User Guide Version 3.9

Transcription

1 User Guide Versin 3.9

2 Page 2 f 22 Summary Cntents 1 INTRODUCTION CREATE A NEW ACCOUNT NAVIGATION... 3 CREATE AN ACCOUNT... 4 CREATE AN ALIAS ACCOUNT... 6 MODIFYING AN EXISTING ACCOUNT MODIFY AN ACCOUNT Mre Settings MODIFY AN ALIAS ACCOUNT GO TO MY DASHBOARD SETTINGS ACCOUNTS ALIAS ACCOUNTS CATCHALL SPF (SENDER POLICY FRAMEWORK) SETTINGS VIRUS SCANNING HELP...21 Page 2 f 22

3 Page 3 f 22 1 Intrductin EasyMail Setup is a simple and cnvenient management tl. With EasyMail Setup yu can create, cnfigure varius dmain accunts and accunt features. EasyMail Setup allws users t access thrugh a preferred client r by using Webmail. T get started with EasyMail Setup take the fllwing steps: TO LAUNCH EASYMAIL SETUP: Click n the EasyMail Setup icn. The applicatin pens in a new windw. 1.1 Navigatin The main menu is lcated n the tp-right crner f EasyMail Setup. Main Menu: links yu t the main page within EasyMail Setup Create a new accunt: allws yu t create a new accunt r a new Alias accunt Mdify an existing Accunt: allws yu t change accunt settings r alias accunt G t my Dashbard: allws yu t list all dmain Settings: allws yu t create a catchall address and enable virus scanning Help: allws yu t access infrmatin n managing yur and alias accunts Feedback: allws yu t send feedback cncerning EasyMail Setup Page 3 f 22

4 Page 4 f 22 2 Create a New Accunt Here yu can create a new accunt r Alias accunt. 2.1 Create an Accunt The pstmaster accunt is created autmatically when yur dmain is registered. Hwever, this accunt is nt included as part f the ttal number f available mailbxes. It is very imprtant that yu nt nly keep this accunt, but als, peridically check it fr messages. Fr example, s that are addressed t a nn-existent accunt will be sent t the pstmaster accunt. Nte: D nt delete the pstmaster accunt - accunts under a dmain n ur system will nt wrk unless the default pstmaster accunt exists. The EasyMail Setup wizard is a navigatin guide thrugh the accunt creatin prcess. The setup wizard is designed t create accunts and alias accunts. Please nte the differences between an accunt and an alias accunt when creating a new address. An accunt has a physical mailbx n the system that can be accessed by any POP r IMAP mail client such as Outlk, Outlk Express, and Thunderbird etc. An Alias accunts is an address with n physical mailbx, the address will frward t an address with a physical mailbx. With EasyMail Setup creating a new accunt takes just a few easy steps. First yu begin by entering the new accunt details, secndly yu will set yur spam filter settings and then the prcess is cmplete. TO CREATE AN ACCOUNT: 1. Click Create Accunt. 2. Click Create an Accunt. 3. Cmplete the fllwing: Page 4 f 22

5 Page 5 f 22 Accunt Name enter the accunt name. Passwrd enter a new passwrd Re-enter passwrd cnfirm yur new passwrd Frgt Passwrd Questin chse a Frgt Passwrd Questin frm the drp dwn menu Frgt Passwrd Answer enter yur Frgt Passwrd Answer 4. Click Next. 5. Select junk filtering settings: Junk Filter Status allws yu t select junk filter activity Off turn ff any spam filtering. Light filtering uses a higher pint ttal t classify spam, and therefre is less capable f detecting and filtering ut spam; hwever, if yu have set yur spam t by deleted autmatically, yu may want t use the lighter filtering mde t ensure that regular classified as spam is nt deleted. Standard Indicates a custm level f spam filtering is turned n and will be filtered t remve frm unfamiliar addresses. Aggressive mde filtering will filter all that is nt in yur cntact r safe list as junk mail. Please nte: There is always a risk that the spam filter may classify legitimate as spam. Yu may nt want t enable the autmatic deletin f spam if yu are cncerned Page 5 f 22

