InformationNOW for Teachers Classroom Grade Book

Transcription

1 InfrmatinNOW fr Teachers Classrm Grade Bk Overview The fllwing is an verview f the ptins available t teachers under the Classrm Grade Bk menu. Nte: Users may als wish t print the InfrmatinNOW fr Teachers Tri-Fld Quick Guide fr returning teachers wh need nly a brief verview f Grade Bk steps. The dcument is available at Table f Cntents InfrmatinNOW fr Teachers Classrm Grade Bk 1 Overview... 1 Table f Cntents... 1 Setting Up Activity Attributes... 2 Grade Bk...3 Accessing Grade Bk... 3 Display Flags... 4 Optins and Categries... 5 Adding Activities t the Lessn Plan... 9 Cpy Grade Bks Change Activity Dates Cpy Scres Average Setup Psting Standards Psting Grades Alternative Scres Student Scres Quick Entry f Student Scres in an Activity Fill Student Scre Screen Alpha Grades Entering Cmments fr Students Cmputing Semester (Final) Averages Where a Semester Exam Is Given Entering Standard Marks Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 1

2 Learning Earning Credits Grade Bk Reprts Grade Bk Reprt Cards Prgress Reprts Cmprehensive Prgress Reprt Birthday Listing Lessn Plan Standards Reprt Card Wrksheet Reprt Missing Assignments Reprt Student Listing Standardized Test Prtrait Style Reprt Card Tw Clumn Reprt Card Seating Chart Additinal Reprts Lunch Cunts Unpsted Grades Other Tips...47 Averaging Methd Examples Pints Average Categry Pints Categry Averages Setting Up Activity Attributes Activity Attributes are varius ptins that appear within the teacher Lessn Plan. Attributes may be assigned t activities within the teacher Grade Bk. Teachers may mark attributes as Private r Public. Public attributes are visible by Hme Prtal users such as parents r students. T mdify the activity attributes, perfrm the fllwing steps: Frm the menu tree at left, select Classrm Setup. Frm the Lkup bx, select Activity Attributes and click Refresh. Adding an Attribute T add an attribute, click n the blue Add icn ( ). Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 2

3 Nte: Only certain staff members will be able t add attributes, due t the security setup fr different grups f staff members. Enter infrmatin in the fllwing fields (items indicated by an asterisk* are required): *Name: Name this attribute. Descriptin: Enter a mre detailed descriptin f the attribute, if desired. *Cde: Enter a unique cde fr the attribute. State Cde: If a state cde is required, enter it here. SIF Cde: If using SIF, enter the SIF cde here. NCES Number: Enter the NCES Number here if desired. Click OK t save this attribute. The screen will refresh, and a blank Add Activity Attributes screen will appear. Click Cancel in a blank screen after all attributes have been added. Grade Bk Accessing Grade Bk T access the Grade Bk, click Classrm Grade Bk. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 3

4 Select the crrect Grading Perid and click Refresh. When the Grading Perid is selected, the Active Date will default t the last date in the selected grading perid. It is nt necessary t mdify the date unless selecting t View Daily Absence Listing. T view the daily attendance fr the selected date, click View Daily Absence Listing. T chse a curse, select it by clicking n the curse number that appears as a blue link r bullet the circle t the left f the curse number and click the View icn enrlled in the curse will display.. The list f students Nte: T include withdrawn students in the selected curse rster, check Include Withdrawn Students befre selecting the curse. Display Flags A red scre means the student s scre exceeds the ttal pints pssible fr the activity. A blue bx arund a student scre indicates that the student was marked as absent n the date f that activity. If an assignment is marked as Late, a red-range triangle is placed in the scre bx. If an assignment is marked as Drpped, the grade will appear as gray with a strikethrugh. If an assignment is marked as Incmplete, the grade will appear with a blue triangle and an underscre. Fr an Exempt grade, the scre bx must be empty. Als, the activity itself must be set t allw exemptins (i.e., a final exam). An exempt activity will display as EXT. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 4

5 Optins and Categries Befre the Grade Bk may be used, Optins and Categries must be created. Optins Setup The Grade Bk ptins listed belw are prvided t allw teachers t custmize features available in the Grade Bk. T access click Optins in the Manage sectin at left. Available ptins are: View By Date Descending: This will prvide a view f the activities (such as daily grades and test) by date in descending rder. Nte that the manual Grade Bk used by teachers displays items in ascending rder. Using descending rder allws the activity t be displayed clser t the student s name. The teacher wuld then nt need t scrll t lcate the activity. Rund Displayed Averages: When selected, the average will be displayed in whle numbers. Grup by Categry: When this ptin is selected, the activities shwn n the Grade Bk screen will be gruped by categries. Example: All Hmewrk activities wuld be displayed next t each ther, and all Tests wuld be displayed next t each ther. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 5

