STIClassroom Win Rosters, Attendance, Lesson Plans and Textbooks

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1 STIClassrm Win Rsters, Attendance, Lessn Plans and Textbks Student Class Rster T access the student class rster, click the icn in the Classrm desktp. Frm the Rster screen, teachers may access the items described belw (access rights t these features must first be granted in Principal s Mdule). Grup: Use the drp-dwn list t restrict the display f students t a particular grup. Demgraphics: Users have access t student demgraphics and guardian infrmatin frm STIOffice n a VIEW-ONLY basis. Discipline: Users have access t view r print discipline recrds fr a selected student. Als, the user may have the ptin t initiate a discipline recrd if access rights are granted in Principal s Mdule. QRG STI_ STIClassrm Win Rsters, Attendance, Lessn Plans and Textbks 1

2 Schedule: The user may view a selected student s schedule and als a class rster by selecting the class in the schedule and clicking the Rster buttn. A hard cpy f this infrmatin may be printed here, as well. Attendance: Here the user may view and print attendance histry fr students. Tests: User may insert, view and print testing infrmatin n the selected student. Special Instructins: Special instructins entered in STIOffice may be viewed by clicking n the buttn. At least ne f the instructins must be a warning in rder fr this buttn t appear. Special Ed: If the buttn is active, the student is in Special Educatin. Medical Alert (nt available fr KY Users): If the buttn is active, the student has been flagged with a medical alert. Internet Access: If the buttn is highlighted, the student has permissin t use the Internet. Print Pictures: The user can print a rster with pictures if pictures are laded int the sftware. Print Labels: This allws yu t print varius types f mailing labels using Avery 5160 labels, r yu may print n envelpes. Perfrm the fllwing steps t print labels: Click the Labels buttn under Print. The Student/Guardian Mailing Labels menu will appear. Use the drp-dwn arrw t select the individual fr whm the labels are t be printed (either Student r Guardian). If student labels are being printed, chse the label type t use: Detail, Simple r Name & ID Only. If guardian labels are being printed, check the Print Student Name bx t print a RE: <Student Name> line n the label. Select the Address t Print. There is als an ptin t check fr mailing switches in the Guardian recrds. If student labels are being printed, check the Skip Duplicate Phne # bx t print nly ne label per phne number. Student Name Frmat: If student labels are being printed, select the rder in which student names are t be displayed. Check the Print n Envelpes bx t print directly nt envelpes, rather than nt labels. Special Starting Pint: Check this bx t begin the printing jb n a selected sheet, if applicable- this will help prevent labels frm being wasted. Enter a First Line Message if desired- this text will appear atp each label. Example: T the Parents f Click Print when ready t generate labels. Print Student Rster w/ Pictures: Click n the icn in the lwer right crner f the screen t print curse rsters withut pictures. Select the Reprt Type and click Print. Seating Chart Icn: Click the buttn t view, print r edit seating infrmatin. Pictures may be selected fr inclusin in the seating chart printut. QRG STI_ STIClassrm Win Rsters, Attendance, Lessn Plans and Textbks 2

3 Student Attendance Rster T access the student attendance rster, click the icn in the Classrm desktp. This screen is used t enter r view the fllwing student attendance infrmatin. Demgraphic, Discipline, Schedule, Attendance, Tests, Seating Chart, User Recrds : These features ffer the same view ptins described abve in the sectin Student Class Rster n page 1. Attendance: Select a student and click this buttn t view and/r print the student s attendance histry (fr All Day as well as Perid attendance if applicable). Check-In/Check-Out infrmatin is included as well. Print: Click the Printer icn t print ne f the fllwing attendance reprts: Attendance Tday; Mnthly Register; Cumulative Absences; r Perid Summary. Withdrawn Checkbx: Check this bx t include withdrawn students (this feature will be available nly if permissin fr the ptin has been set up in the Principal s Mdule). Viewing the Rster Students displayed in red fnt were absent n the previus day. When the user clicks the (User Recrds) icn, there will be an ptin t chse Classrm r Office (if activated in Principal s Mdule). Taking Daily Attendance Fllw the steps belw t pst All-Day attendance frm STIClassrm t the STIOffice prgram. All students are marked present by default. This is indicated by the red square. Select a student wh is missing and duble-click n the red square r press the space bar n yur keybard. The red square will becme a white square. QRG STI_ STIClassrm Win Rsters, Attendance, Lessn Plans and Textbks 3