6 Page 6 f 22 abut this pssibility. It is recmmended yu frequently review yur spam, trash and r junk flders t ensure a legitimate has nt been classified as spam. It is als recmmended that yu add addresses t yur Cntact lists t ensure yur accunt receives all s frm the specified sender. Filter Type ptins fr identifying and flagging as spam Quarantine Spam which the spam filter classifies as spam will be held back by the mail server and placed in a "quarantine flder". This flder is called "SPAM. incming". which is placed in the quarantine filter will nt be delivered with yur regular . T review these s yu will need t visit the crrespnding flder. in yur quarantine flder can be viewed by any client that maintains an IMAP cnnectin with yur server. Delete Spam which the filter classifies as spam will be deleted autmatically after the perid specified. which is deleted in this manner is unrecverable. Please nte that there is always a risk that the spam filter may classify legitimate as spam. We d nt recmmend enabling the autmatic deletin f spam due t this pssibility. Tag and Deliver Spam - which the spam filter classifies as spam will have **SPAM** added t the subject heading f incming . The tagged is delivered alng with regular . This setting is useful if yu wuld like t scan thrugh the classified as spam by the filter. Yu can set up an rule which will place with **SPAM** as part f the subject line int a different mail flder n yur cmputer. Mst clients, such as Micrsft Outlk r Webmail, supprt srting Delete Junk yu can chse frm varius time perids after which classified as spam will then be deleted. Please nte: Junk mail als accunts fr usage. Junk mail and spam s will als take up space in yur accunt. It is recmmended yu frequently review and delete junk mail and spam s t allw mre space fr yur legitimate crrespndence and strage. 6. Click Next. 2.2 Create an Alias Accunt An Alias accunts is an address that des nt have a physical mailbx r strage space. Alias accunts must be frwarded t an existing accunt with a mailbx and strage space. An alias address acts as a frnt giving the appearance f unique accunt when in actuality it is nly an alternative address t traffic s thrugh. TO CREATE AN ALIAS ACCOUNT: 1. Click Create Accunt. Page 6 f 22

7 Page 7 f Click Create an Alias Accunt. 3. Cmplete the fllwing: Accunt Name enter an accunt name Frward mail t enter the address yu wuld like s t be frwarded t. Please Nte: Yu may enter mre than ne frward t address. T add additinal addresses enter the address in the Frward Mail t field and click Add. 4. Click Next. Page 7 f 22

8 Page 8 f 22 3 Mdifying an Existing Accunt Yu can mdify the prperties f existing and alias accunts. Yu can mdify Junk Filtering settings, frwarding settings, r ther accunt prperties. 3.1 Mdify an Accunt " " accunts are nrmal accunts. This is mst likely the type f accunt yu want t mdify. TO MODIFY AN ACCOUNT: 1. Click Mdify an Existing Accunt. 2. Click Mdify an Accunt. 3. Select an accunt. 4. Click Next. 5. Edit the fllwing: Page 8 f 22

9 Page 9 f 22 Passwrd allws yu t edit passwrd Nte: T change the passwrd click Change, enter new passwrd and click Apply. Frgt Passwrd Questin allws yu t chse anther Frgt Passwrd Questin Frgt Passwrd Answer allws yu t enter new Frgt Passwrd Answer Junk Filter Status allws yu t select junk filter activity Filter Type allws yu t select ptins fr identifying and flagging as spam Delete Junk allws yu t select varius time perids after which will then be deleted Whitelist allws yu t add addresses t a Safe list Blacklist allws yu t autmatically blck sent frm the blacklisted addresses Frward mail t allws yu t frward an accunt t anther accunt 6. Click Next Mre Settings Fr additinal accunt settings click Mre Settings Junk Filtering Junk Filtering screen allws yu t change the Junk Filter Status, set the Filter Type that lets yu chse what is dne with yur junk and select time perids when will autmatically delete all flagged as junk. Yu may als add s t the whitelist and blacklist Webmail Webmail is a multi-featured, brwser independent system. Easily custmized sme Webmail features include: cntact list, daily schedule, t d list, spell checker and web bkmarks. TO SETUP W EBMAIL: Page 9 f 22