6 Hide Student Names: This ptin will hide student names frm printed grading listings. Fr example: If grades are t be printed and psted in the classrm fr students t view, the student names will nt shw; instead, students will be identified by Student Number. Include Withdrawn Students: Check this bx t shw students wh were in class fr nly part f the selected grading perid. Display Ttal Pints: Check this bx t display the ttal number f pints accumulated by students. This is nt available if either Categry Pints r Categry Average is selected as the Averaging Methd. Display Student Averages: This ptin will allw an average t display n the Scres tab f the Grade Bk. The average that is displayed is cntrlled by the graded item that is marked with GPA Pints in the Grading Perid Setup. Display Letter Grades: Check this bx t display a clumn that shws the current Letter Grade fr the Average. Nte: This may differ frm what is actually psted t a student s grade file due t runding. The grade psted is nt runded, whereas the average n the Scre tab is runded t 2 decimal places. Als, if n letter grade is displayed, cnfirm that the numeric value is defined within a valid alpha grade n the scale. Display Maximum Scre: Check t display the ttal pints pssible fr each activity as part f the activity clumn heading. Averaging Methd: See the sectin Averaging Methd Examples n page 48 fr detailed examples f each averaging methd. Chices include: Nte: The schl has the ptin t set the averaging methd fr all classes. If the user is unable t select an averaging methd, check with the prgram administratr t see if this ptin has been lcked by the schl. Pints: When averaging by the Pints methd, the average is calculated by dividing the ttal amunt f pints the student has earned by the ttal pints pssible. Example: 932/1000 = Average: When averaging by the Average methd, each individual activity is averaged, and then all the activities are averaged tgether t btain a single value. Example: 91/100=91.0, 48/50=96.0, and 23/25=92.0. The Average is then calculated by averaging all activities; 91.0, 96.0, and 92.0 = Categry Pints: When averaging by the Categry Pints methd, the average fr each categry is calculated as with the Pints methd, and then a percentage is applied t the categries t determine the average. Example: A categry named Test will represent 60% f the students grades and a categry named Hmewrk will represent 40% f the students grades. Determine the Test average via the Pints methd frm abve, using ONLY the Test categry fr the ttal pints earned and pssible (All Tests = 273/300 = 91.0). Determine the Hmewrk average by the same methd (All Hmewrk = 659/700 = 94.1). T apply the percentage, multiply 60% times 91.0 = 54.6, and 40% times 94.1 = 37.64; then add the prducts tgether ( = 92.24) is the average fr this example. Categry Average: This average methd is calculated the same as the Categry Pint methd. Example: Average the Test categry ( = 93.5) and average the Hmewrk categry ( = 92.5). Apply the percentage 60% times 93.5 (56.1) and 40% times 92.5 (37.0). The average wuld be the sum ( ) = Student Srt by: Selecting ne f these ptins will rerder the students n the Grade Bk screen. Generally, srting by Student Display Name is used. Optins include: Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 6

7 Custm Order: Allws teacher t arrange students in a custm rder. Mst ften used t mve new students t the bttm f the Grade Bk. Frm the Grade Bk Cmments tab, click t View a cmment fr a student and enter a unique number in the Custm Order field. It is nt necessary t add a Custm Order t every student. It is nly necessary t add a Custm Order t new students. Then, when selecting t srt students by Custm Order, students with a unique identifier will drp t the bttm f the Grade Bk list. Randm Order: Helpful when displaying the Grade Bk t students with the Hide Student Name ptin selected. Scre Fr Selected Activity: Students will display in highest t lwest rder fr the selected activity. Student Average: Students will display in high-lw rder fr the running Grade Bk average fr the selected curse and grading perid. Student Display Name: Students will display alphabetically by last name, first name. Student First Name: Students will display alphabetically by first name. Student Number: Students will display in rder by student number which is autgenerated. Standards: This sectin is used t determine hw averages are given t standards that are attached t the selected curse. Standard Calculate Weight Maximum Value: Check this bx if the maximum weight will be calculated fr the standard s grade. Standards Calculate Rule ptins include the fllwing: Current Grading Perid: Select this rule if the student s grade fr a standard will nly include the current grading perid activities. Running Sectin: Select this rule if the student s grade fr a standard will include the activities fr the sectin f the current curse in which the student is enrlled. A sectin may last all year. Running Term: Select this rule if the student s grade fr a standard will include all activities fr the term. A term may have mre than ne grading perid but may nt last all year. Standard Scale: Select the grading scale used t determine the standard s grade. Standards Calculate Methd: Averaging: Select this methd if each individual activity is an average. The standard s grade is calculated by averaging all the activities. Pints: Select this methd if each individual activity is based n pints (example: 90/100). The standard s grade is calculated by dividing the ttal pints earned by the ttal pints pssible. Print Screen: Click t send a cpy f the screen t the printer. Cpy Optins: Click t cpy the ptins that have been set n a different curse t this curse. Click OK when all selectins are cmplete. Categries Setup Frm the Manage sectin, select Categries. Examples f Categries are Test, Hmewrk, Prject, Quizzes, etc. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 7

