descriptin Chse frm the fllwing ptins: Only if Cmplete Text is Blank The descriptin field will display if the full text is empty. Never Never displays the descriptin field. Always Always display the descriptin field. Shw Archives The default will shw as Yes r N. If the default is set at the mdule level, it cannt be changed here. Allw Subscribers Allws users t subscribe t this categry via Ntify Me. List This is s yu can send ut s t a list-serv.

3 Permissins Setting permissins at the categry level is suggested. View May view the live side nly Authr Submit new items, mdify/delete unpublished items Publisher Publish new items, mdify/delete unpublished items, mdify/delete published items and accept/reject submitted items Owner Publish new items, mdify/delete unpublished items, mdify/delete published items, accept/reject submitted items, create/mdify categries and assign categry permissins System Administratr Autmatically has rights t all f the abve 6. Select Optins t cmplete adding/creating a categry: Cancel Will delete what yu ve dne Save Will save the wrk as an unpublished draft Save & Submit Will save the wrk as an unpublished draft and ntify a publisher that it is ready fr review (ptin is fr Authrs nly) Save & Publish Will save the wrk and publish it fr viewing Sectin 2: Publishing a Categry 3. Find which unpublished categry t publish. 4. Select Chse an Actin > Publish (Fig. 2-1). Fig. 2-1

4 Sectin 3: Unpublishing a Categry Access the News Flash Mdule 3. Find which published categry t unpublish. 4. Select Chse an Actin > Unpublish (Fig. 3-1) Fig. 3-1 Sectin 4: Mdifying a News Flash Categry 3. Find which unpublished categry t mdify. 4. Select Chse an Actin > Prperties. Refer t Sectin 1, steps 4-10 t cmplete mdifying a categry.

5 Sectin 5: Deleting a News Flash Categry Nte: All items in a categry must be unpublished and deleted befre yu can delete the categry. 3. Find which categry t delete. 4. Select Chse an Actin > Unpublish. 5. Select Chse an Actin > Delete (Fig. 5-1). Fig Select OK frm the ppup that will appear with the questin, Are yu sure yu want t delete this tpic? Sectin 6: Creating a Link t a News Flash Categry 3. Find the News Flash Categry t create a link t. 4. Select Chse an Actin > Cpy Link. A ppup will infrm yu the link has been cpied t yur clipbard. 5. Paste the link wherever it may be used as a hyperlink r an alternate URL.

6 Sectin 7: Adding a News Flash Item 3. Find which categry t add a News Flash item t. 4. Select Chse an Actin > Add Item (Fig. 7-1). Fig Use the fllwing infrmatin t cmplete the data fields. Display Chse a Start Date and End Date frm the date picker. Title Enter the News Flash headline here. Lead In A ne r tw sentence synpsis describing the News Flash item Full Text The entire text f the News Flash may be placed here. Shw Additinal Details Shws the rest f yur ptins Read On Text Yu can change what the Full Text link says. Link Put the actual link in the Web Address bx and Change Display Text bx. Select the check bx if yu want the link t pen in a new windw. If the link will pen a page r dcument within yur website, enter the relevant link. The frward slash must be included. Example: If the link will pen a new site, enter the entire web address. Example: Shw Archives If yu wuld like t shw previus news items select, Yes.

7 6. Select Optins t cmplete Adding/Creating an item. Spell Check Click t spell check the page. Cancel Will delete what yu ve dne Save Will save the wrk as an unpublished draft Save & Submit Will save the wrk as an unpublished draft and ntify a publisher that it is ready fr review (ptin is fr Authrs nly) Save & Publish Will save the wrk and publish it fr viewing Sectin 8: Publishing an Item Nte: A red asterisk will appear beside a categry name if there are submitted, unpublished items in it. 3. Find the categry the News Flash item t be published is in. 4. Select Chse an Actin > View List. 5. Find the News Flash item t be published. 6. Chse frm ne f the fllwing ptins: Select Chse an Actin > Publish. Place a check mark in the bx t the right f the Chse an Actin drpdwn list, then select Publish n the bttm. Nte: A categry must be published and have at least ne published News Flash item befre it will shw n the live side. If it still desn t shw, check that it has been related t the prper page(s). Sectin 9: Unpublishing an Item 3. Find the categry the News Flash item t be unpublished is in. 4. Select Chse an Actin > View List. 5. Find the News Flash item t be unpublished. 6. Select Chse an Actin > Unpublish.