10 Page 10 f Cmplete the fllwing: Full name enter the name yu wuld like t display in yur s Yur signature enter a signature line r signature text if desired. Nte: Yu can chse t precede yur signature with dashes and t place signature befre replies and frwards by selecting the crrespnding check bx field. Webmail language select yur preferred Webmail display language When messages are deleted select the flder t which yu wish t direct yur deleted messages. Time frmat select yur preferred time frmat Date frmat select yur preferred date frmat Time zne select yur preferred time zne Check After Lgin ges directly t my inbx if after lgin yu want t be taken directly t yur inbx. 2. Click Apply SyncSuite SyncSuite synchrnizes yur Calendar and Cntacts between yur RIM BlackBerry, Micrsft Outlk, Micrsft Outlk Express, and ther mbile devices. Yur Calendar and Cntact infrmatin is the same when yu use yur Micrsft Outlk at wrk, yur RIM BlackBerry ut f the ffice, and yur Micrsft Outlk Express at hme. Yu can als cllabrate with yur cwrkers by sharing yur Calendars, Cntacts, Tasks, and Ntes with each ther. Page 10 f 22

11 Page 11 f 22 The fllwing SyncSuite dwnlads are available: SyncSuit fr RIM BlackBerry Synchrnizes: Cntacts, Calendar t WEBMAIL SyncSuit fr Micrsft Outlk Synchrnizes: Cntacts, Calendar t WEBMAIL SyncSuit fr Micrsft Outlk Express Synchrnizes: Cntacts t WEBMAIL SyncSuit fr Windws Mbile Synchrnizes: Cntacts, Calendar t WEBMAIL SyncSuit fr SyncML enabled wireless devices Synchrnizes: Cntacts, Calendar t WEBMAIL Autrespnders The Autrespnder functin allws yu t autmatically reply t incming with a pre-written message. This functin can be enabled t aut respnd t all r specific addresses sent t yur accunt. Please nte: Autrespnders d nt wrk fr frwarded and alias accunts Page 11 f 22

12 Page 12 f 22 TO CREATE AN AUTORESPONDER: 1. Click Add Autrespnder. 2. Cmplete the fllwing: Respnd nly if allws yu t select autrespnder cnditins Sender is anyne the Autrespnder will send the aut-reply message t everyne wh sends an t the accunt, chse "sender is anyne" frm the Respnd nly if drp dwn menu and leave the "is" textbx blank. This is the default. Frm an cntaining the autrespnder will aut reply t messages sent frm a specified address, chse the "Frm an cntaining" ptin frm the "Respnd nly if" drp-dwn list and enter the desired wrds cntained in the address in the "is" textbx. Yu can enter multiple wrds in the "is" textbx. They must be entered with a cmma separated by n spaces. T an cntaining the Autrespnder will aut reply t the messages that are sent t a certain address. If yu want the Autrespnder t reply t messages that are sent t a certain address chse the "T an cntaining" ptin frm the Respnd nly if drp dwn menu and enter the wrds cntained in the address in the "is" textbx. Yu can enter multiple wrds in the "is" textbx. They must be entered with a cmma separating entries and with n ther spaces. Page 12 f 22

13 Page 13 f 22 CC t an cntaining the Autrespnder will aut reply t messages that are sent t a certain address. Fr example, if an has the specified address in its "CC:" field, the Autrespnder will apply t it. Chse the "CC t an cntaining" ptin frm the "Respnd nly if" drp dwn menu and enter the wrds cntained in the address in the "is" textbx. Yu can enter multiple wrds cntained in the addresses in the "is" textbx. Subject cntains yu can reply t messages whse subject cntains sme specific text. Select "Subject cntains" ptin frm the "Respnd nly if" drp dwn menu and enter the text in the "is" textbx. Is allws yu t select a keywrd fr autrespnder Message Enter the aut respnse message 3. Click Apply Message Rules The Message Rule functinality allws yu t set rules and cnditins fr incming messages t yur accunt. TO SETUP A RULE: 1. Click Add Rule. 2. Cmplete the fllwing: Page 13 f 22