8 Nte: If n Categries have been created fr the Grade Bk, click the Cpy Categries ptin under the Tasks menu n the left t select t cpy Categries frm an existing curse t this curse. Search fr and select the view the Categries fr an existing curse. Select the Categries t be cpied t this curse. Als, the schl has an ptin t create categries fr all users. Categries created by the schl will display with a lck icn and may nt be edited. T add a categry, click n the blue Add icn ( ). The Add Categry screen will appear. Enter infrmatin in the fllwing fields (an asterisk* indicates a required field): *Name: Name the type f categry fr activities t be graded. Descriptin: Enter a mre detailed descriptin f this categry, if desired. High Scre t Drp: Enter the number f highest scres that shuld be drpped frm the verall running average fr this categry. Fr example, if creating a categry f hmewrk and the tw highest scres that the student received fr hmewrk assignments are t be drpped frm their verall running average, enter a 2 here. When a 2 is entered, the tw highest scres that a student received fr hmewrk assignments will be drpped frm their verall running average. Leave the value at 0 (zer) if n highest scres are t be drpped fr this categry. Lw Scre t Drp: Enter the number f lwest scres that shuld be drpped frm the verall running average fr this categry. Fr example, if creating a categry f hmewrk and the tw lwest scres that the student received fr hmewrk assignments are t be drpped frm their verall running average, enter a 2 here. When a 2 is entered, the tw lwest scres that a student received fr hmewrk assignments will be drpped frm their verall running average. Leave the value at 0 (zer) if n lwest scres are t be drpped fr this categry. Percentage: A percentage must be entered if using the Categry Pints r the Categry Average methd f averaging grades. Using a Percentage is the same as weighting a categry. Example A: A teacher might want her Test categry t be 60% (enter 60 fr the Percentage value) and the Hmewrk categry t be 40% (enter 40 fr the Percentage value) f the Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 8

9 grading perid average. T cmpute the average, all the test activities are averaged tgether and all the hmewrk activities are averaged tgether. The percentages wuld then be applied fr each categry, with the grading perid average being the sum f these prducts. Example B: A student has a 90 average n all his tests and a 95 average n all his hmewrk. Apply the percentages (90 times 60% = 54 and 95 times 40% = 38) and add the prducts (54+38); the grading perid average is 92. Click OK t save the recrd. The screen will refresh t allw the user t enter t enter anther categry. When finished, click Cancel. This example displays the scenari described abve. Click Clse. T add an activity, Adding Activities t the Lessn Plan Click the icn frm the Scres tab; r Click the Plan tab and click the icn. Enter the date. T select the date frm a ppup calendar, click the ellipsis buttn ( ). Always click the Refresh buttn after changing the date. Nte: T display all existing activities regardless f date, clear the Date field and click Refresh. Click the blue Add icn ( ). Enter infrmatin int the fllwing fields (an asterisk* indicates a required field): *Date: Enter the crrect date fr this activity, r click the ellipsis buttn t select the date frm the ppup calendar. Day: The day f the week is autmatically generated by the prgram. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 9

10 Unit: Name the unit that this activity is cvering, if desired. *Categry: Select a categry frm the drp-list. *Activity Name: Assign this activity a unique name. N tw activities may have same name. Assessment: Check this bx if this assignment is an assessment given nline via the Assessment applicatin. Nte: If checked, the user will be given the pprtunity t select the Assessment t tie t this activity. Once the assessment is assigned, the user will nt be able t edit student scres fr this activity frm the InfrmatinNOW Grade Bk. Scres will need t be changed in the Assessment applicatin. If this bx is checked and a user edits the activity and unchecks the bx, the user will be able t edit scres. Hwever, any scres that are changed via Assessment will n lnger be reflected in InfrmatinNOW. Visible In Hme Prtal: Check this bx if this activity is t display in the Hme Prtal fr users such as students and guardians. Graded: Check this bx if this activity will receive a grade. IMPORTANT: This must be checked in rder fr students t receive grades. Can drp student scre: Check this bx if a scre may be drpped fr this activity. Is entire activity drpped: Check this bx t drp all the scres fr this activity. Nte: Be aware that selecting this ptin will drp all the scres fr this activity frm all students running average. *Ttal: Enter the ttal f pints pssible fr this activity. *Weight Multiplier: Fr this activity t be part f the grading perid average, a number greater than 0 must be entered. 1 is the default value. By default, the weight multiplier will apply t the student s scre nly. Fr example, an activity wrth 100 pints is weighted 2.0 times. If a student earns 100 ut f 100, the system will cmpute this as 200 ut f 100. T weight the ttal pssible pints, the average methd will need t be set crrectly. See Average Setup n page 15 fr further details. The weighted scre will nt display under the Scres tab f the Grade Bk. *Weight Additin: Enter a number here if pints are t be added t each student s grade fr this activity. This ptin behaves similar t Weight Multiplier. Fr example, an activity wrth 20 pints is weighted 2.0 pints. If a student earns 10 ut f 20 pints, InfrmatinNOW will cnsider this as 12 ut f 20 pints. See Average Setup n page 15 fr further details. The weighted scre will nt display under the Scres tab f the Grade Bk. The tabs at the bttm f the screen are nt available until the activity has been created. Click Create. The Edit Activity screen fr the activity that was just created will display. The tabs at the bttm will becme active. Standards T add a standard t the Lessn Plan, while n the Standards tab, click the blue Add icn ( ). Nte: Standards will nly be available if they have been attached t the curse under Scheduling Valid Curses n the Standards tab. Fr mre details regarding standards, please refer t the InfrmatinNOW Standard-Based Reprting quick reference guide which is available frm the website at Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 10

11 Click the standard name r put a check in the bx next t the name and click OK. A screen will appear shwing the standard n the lessn plan with standards attached. Attributes Tab The Attributes tab cntains Activity Attributes that are created under System Preferences Setup. T enter infrmatin n these tabs, click the desired tab. Type any desired infrmatin regarding the selected activity. Select the Type. Types are created under System Preferences Setup fr Activity Attributes. If the attribute is t be visible frm users f the Hme Prtal, such as guardians r students, check the Visible in Hme Prtal bx. Enter any applicable Ntes. If the item is marked as Visible in Hme Prtal, ntes may be viewed by guardians r students. If the user enters a URL, the infrmatin will display as a link t Hme Prtal users. T insert an attachment, click Brwse. Navigate t the file t be attached and click Open. File size limit is 5 MB per attachment. Click OK. Nte: The attachment ptin must be enabled by an administrative level user under System Preferences Security. Nte: Multiple attributes f the same type may be assigned t ne activity. Cpy Grade Bks Once a Grade Bk is created, it may be cpied t anther curse. Click t pen the Grade Bk fr the class t which the Grade Bk is t be cpied. Click Cpy Grade Bks. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 11