8 Sectin 10: Mdifying an Item 1. G t Mdules > Mdules > News Flash. 2. Find the categry the News Flash item t be mdified is in. 3. Select Chse an Actin > View List. 4. Find the News Flash item t be mdified. 5. Select Chse an Actin > Mdify. 6. Refer t Sectin 7, steps 5-6 t cmplete mdificatin. Sectin 11: Cpying an Item frm One Categry t Anther 1. G t Mdules > Mdules > News Flash. 2. Find which categry t add a News Flash item t. 3. Select Chse an Actin > Cpy. 4. An identical cpy f the News Flash item will be displayed. Chse frm the fllwing ptins: New Categry Select anther News Flash categry frm the drpdwn list t place the item in. Leave the item in the same categry and mdify the cntent. Nte: Mdificatins may be made t any f the data fields befre chsing a Save ptin. 5. Select Save ptins t cmplete the item. Sectin 12: Creating a Link t an Item 1. G t Mdules > Mdules > News Flash. 2. Find the categry the News Flash item t be linked t is in. 3. Select Chse an Actin > View List. 4. Find the News Flash item t create a link t. 5. Select Chse an Actin > Cpy Link. A ppup will infrm yu the link has been cpied t yur clipbard. 6. Paste the link anywhere there is a link field (inside ther mdules) r it may be used as a hyperlink within a page.

9 Sectin 13: Changing the Order f Items 3. Find the categry the News Flash items are in. 4. Select Chse an Actin > View List. 5. Find the News Flash item t mve up r dwn in the list. 6. Select the up r dwn arrw t the left f the item s name as many times as necessary t mve it t the desired psitin. Sectin 14: Deleting a News Flash Item Nte: A News Flash item must be unpublished befre it can be deleted. 3. Find the categry the News Flash item t be deleted is in. 4. Select Chse an Actin > View List. 5. Select Chse an Actin > Delete. 6. Select OK frm the ppup that will appear with the questin, Are yu sure yu want t delete this News Flash item? 7. Select the back buttn n the upper left t return t News Flash categries.

10 Sectin 5: Adding News Flash t Pages via Live Edit 2. G t the frnt f yur website by clicking n the blue huse icn n the tp left f yur admin hme screen and clicking n the first link: [Yur City], Hmepage. (Figure 5-1) Fig Navigate t the page where yu d like t display a particular News Flash. 4. Click n the Live Edit buttn in yur admin bar at the tp f the screen (Fig 5-2) Fig. 5-2

11 5. Click n the Widgets tab in the panel that appears after yu click n Live Edit. Initially, the tabs may appear at the bttm f the screen, r they may appear n the right r left edge f the screen. (Figure 5-3) Fig After clicking n the Widgets tab, click n the Mdules buttn in the Widgets panel. This is lcated at the tp next t the Cntent buttn. (Figure 5-4) 7. Click n the News Flash widget and drag it (right click with muse and hld while mving) t the desired area f the page. Yu can drp widgets int the main cntent area f yur page r in the Feature Clumn. (Figure 5-4) Nte: Make sure yu see a dtted cntainer appear in the desired spt n yur page befre yu drp yur widget. Otherwise, the widget will nt be added t the page.

12 Figure 5-4 Feature Clumn 8. After drpping yur widget, yu will see the Widget Optins bx appear n yur screen. Here yu can select the desired ptins fr the News Flash widget, including: a. Skin allws yu t select frm a list f pre-created styling ptins fr yur widget b. Header Text The text that will appear abve the News Flash (default is News Flash ) c. Optin Set Chse the desired Optin Set (typically nly Default is available depending n design ) d. Display Set the number f items t display in yur widget. If there are mre items in yur categry then the number in this field, yur citizens will see a link t View All items. e. Categry Chse the apprpriate Categry 9. Click the X at the tp right crner f the Widget Optins bx t save yur ptins. 10. Click Save, Save and Publish, r Save as Cpy at the tp f yur page t save the changes t the page. Nte: A categry must be published and have at least ne published News Flash item in it befre it will shw n the frnt-end. If it still desn t shw, check that a categry has been selected in the Widget Optins.