14 Page 14 f 22 Name Enter the rule name Field select ne f the fllwing: T, Frm, CC, Subject Match select ne the cnditins prvided Value enter the text that wuld be cntained in the selected field Fr example if yu want T: field cntaining specific text, yu wuld chse cntains and under value enter the text that wuld be cntained in the field selected. If yu want t setup the cnditin fr case-sensitive text cntained in the field check Case-sensitive. Actin select frm the tw drp-dwn menus the desired actin. Fr example if yu want all messages satisfying the cnditin set abve, chse Cpy and chse Junk. This wuld mean that all messages satisfying the cnditin chsen will be cpied int the Junk flder. 3. Click Apply. TO EDIT A RULE 1. Select the desired rule. 2. Edit parameters. 3. Click Apply. TO DISABLE/ENABLE A RULE Click green clred circle icn. Page 14 f 22

15 Page 15 f 22 TO DELETE A RULE: Click red negative circle icn. 3.2 Mdify an Alias Accunt Alias accunts are addresses which frward mail t ne r mre accunts. Aliases d nt have their wn inbx. Yu can mdify where the alias accunts frward. TO MODIFY AN ALIAS ACCOUNT: 1. Click Mdify an Existing Accunt. 2. Click Mdify an Alias Accunt. 3. Select an alias accunt. 4. Click Next. 5. Add r remve Frward mail t. 6. Click Next. Page 15 f 22

16 Page 16 f 22 4 G T My Dashbard The dashbard gives yu an verview f all yur accunts accunts TO EDIT ACCOUNT: 1. Select an accunt. 2. Edit the fllwing: Page 16 f 22

17 Page 17 f 22 Passwrd allws yu t edit passwrd Nte: T change the passwrd click Change, enter new passwrd and click Apply. Frgt Passwrd Questin allws yu t chse anther Frgt Passwrd Questin Frgt Passwrd Answer allws yu t enter new Frgt Passwrd Answer Junk Filter Status allws yu t select junk filter activity Filter Type allws yu t select ptins fr identifying and flagging as spam Delete Junk allws yu t select varius time perids after which will then be deleted Whitelist allws yu t add addresses t a Safe list Blacklist allws yu t autmatically blck sent frm the blacklisted addresses Frward mail t allws yu t frward an accunt t anther accunt 3. Click Apply. Page 17 f 22

18 Page 18 f Alias Accunts TO EDIT ALIAS ACCOUNT: 1. Select an alias accunt. 2. Add r remve Frward mail t. 3. Click Apply. Page 18 f 22

19 Page 19 f 22 5 Settings Yu can upgrade yur features. 5.1 Catchall This functin allws yu t redirect imprperly addressed sent t yur dmain t a catch-all address. We define an imprperly addressed as an message sent t yur dmain t an undefined accunt. Example: If yur dmain is "mycar.cm" and yu have nt defined an accunt fr bill@mycar.cm thrugh EasyMail, all sent t the 'bill@mycar.cm' address is cnsidered imprperly addressed and will be redirected t yur catch-all address. TO ENABLE CATCHALL: 1. Click Enable. 2. Enter address t Frward all caught by the catchall t: 3. Click Apply. TO DISABLE CATCHALL: 1. Click Disable. 2. Click Apply. 5.2 SPF (Sender Plicy Framewrk) SPF allws yu t activate Sender Plicy Framewrk (SPF) t prtect against sender address frgery. TO ENABLE/DISABLE SPF: 1. Check Enable/Disable SPF. 2. Select SPF Mde. Page 19 f 22

20 Page 20 f Click Apply Settings This sectin prvides yu with all the necessary infrmatin that yu need in rder t setup yur accunt n yur cmputer. 5.4 Virus Scanning virus scanning prtects yur cmputer frm cmputer viruses which can be transmitted by attachments; sme f these viruses are designed specifically t spread by , while thers are accidentally spread when an unsuspecting user sends a legitimate file via which has been infected with a virus. T help prtect yur cmputer frm these viruses using EasyMail yu have t activate virus scanning. TO ENABLE/DISABLE VIRUS SCANNING: 1. Click Enable/Disable. 2. Click Apply. Page 20 f 22

21 Page 21 f 22 6 Help Get help with prblems. Page 21 f 22

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