12 Select the curse frm which the Grade Bk is t be cpied. Click OK. In the When cpying sectin select if the activity dates are t be cpied t the sectin using the sectin start date r t specify a start date. If activities are being cpied t a new Grade Bk and shuld retain the dates, leave Use the sectin start date selected. If cpying activities within the same Grade Bk, users may select Specify a start date and enter the beginning date t be assigned t activities. Fr example, users may create a week s wrth f activities in the Grade Bk and then cpy these activities t each fllwing week within the same Grade Bk. Place a check next t each activity t cpy. T select all activities, place a check next t the bx t the left f the Date clumn heading. Click OK. Change Activity Dates Use this ptin t change dates fr ne r mre activity. Activity Start Date: Enter the existing beginning date f the ne r mre activities that are t be mved. Activity End Date: Enter the existing ending date f the ne r mre activities that are t be mved. Number f Days T Mve Frward: Enter the number f days t mve the activities frward in the Grade Bk. Nn-attendance dates are nt included. S, t mve an activity frm Friday t Mnday the user enters a 1 in this field. The activity will be mved ahead ne schl day and will be mved t Mnday. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 12

13 Cpy Scres Use this ptin t cpy scres frm ne Grade Bk t anther when a student changes sectins. Nte: Students must be mved t the new sectin befre scres may be cpied. Open the Grade Bk fr the sectin t which the student was transferred. Place checks next t the student(s) fr which grades are t be cpied. Click the Cpy Scres link. The fllwing Wizard screen will display: Review the steps and click Next. Nte: If mre than ne class is available (i.e., the student has withdrawn frm this class mre than nce), multiple recrds will display and will be srted by withdrawal date, mst recent first. Select the curse frm which t cpy the scres and click Next. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 13

14 Activity scres are selected frm the activities in the left clumn and cpied int the activity listed in the right clumn. When activity scres are cpied, they disappear frm the left side f the screen. Aut-Cpy will cpy all scres frm the left side which match n categry, date and activity name t activities n the right side. All matched activities will be remved frm the list n the left. Alternately, users may bullet an activity n the left and then select the activity n the right t which t cpy the scre and click Cpy. Once the Cpy r Aut-Cpy ptin is selected, the Scre will display in the clumn n the right side f the screen. T und the cpy t an activity, bullet the activity n the right and click Clear. Scres will nt be cpied t that activity. The matching activity will then display again n the left side f the screen. Users must click Finish t cpy the activity scres. Scres may nly be cpied fr sectins with the same curse number. Scres may be cpied frm ne teacher t anther as lng as the curse number is the same. If the ttal pints pssible f the activities are nt the same, the scre will nt be cpied. The Cpy Scres Frm grid will nly shw activities fr which the student has a scre (alpha r numeric) r an alternate scre value; r thse that have been marked late r incmplete. When a scre is cpied, all assciate scre fields such as Is Drpped, Is Incmplete r Is Late are als cpied. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 14

15 Scres are nt remved frm the initial Grade Bk. There is n saved link between the scres f ne Grade Bk t anther. If scres are cpied and then the scre is changed in ne Grade Bk, the change will nt be reflected in the ther Grade Bk. If the student already has a scre in the receiving Grade Bk, a new scre may nt be cpied t verwrite it. Setup Befre cmments may be added t a student recrd, the cmments must first be set up. While in the teacher Grade Bk, n the left f the screen under Manage, click Cmment Setup. Nte: If n cmments have been created fr the Grade Bk, click the Cpy Cmments ptin under the Tasks menu n the left t select t cpy cmments frm an existing curse t this curse. Search fr and select the view the cmments fr an existing curse. Select the cmments t be cpied t this curse. T add a cmment, click n the blue Add icn ( ). Type in the cmment and click OK. The Add Cmment screen will appear. Cntinue t add cmments as necessary. When finished, click Cancel. Nte: The schl has the ability t set up a cmment bank t share with all users. Cmments entered by the schl cannt be edited. When finished Adding, Viewing r Deleting cmments, click Clse. Average Setup The Average Setup cntrls hw grades are calculated t a running average fr the selected grading perid and graded items (ex. Grading Perid Grade, Semester Exam, Semester Average, Yearly Average). Graded items may be set up differently. Average Methds that are assciated with reprt card graded items are created by the system when the grading perids are set up by the Administratr. T access the averaging methd, click Average Setup under the Manage menu n the left bar f the Grade Bk. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 15

16 All graded items are listed, including the Name, Descriptin, Weight Added, Type and Weighted Scre. T edit an item, click the name f the item r place a check next t it and click View. The Sectin Number/Name, Perids and Days f the Week display. Main Tab *Name: Defaults t the name f the graded item. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 16