4 Students shuld nly be marked Tardy fr perid attendance. The class n which daily attendance is calculated shuld have the student marked Absent. Check in/ut recrds shuld reflect tardies frm STIOffice. The Principal s Mdule can take the tardy permissin away frm teachers fr allday tardies. If yu are psting Meal Types frm STIClassrm, yu mush first enter Meal Types by clicking n the Lunch buttn at the bttm f the screen. Take the lunch cunts and then click n the Lunch buttn again t enter Daily Attendance. Meal Types must first be set up in the Principal s Mdule. Once all applicable students have been marked Missing, and the lunch cunt has been taken, yu are ready t pst t STIOffice. Click the Pst buttn. A warning will appear ntifying yu that nce yu pst, all changes must be made thrugh the ffice. Click OK and then click Yes t pst meal types as well, if applicable. After attendance has been psted, a red square will appear n the desktp in the A clumn. Changing Daily Attendance If the user has been given access t change a previus day s attendance, there will be a buttn labeled Change n the Attendance Rster screen. T change an attendance recrd: Select the date frm the drp-dwn list at the tp and click Change. Alter the cde as desired and click OK when finished. If the Optin t Change Cnsecutive Absences has been checked in STIOffice, a message windw will appear ffering the ptin t change cnsecutive absences thrugh the last date f absences. Click Cancel t leave cnsecutive absences unchanged. All perids will be changed t match. All Day Absences Absences and tardies are marked and appear in all perid rsters all day. Taking Perid Attendance T pst perid attendance t the STIOffice Prgram, fllw these steps: All students are marked present by default. This is indicated by the red square. Select a student wh is missing and duble-click n the red square r press the space bar. The red square will becme a white square. If a student is tardy in a perid, select the student and click n the Tardy buttn. A white square with a red T will appear by the name. Once all students have been marked tardy (fr perid attendance nly) r absent, yu are ready t pst t STIOffice. Click the Pst buttn. A warning will appear ntifying yu that nce yu pst, all changes must be made thrugh the ffice. Click OK. Changing Perid Attendance T change perid attendance (if applicable), perfrm the same steps listed abve fr changing daily attendance. Nte: If changing frm a perid absence t a tardy fr a class that lasts multiple perids, nly the 1st perid recrd will be changed t a tardy. QRG STI_ STIClassrm Win Rsters, Attendance, Lessn Plans and Textbks 4

5 Lessn Planner T access the lessn planner, click the edit lessn plans fr selected curses. icn in the Classrm desktp. Here a teacher may create and Entering Lessn Plans In the STIClassrm main menu, select the class fr which lessn plans are t be created. Click the icn and the Lessn Planner screen will appear. Click n the day f the mnth fr the lessn plan (STIClassrm defaults t the current date, but lessn plans may be created fr future schl days ahead r entered fr past days.). Click the Insert buttn and the Lessn Plan edit screen will appear. Check t make sure the curse and date are crrect. QRG STI_ STIClassrm Win Rsters, Attendance, Lessn Plans and Textbks 5

6 Set Date and Unit name (enter the title f the chapter, unit r lessn plan). Select the tab fr the part f the lessn plan that needs entry, such as Objective. After the bjective has been entered, g t ther tabs as necessary (tabs are labeled by the administratr in Principal s Mdule) and enter infrmatin such as Activities, Materials, Hmewrk, Assessments, Cmments and Resurces. It is nt necessary t cmplete all tabs. Right-clicking allws teachers t mve Grade Bk activities, skills r categries int the planner. Click OK when all data fr the lessn plan has been entered. The plan will nw appear in the lessn plan menu. Enter ther lessn plans fr ther dates by repeating the abve prcedures. After teaching this lessn, if the bjectives have been met, check Objectives Cmpleted and this plan will becme grayed ut (t indicate that the lessn has been cmpleted) in the windw that lists all daily plans. Change r Delete a lessn plan by selecting the apprpriate edit buttn n the right. Lessn Plan Menu Optins Calendar View: Click n a day in the calendar n the left t view lessn plans that have been created fr that date. Nn-schl days will appear dimmed n the calendar Nte that the plan may be viewed in either a Weekly r Daily frmat. If the Weekly bx at the tp f the screen is checked, a weekly frmat will be used. Insert: Allws yu t add a new entry int the lessn plan. Change: Allws yu t edit a selected entry. Delete: Allws yu t delete a selected entry frm the lessn plan. Cpy: Allws cpying r mving frm ne term t anther. If number f days des nt match, the system will fill days in rder until finished. Leftver days will be blank. The user has the ptin t Cpy the selected Lessn Plan t ther classes and als the ptin t cmpletely Mve the selected Lessn Plan t anther day. QRG STI_ STIClassrm Win Rsters, Attendance, Lessn Plans and Textbks 6

