AUTOMATED DEPOSIT CARD: TRAINING & SUPPORT

Transcription

1 AUTOMATED DEPOSIT CARD: TRAINING & SUPPORT Welcme t the Autmated Depsit Card Training nline supprt center. The Department Depsit Frm (WFADPST) was created t allw departments t enter the details fr their depsits int Banner. Once the details have been entered, a cpy f the Banner Frm WFADPST can be sent with the depsit t Treasury t apprve. Once the depsit details have been matched t the cash, checks and credit card, the depsit is apprved and will feed t finance. SUPPORT Fr further supprt cntact: TREASURY - EXT 4320 r TOADEST FORM The TOADEST frm will pp up befre the WFADPST frm appears. Press the X t exit past this frm. FORM AUTO-POPULATION The Prepared Date will aut fill with tday s date. The Dept Org and Prepared By fields will aut fill with the Banner user s id and department. These fields can be typed ver if the user wuld like the depsit t be tied t anther department (rganizatin cde) r name the depsit was prepared by. The Treasury Department will use this infrmatin as a cntact reference in case there are questins with the depsit.

2 VIEWING DEPOSIT HISTORY T view ld depsits, tab t the Depsit Number field and press the dwn arrw t see the depsits that have been entered int Banner by departments. Yu can search n the Depsit Number if yu knw it. Ctrl Page Dwn t see the entry. CREATING A NEW DEPOSIT T enter new depsits, tab t the Check if new entry bx and click in the bx. The Depsit Number field will aut assign a new depsit number. Enter yur phne extensin int the Ext field. Ctrl Page Dwn.

3 Enter the Detail Cde (r FOAP int the detail cde field if yu are entering an Index and Accunt) fr yur depsit. The arrw at the tp f the Detail Cde field will prvide a list f cmmnly used cdes fr depsits. If yu have entered a detail cde, the frm will take yu t the Descriptin field. Yu can leave the descriptin f the detail cde r type ver t custmize the descriptin fr yur depsit. Tab t the Dr/Cr (debit/credit) field. Enter C fr mst depsits. The exceptin will be if yu have a reversal r a discunt yu need t recrd, then yu will enter a D. Enter the amunt assciated with the detail cde fr that line in the Amunt field. After yu press Enter r Tab r the dwn arrw f yur keybard, the cursr will mve t the next line fr mre entries. The frm will expand and allw yu t enter mre than the 10 lines that are shwing. After yu have entered all yur lines, Ctrl Page Dwn. (see example belw) CASH, CHECK & CREDIT Enter the type and amunts f cash, check and credit card that make up the depsit currency in the bttm sectin f the WFADPST frm: Enter D in the Dr/Cr field fr Check, Cash, r Credit Card. Enter the amunt in the Amunt field assciated with yur depsit. Enter C if yu have Cash Out amunts. Depsits including Credit Card amunts require a Credit Card Detail Cde. Please nte: Department Credit Card Detail Cdes are printed at the tp f the credit card receipt generated by all new credit card machines installed in If yur department des nt yet have a new machine please call the Treasury Department t btain the cde: EXT 4320 r Please see the example belw: SAVING THE DEPOSIT

4 Once the (Check, Cash, Credit Card) Ttal sectin f the Departmental Depsit Frm has been cmpleted, press F10 r the Save icn t save yur depsit entry. The frm will generate a message stating the transactin has been saved. PRINTING Print this screen and send the cash, checks and credit cards t the Treasury Department. RECEIPTS T btain a receipt, please send a secnd cpy f the depsit frm screen-print r make nte that yu wuld like a receipt card returned t yu and whm/where yu wuld like the receipt sent. Once Treasury verifies the mney with the depsit frm entry, they will apprve the transactin and it will be fed t finance in Banner. The mnies will be sent t the bank. REVISIONS & CORRECTIONS If the mney cannt be verified t yur entry, a Treasurer will cntact the persn n the frm respnsible fr the depsit and utline what needs t be crrected. In rare cases the depsit will be returned t the department fr crrectin. Re-enter the WFADPST Frm and fllw these steps: Tab past the "Check New Entry" Search fr yur Depsit Number in the Depsit Number drpdwn. Ctrl Page Dwn and make any needed crrectins fr the depsit. Press F10 r the Save icn t save yur changes. DEPOSIT DETAILS BLOCK: If crrectins are needed in the Details Blck (Depsitr s Blck): T remve a line, press Shift F6 (recrd remve) and Save (F10). D NOT enter 0.00 in the amunt field. T change an amunt r change the Debit/Credit indicatr, simply key ver the amunt r select the crrect Debit/Credit indicatr. Save (F10). DEPOSIT TOTALS BLOCK: If crrectins are needed in the Ttals Blck (CASH, CHEK, COUT): T remve a line, chse "BLANK" in the Dr/Cr drp-menu field. Save (F10). T change an amunt r change the Debit/Credit indicatr, simply key ver the amunt r select the crrect Debit/Credit indicatr. Save (F10). Fr Credit Card entries, t remve the recrd yu must leave the Credit Card Detail Cde intact and then blank ut the Dr/Cr field and the Amunt. Save (F10).

5 DEPARTMENTAL DEPOSIT FORM (WFADPST): EXAMPLES Example 1: Depsit fr Graduatin Fee paid by cash Enter Y035 just as yu cmpleted the depsit card befre. Enter the name yu wuld like t appear with the depsit in the descriptin field. Enter a C in the Dr/Cr field and $25.00 int the Amunt field. Ctrl Page Dwn and enter a D and the $25.00 n the Cash line. Save the depsit entry. Screen print this page and send yur depsit t the Treasury Department.

6 Example 2: Sales Depsit fr Dining Services includes Cash, Checks and Credit Cards and verage Enter the detail cdes fr yur depsit that yu wuld ve entered n a depsit card. Enter a C and the amunts fr all the entries that are nt being reversed. Ctrl Page Dwn and enter the currency amunts.

7 Example 3: Cpy Center Depsit includes Cash, Checks and shrtage Enter Y038 f fr the cpy center sales in the library. Enter a C and the amunt. The depsit was shrt by $10, s yu will need t enter a FOAP detail cde and the Index and Accunt t recrd the shrtage. Enter a D in the Dr/Cr field t reduce the ttal t match yur currency. Ctrl Page Dwn and enter the Cash and Check ttals.