17 Descriptin: An ptinal field t describe the Average Methd in detail. *Weight Additin: Allws the user t assign extra pints t all students in the class. *High Scres t Drp: Indicates the number f high scres t drp befre calculating the average. Fr example, if the tw highest scres that each student received fr Grade Bk activities is t be drpped frm their verall averages, enter a 2 here. *Lw Scres t Drp: Indicates the number f lw scres t drp befre calculating the average. Fr example, if the tw lwest scres that each student received fr Grade Bk activities is t be drpped frm their verall averages, enter a 2 here. Allw Higher Alpha Grade Runding: When checked allws alpha grades t be runded. This ptin is verridden by the definitin f the scale. Shw In Grade Bk: Check if this average is t display as its wn clumn within the teacher s Grade Bk. Allw Incmplete t Drp: If checked, any assignments marked as incmplete fr a student will nt affect the verall average. Weight Maximum Scres: This ptin wrks in cnjunctin with the weighted ptins in the activities setup under the Plan tab. Fr example, if this ptin is checked and a weight multiplier f 2 is entered n the activity, if a student received a perfect scre n an activity wrth 100 pints, the student will be given a 200 ut f 200 pssible pints. If this ptin is nt checked, the student will be given a 200 ut f a pssible 100 pints. Averaging Methd Tab All Graded Activities within Current Grading Perid: Cmputes the average f all f the student s scres within the current grading perid f the graded item accrding t the selected methd in the Optins screen. Fr example, 1st Quarter Average. Running Average Fr Current Term: Cmputes the average f all f the student s scres within a term accrding t the selected methd in the Optins screen. Fr example, schl plicy states that the 2nd quarter grade is an accumulatin f wrk frm the 1st and 2nd quarter. This wrks nly if bth grading perids are setup in the same term. Running Average Acrss Terms: Selecting this ptin will average activities in the current grading perid alng with activities frm any previus grading perid(s) in the current term and prir terms. It will nt take int accunt activities in future grading perids. Any activities used in a Single Activity Average will be mitted frm the calculatin. If selected, click the blue link t select the starting term. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 17

18 Cmputed Average Cmbining ther Averages: Cmputes the average based n ther Reprt Card Graded Items. Fr example, the 1st r 2nd Semester Average fr upper grade levels r a Final Average fr the lwer grade levels. See Cmputing Semester (Final) Averages n page 26 fr mre infrmatin. Single Activity (Activity will be excluded frm Running Average): Calculates the average by getting the scre frm a single activity. The selected activity will n lnger affect the Current r Running Average. Fr example, Semester Exam. Multiple Activities allws fr a custm averaging methd t be created. This allws the user t select specific activities t average tgether. Fr example, select all f the activities within the first half f the grading perid t cmpare with the student s current average. Smething similar t a prgress reprt. The pssibilities fr custm averaging methds are limitless. Fr example, a 4-week Average Methd can be created t average all f the assignments fr the first 4 weeks f a grading perid s there is a quick pint f reference fr cmparisn t hw the student is ding the rest f the grading perid. The custm Average Methds are available in each grading perid. That means instead f creating new nes fr each grading perid, the same methd may be adjusted fr each grading perid. Custm Averages will nt pst t the reprt card. Psting Standards At the end f each grading perid, standard marks are t be psted frm the Grade Bk t the student s grade file. Standards will always print n standard based reprt cards. Hwever, they must be psted in rder fr users t be able t view standard marks frm the student maintenance screen. They must als be psted in rder t print n reprt cards and tw-clumn reprt cards. T pst standard marks fr the selected grading perid, g t Pst Standards under the Manage menu at left. Verify that the crrect curse and grading perid are selected. Click OK. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 18

19 Psting Grades At the end f each grading perid, grades must be psted frm the Grade Bk t the student s grade file fr reprt card printing. Nte: Psting grades must be enabled. T enable psting, g t Grades Setup. Select Grading Perids frm the lkup list and select the apprpriate term. Click t view the grading perid and check Allw Psting. Befre psting, press the Recalculate buttn n the Scres tab t ensure that the students averages are up t date. T pst the grades fr the selected grading perid, g t Pst Grades under the Manage menu at left. The screen will display the infrmatin that is t be psted fr the selected term and grading perid. Click OK t pst the infrmatin t the student s grade recrd t be printed n reprt cards. Click Clse t cancel the prcess. Alternative Scres Alternative Scres may be assigned t students fr an activity grade (ex. Unexcused Absence, Hmewrk Cupn). Alternative Scres are created under Classrm Setup Alternate Scre Translatin r System Preferences Setup Alternate Scre Translatin. Alternate Scres may nt be EXT r the same as a Valid Alphabetic Grade. They may cntain numbers but must begin with an alpha character. Alternate Scres may nt be numeric. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 19

20 In the example abve, a hmewrk cupn may be given t a student as a reward. When HC is entered int the Grade Bk as the scre fr an activity, the system will use 100% f the maximum scre when calculating averages. Fr example, if an HC is given t a student fr an activity that is wrth 50 pints, the student will receive 100% f the activity maximum scre, r, 50 pints. Student Grading Scales With the apprpriate permissin, teachers may view the scale that has been assigned t an individual student. If the teacher has permissin, they will be able t update the scale at the student/sectin level. G t Classrm Grade Bk. Click t View a sectin. A new Student Grading Scales ptin has been added t the Manage menu n the left. When selected the Student Grading Scales screen will display. It lists all students in the class alng with the hierarchy f grading scales. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 20