7 The up and dwn arrws may be used t mve lessn plan recrds (in the list) that are fr the same day. Categries: This buttn allws the user t select categries frm thse that have been entered in the Principal s Cnsle. Print Plans: One week usually fits n ne page. Select a plan and click the Printer icn t print it. Exprt / Imprt: This ptin allws the user t cpy an entire year r a specified date range f lessn plans int a flder, t be stred nt a flppy diskette fr imprting. If exprting lessns plans, the exprt must be cmpleted prir t the Rllver prcess. Imprting lessn plans shuld be perfrmed after Rllver has been run; after curses have been assigned t teachers; and after the new Calendar has been inserted.. Exprting and Imprting Lessn Plans Perfrm the steps listed belw t exprt and imprt lessn plans. Exprting Lessn Plans Filename: This defaults t the name f yur class and term, fllwed by the file extensin.lpx. Users are advised nt t change this filename. If filename is changed, lessn plans may imprt incrrectly. QRG STI_ STIClassrm Win Rsters, Attendance, Lessn Plans and Textbks 7

8 Click the buttn t the right f the filename and chse the lcatin t which the lessn plan file is t be exprted. T d this, click the Drive: drp-dwn list and chse a drive. Duble-click each flder until yu find the crrect lcatin. The lcatin may be a flder n yur C:\ drive, a flppy drive (typically A:\), a flash drive r any ther lcatin r strage device. Term: Chse the term frm which yu wish t exprt selected lessn plans. Dates: Enter the date range frm which the lessn plans are t be exprted. Click the Apply buttn. Imprting Lessn Plans Click the Imprt buttn and repeat steps abve fr the curse int which yu wuld like t imprt the lessn plans. When chsing the lcatin, brwse t the flder in which the lessn plan file (.LPX) was exprted. The name f the exprted lessn plan will appear n the left side. Click and highlight the name f the exprted lessn plan. Be sure that yu select the crrect file that was riginally exprted. QRG STI_ STIClassrm Win Rsters, Attendance, Lessn Plans and Textbks 8

9 Textbks Chse a class in the desktp and click the icn t access the textbk management utility. In the Textbk Tracking screen, click the drp-dwn list t select the apprpriate bk. Nte: Textbks must be assigned t students in STIOffice. Please refer t the STIOffice Textbk Tracking Quick Reference Guide fr mre details. Out: Highlight a student and click Out t assign a bk t a student. Enter the Bk #. Select the Cnditin f 1-6 based n the schl plicy. Enter the Date and click Add. QRG STI_ STIClassrm Win Rsters, Attendance, Lessn Plans and Textbks 9

10 Change: Once a bk has been assigned t a student, the Out buttn in the Textbk Tracking screen will be replaced with a Change buttn, allwing a user t mdify the Bk #, Cnditin r Date. In: Highlight the bk number f any student t whm a bk has been assigned and click In t check the bk back in. If apprpriate, select a Return Cde t determine if the student shuld be charged fr any damage t the bk. Click Check In. Only bks t which a fee is t be assigned need t be checked in. All ther bks may be cleared frm the student(s) by using the Clear buttn as described belw. Nte: If a bk is returned but is given a Return Cde f anything ther than * N Fee *, after the Check In buttn is clicked, the bk number will still appear next t the student s name with an asterisk, indicating that there is a fee t be charged t the student. QRG STI_ STIClassrm Win Rsters, Attendance, Lessn Plans and Textbks 10

11 Clear: Only students wh are t be charged a fee need t have bks checked in using the In buttn. Once bks have been checked in fr students wh are ging t be charged a fee, all ther bks may be remved frm students by using the Clear buttn. Find: If a bk is fund and needs t be returned t its wner, click the Find buttn. Select the textbk frm the list available and enter the Serial #. Press Tab n the keybard. If the bk is currently assigned t a student, the student s name, ID, grade level, and hme rm will be displayed. QRG STI_ STIClassrm Win Rsters, Attendance, Lessn Plans and Textbks 11

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