21 The hierarchy fr grading scales is as fllws: Student Sectin; if n scale is assigned it lks at Student Schl; if n scale is assigned it lks at Sectin; if n scale is assigned it lks at Grade Level. In the abve example, the Regular scale has been assigned t the student s grade level as nted in the Grade Level clumn. The same scale has als been assigned t this sectin f the class as nted in the Sectin clumn. Hwever, Rbert Aarn has been assigned a scale f Weighted Scale. Scales that are selected in the Student Schl clumn have precedence ver scales selected in the Grade Level r Sectin clumns. Therefre, when calculating Rbert s running average, InfrmatinNOW will refer t the Weighted Scale. Since Patrick Alpha des nt have a scale assigned t him, the prgram will use the regular scale when calculating the student s running average. If the teacher has permissin, they can assign a different grading scale t the student by selecting a scale under the Student Sectin drp list. Select the scale frm the available list and click OK t save the changes. InfrmatinNOW will then use the selected scale t determine the student s verall running average in the teacher s Grade Bk fr this class. Setting a grading scale will affect all grading perids that the student is scheduled in the sectin. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 21

22 Student Scres Quick Entry f Student Scres in an Activity There is mre than ne way t enter scres fr activities. Select the Scres tab. Clumn Entry The first ptin is t enter scres dwn the Activity clumn. This is the quickest. T enter student scres in an activity, select the Scres tab. Click in the blue area t the right f the students name and under the crrect activity. Enter a scre fr the selected student and press the dwn arrw key n the keybard. Enter the next student s scre and press either the Enter key r the dwn arrw key t cntinue t mve frm student t student. Nte: The grade entered may be a numeric value r an alpha grade. The alpha grade MUST be defined in a grading scale. InfrmatinNOW will use the Averaging Equivalent frm the grading scale when averaging the alpha activity grade int the student s running average fr the selected grading perid. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 22

23 Fill While n the Scre tab, enter a grade fr a student fr a selected activity. Right-click n the grade and select Fill. Any students belw the selected student n the list will be given the same grade as the selected student fr the selected activity. Drp While n the Scre tab, enter a grade fr a student fr a selected activity. Right-click n the grade and select Drp. The grade will nt be calculated int the student s running average fr the grading perid. The grade will display in strikethrugh fnt (ex. 52) n the Scres tab. Nte: Grades may nly be drpped if, when the activity was created n the Plan tab, the ptin was checked fr Can drp student scre. Student Scre Screen Anther ptin t enter r mdify a scre is t duble-click n a cell acrss frm the student and in the clumn f the activity fr which the grade is t be entered. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 23

24 New Scre: Enter a new scre r edit the current scre. Cmment List: Select a cmment frm list created under the Cmments tab f the Grade Bk. All Activities in Categry Drpped: This ptin infrms the user the scre was drpped when Is Entire Activity Drpped is checked n the Activity page under the Plan tab. User Drpped: If allwed via the Activity setup, the scre can be drpped as t nt affect the student s average. This ptin will nt be available if, when the activity was created n the Plan tab, the Can drp student scre bx is nt checked. System Drpped: Indicates that, when the activity was created n the Plan tab, the bx Is entire activity drpped is checked. Scres received fr a drpped activity will nt affect the running average fr the student. Cmment: A custm cmment may be entered here which will shw up n the prgress reprts. Is Incmplete: Checking this bx will mark the cell with a blue triangle in the tp left crner. Any scre that is marked as Is Incmplete will nt be included in the student s verall running Grade Bk average. Is Exempt: Check this bx if the student is exempt frm this activity (fr instance, the activity might be a semester final exam). Nte: A student may nly be exempt frm an activity if the activity is tied t a graded item that allws exemptins. Refer t the InfrmatinNOW Grading Quick Reference Guide fr details regarding graded items. Is Late: Check if the student turned the assignment in late. Assignments that are marked as late will appear with a bright range triangle next t the scre n the Grade Bk screen. Click OK t save changes t the student grade recrd. User shuld click the Recalculate buttn t update averages fr each student. Alpha Grades Alpha characters may be added t activities. If the alpha character(s) are frm an assigned scale, the averaging equivalent will be used in any averaging frmulas, but the alpha character will still be displayed in the Grade Bk. If the alpha character(s) entered are frm the Alternative Scre Translatin lkup bank, the settings in the lkup will determine hw an averaging frmula is affected. See Alternative Scres n page 19. Nte: When a user hvers the muse ver an alpha scre in the Grade Bk, a tl tip will shw the numeric grade that will be used in any calculatin. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 24

25 Entering Cmments fr Students T add a cmment n a student, click the Cmments tab. Select the student fr whm a cmment is t be added by clicking the student s ID number link (the S- number t the left f the student s name). Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 25

26 Users may enter bth Prgress Reprt cmments and Reprt Card Cmments frm the same screen. Chse a cmment frm the Cmment List drp-list r type a new cmment directly in the Cmment text bx. Click OK when finished. Cmputing Semester (Final) Averages Where a Semester Exam Is Given T cmpute Semester (Final) Averages, perfrm the fllwing steps: Step 1: Create Semester Exam activity. Step 2: Mdify Semester Exam Average Setup. Step 3: Mdify the Semester (Final) Average Setup. Nte: Steps 1 and 2 are nly required if the Semester Exam is used t cmpute a Semester Average and/r is psted n the reprt card. If nt using semester exam, g directly t Step 3: Mdify the Semester (Final) Average Setup n page 28. Step 1: Create Semester Exam Activity Nte: As f the winter 2013 update, this step is n lnger required. Users may enter exam grades, including exempt status, directly frm the Student Averages screen. Create an activity with an Activity Name that indicates it is a Semester Final Exam. Enter data here as desired, but include the fllwing: Graded: Check this bx under the Grading Prperties sectin. Ttal: Enter the ttal number f pints pssible fr the exam. Weight Multiplier: Weight multiplier must be Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 26

27 Click the Create buttn and then click OK. Frm the Manage menu at left, select Average Setup. Step 2: Setup Semester Exam Average Setup If a Semester Exam average des nt exist, click Add. Enter the criteria as desired n the Main tab. If the Semester Exam average exists, select it frm the list t View. Click the Averaging Methd tab. Select Single Activity (activity will be excluded frm the running average). Select the semester exam activity by clicking the radi buttn t the left f the date f the activity. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 27

28 Click OK t clse this screen and Clse again t clse the Semester Exam Edit Average screen. Step 3: Mdify the Semester (Final) Average Setup The steps belw may be fllwed t set up the Semester Average with r withut an exam. The same steps may be fllwed fr creating a year end final average, substituting Final fr Semester. Under the Manage menu at left, select Average Setup. Click the line that indicates the semester average t be calculated. (ex. Sem 1 Average). Click the Averaging Methd tab. Click Cmputed Average Cmbining ther Averages. The Averaging Methd: Percentage screen will display. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 28

29 Enter the percentage fr each graded item t be calculated int the semester average. Fr example, if each grading perid grade is t cunt 40% f the semester average, enter a 40 next t each grading perid graded item. If the exam is t cunt as 20% f the student s verall semester average, enter a 20 next t the semester exam graded item. In the exempt clumn, enter the percentage fr each graded item t be calculated if the student is exempt frm a graded item such as semester final exam. Fr example, if each grading perid grade is t cunt 50% f the semester final average fr students wh are exempt frm the semester final, enter a 50 next t each grading perid item. Click OK t save. Nte: Users may nt be able t access the percentages depending n privileges assigned by the prgram r netwrk administratr. Als, graded items may vary depending n the semester/term selected and length f the curse (i.e., year-lng curse vs. a semester lng curse). Entering Standard Marks If standards have been assigned t the curse, standard marks may be given. Fr details regarding standard marks, please refer t the InfrmatinNOW Standard-Based Reprting Quick Reference Guide, which is available frm the supprt site at Learning Earning Credits Fr districts where InfrmatinNOW is integrated with Learning Earnings, an additinal icn will display at the tp f the Grade Bk Scres tab. T award credits t students frm the Grade Bk, place a check next t the student(s) name and click Award LE Credits. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 29

30 Credits: If all students are t receive the same number f credits, enter the number f credits in the Credits field at the tp f the screen. The students will be assigned the number f credits. Users may edit credits fr individual students as desired n the list f students belw. Categry: If desired, select the credit Categry. Select the categry at the tp f the screen t have the selected categry assigned t each student n the list. Users may then edit categries n the individual students n the list belw. Click Send These Credits. Nte: Fr cmplete instructins regarding Learning Earnings, please refer t the Learning Earnings quick reference guides which are available frm the supprt website at Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 30

31 Grade Bk Reprts Reprts are available n the Grade Bk screen under the Reprts menu at left. Grade Bk The Grade Bk reprt may be accessed frm the Classrm Reprts menu r frm Classrm Grade Bk after selecting t View a curse. Any user wh has teacher privileges r access t Classrm Grade Bk may print the reprt. When generating the reprt frm Classrm Reprts, the reprt will be generated fr the selected grading perid and sectin. The reprt will nly be generated fr the current grading perid. The current date will be used t determine the current grading perid. User must have teacher privileges and be assigned t the sectin t generate. When reprt is generated frm this lcatin the reprt will include all sectins t which the teacher is assigned fr the current grading perid. When generating the reprt frm Classrm Grade Bk, users must first place a check next t student(s) t be included n the reprt and then click Grade Bk t generate the reprt fr the selected students. The reprt will print fr the selected curse nly. Users may enter the date range fr which t print. *Start Date: Includes activities n r after Grading Perid Start date. Defaults t current grading perid start date. *End Date: Includes activities n r befre Grading Perid End date. Defaults t current grading perid end date. Order By: Select t rder reprt by: Student Display Name: Order students by display name (Alpha ascending). Student ID: Order students by value selected in ID t Print (Alpha then numeric, ascending). Sectin Average: Order students by sectin average (Numeric descending). ID t Print: Select t print Alternate Student Number, Scial Security Number, State ID Number r Student Number. Reprt Type: Select Detail r Summary. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 31

32 Display Letter Grade: Check t print the letter grade in additin t the numeric grade. Display Ttal Pints: Check t include a ttal f pints earned and pints pssible. Display Student Average: Check t include the student s average. Suppress Student Name: Check t hide student names n printed reprt. Withdrawn Students: Select t include students wh are currently withdrawn frm the sectin regardless f their current enrllment status. Nn-Graded Activities: Check t include activities that are nt marked as graded in the reprt. Nte: When printing a summary reprt and activities reach the right margin, a new page will be started cntaining the remaining activities t allw the user t view the entire reprt by laying the pages side-by-side. Reprt Cards Prints the psted grades fr the selected grading perid and student(s). *Grading Perid: Select the grading perid fr which t print. *ID T Print: Select t include the Student Number, State ID Number, Alternate Student Number, Scial Security Number r Nne. *Order By: Select t rder the reprt cards by Grade Level, Pstal (Zip) Cde, Student Hmerm, Student Name r Student Number. Shw Grades: Select t Shw Grades Acrss the Page (i.e., ne rw fr each curse) r Shw Grades Dwn the Page (i.e., ne rw fr each grade). *Address Reprt T: Select t print reprt cards fr Students, thse cntacts marked as Is Custdians r All Cntacts. *Frm: Select t print an 8 ½ x 11 reprt r using a frm purchased frm the frms department (with r withut schl address). Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 32

33 G Green: Select this ptin t nt print a hard cpy f the reprt card fr any student/guardian (cntact) wh has elected t G Green. An alert will be created instead which can be used t generate an t the student/cntact t let them knw the reprt is available fr viewing via the Hme Prtal. Letterhead: Check if printing n pre-printed schl letterhead. The schl name/address will be mitted frm the reprt and the infrmatin will print starting further dwn the page, allwing fr the schl letterhead infrmatin that is already printed n the paper at the tp. Absence Reasns: If selecting t include attendance infrmatin, select the absence reasn cdes t be included in the absence ttals. Heading: Enter a heading that will print directly abve the student name/address. PTD Daily Att: Includes cumulative absences as well as absences fr the selected grading perid. Perid Att: Include attendance fr each perid. Print Credit: Prints the earned credit. Picture: Check t print the student s picture if it is n file. Ntes: Check t print ntes assigned t the student. Display YTD Inf: This will include any previus graded items that are set t print n an all-year reprt card. Parent Signature: Adds a line fr the parent t sign the reprt cards. Prmtin Status: Check t print the student s current prmtin status. Generally used at the end f the schl year t display whether the student is prmted r retained. Withdrawn Students; Check t print reprt cards fr currently withdrawn students. Prgress Reprts Prgress Reprts prints the current average fr the selected student(s). Absence Reasns: Select absence reasns t be included in selected daily attendance cunts. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 33

34 Attendance: Prints Year-T-Date and Grading Perid daily attendance. Perid Attendance may be included as well. Sectin Cmment: Enter a cmment t be printed fr each sectin. ID T Print: Select the ID t print n the reprt card (Nne, Student Number, State ID Number, Alternate Student Number and Scial Security Number). Min/Max Student Average: If a value is entered, nly the students wh have averages between the Min/Max parameters will be displayed in the reprt. It is nt necessary t enter bth a Minimum and a Maximum. G Green: Select this ptin t nt print a hard cpy f the reprt fr any student/guardian (cntact) wh has elected t G Green. An alert will be created instead which can be used t generate an t the student/cntact t let them knw the reprt is available fr viewing via the Hme Prtal. Class Average: Includes the verall class average fr each activity. Perid Attendance: Check t include perid attendance cunts n the reprt card. Ttal Pints: Displays the ttal pints earned fr the student fr the grading perid. Signature Line: Prints a parent/guardian signature line. Additinal Mailings: Check t print extra reprts fr cntacts marked t receive mailings. Categry Averages: Prvides a breakdwn n the student is ding in each categry. Min/Max Categry Averages: T include nly students with an verall categry average in a given range, check the Categry Averages bx and enter the numeric range in the fields prvided. Letter Grade: Prints the letter grade equivalent f the current running average fr the student directly belw the running average. Student Cmment: Includes cmments entered n the activity grade under Scres. Student Mailing Address: Prints the student mailing address n the reprt fr mailing. Cmprehensive Prgress Reprt The Cmprehensive Prgress Reprt is a ne-per-student reprt f psted grades alng with activity grades fr a selected grading perid and/r date range. If generating the reprt frm the Grade Bk, place a check next t the student(s) fr which t print and then click Cmprehensive Prgress Reprt ptin. The reprt is als available Classrm Reprts. When generating frm the Classrm Reprts menu, the reprt will print fr all students the user teachers fr all classes. Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 34

35 Student Filter: Disabled if printing frm the Grade Bk. If printing frm Classrm Reprts, select the filter f students t be included n the reprt. If nt filter is selected, all students that the teacher teaches will be included. *Grading Perid: Select the grading perid fr which t print. This ptin is disabled when printing frm the Grade Bk as the grading perid was already selected befre accessing the Grade Bk screen. Start/End Date: Select t print fr a date range f activities. Dates must be within the grading perid selected. Absence Reasns: If including attendance n the reprt, place a check next t each absence reasn t be included n the reprt. Alternately, click the drp-list and select Excused r Unexcused and all applicable reasns will be selected by default. *Display Daily Attendance: Select t include Nne, Grading Perid, Year T Date r Bth. Min./Max. Student Average: Select t print a reprt fr nly thse students wh have at least ne sectin average between the minimum and maximum range entered here. G Green: Select this ptin t nt print a hard cpy f the reprt fr any student/guardian (cntact) wh has elected t G Green. An alert will be created instead which may be used t generate an t the student/cntact t let them knw the reprt is available fr viewing via the Hme Prtal. Windw Envelpe: Check t print the reprt in a frmat that will fit in a #10 windw envelpe. Include: Student Mailing Address Student Cmment Quick Ref Chalkable_ InfrmatinNOW fr Teachers Classrm Grade Bk 35