Role Description Senior Business Analyst, Finance and Funding

Transcription

1 Role Description Senior Business Analyst, Finance and Cluster Agency Division/Branch/Unit Location Education Department of Education External Affairs and Regulations Bridge Street Classification/Grade/Band Clerk Grade 9/10 Role Number ANZSCO Code PCAT Code Date of Approval 5 September 2016 Agency Website Agency overview The NSW Department of Education serves the community by leading the provision of world-class education. The department protects young children by regulating preschool and long day care providers. Once children move into school, we provide them with a world-class primary and secondary education. We also work to advance the wellbeing of Aboriginal people. The External Affairs and Regulation division strengthens educational and community outcomes by leading strategic reform initiatives, securing national and State funding for education services, distributing funding to non-government schools and to preschool providers, advising on strategic policy in higher education, and promoting high quality standards for early childhood education. Aboriginal Affairs, which is part of the division, provides strategic policy advice and advocacy for the Aboriginal people of New South Wales. Primary purpose of the role The role is responsible for providing financial management advice and operation of early childhood education funding programs, as well as a range of other grant programs across External Affairs and Regulation. Key accountabilities Provide responsive, well researched and timely financial management advice to senior managers and the Executive Director to support improved funding program delivery and financial management in External Affairs and Regulation. Conduct research and analysis and develop strategies, policies and business plans to support the achievement of Government, Department and of the External Affairs and Regulation targets and priorities. Develop and build productive business relationships with stakeholders and team members in the External Affairs and Regulation division to ensure excellence in service delivery and improved financial capability of staff within the Portfolio. 1

2 Contribute to the implementation of the LMBR and Business Intelligence Programs and other major reforms being implemented by the External Affairs and Regulation. Analyse information and business data to produce high quality correspondence, including reports and submissions for senior Departmental officers. Prepare and monitor budgets, forecasts and provide monthly, quarterly and annual financial reporting for the Portfolio and External Affairs and Regulation Directorates. Develop and maintain a high level of awareness of internal and external policy shifts in an environment of considerable organisational and cultural change in order to provide strategic advice. Key challenges Working as a team member, managing multiple tasks with competing deadlines, while negotiating with stakeholders and meeting customer expectations. Influencing stakeholders and supporting change in a transitional work environment. Maintaining technical expertise and knowledge of financial management systems, policies and processes in a changing policy environment for education and training at the departmental, state and national level. Key relationships Who Internal Senior staff in the ExAR and senior managers across DoE External NSW Treasury, other Government agencies and the Commonwealth. Why Develop and maintain effective working relationships to foster collaboration, consultation and engagement on the development of business systems, financial reporting, policy and systems to support financial management for the External Affairs and Regulation programs and services. Develop and maintain effective working relationships to foster collaboration, consultation and engagement on the development of business systems, financial reporting, policy and systems to support financial management and processes for the External Affairs and Regulation programs and services. Role dimensions Decision making Acts independently and uses initiative in performing the role s core work functions. Acts independently with regards to developing proposals and solving problems to deliver high quality work on time and within budget. Consults with senior officers and the Executive Director in relation to decisions that have resource implications, far reaching implications, are contentious and/or are likely to have an impact on stakeholders. Reporting line The role reports to the Manager, Finance. Direct reports The role has no direct reports but works as a member of a team. 2

3 Budget/Expenditure The role will be accountable for project budgets. The role has financial delegations in accordance with the Department s policy. Essential requirements Relevant qualification in Commerce, Accounting or Business, and/ or relevant years experience. Knowledge of and commitment to the Department s Aboriginal Education policies. Capabilities for the role The NSW Public Sector Capability Framework applies to all NSW public sector employees. The Capability Framework is available at Capability summary Below is the full list of capabilities and the level required for this role. The capabilities in bold are the focus capabilities for this role. Refer to the next section for further information about the focus capabilities. NSW Public Sector Capability Framework Capability Group Capability Name Level Display Resilience and Courage Act with Integrity Manage Self Value Diversity Communicate Effectively Commit to Customer Service Work Collaboratively Influence and Negotiate Deliver Results Plan and Prioritise Think and Solve Problems Demonstrate Accountability Finance Technology Procurement and Contract Management Project Management 3

4 Focus capabilities The focus capabilities for the role are the capabilities in which occupants must demonstrate immediate competence. The behavioural indicators provide examples of the types of behaviours that would be expected at that level and should be reviewed in conjunction with the role s key accountabilities. NSW Public Sector Capability Framework Group and Capability Level Behavioural Indicators Personal Attributes Display Resilience and Courage Relationships Commit to Customer Service Relationships Influence and Negotiate Results Deliver Results Be flexible and adaptable and respond quickly when situations change Offer own opinion and raise challenging issues Listen when ideas are challenged and respond in a reasonable way Work through challenges Stay calm and focused in the face of challenging situations Promote a culture of quality customer service in the organisation Initiate and develop partnerships with customers to define and evaluate service performance outcomes Promote and manage alliances within the organisation and across the public, private and community sectors Liaise with senior stakeholders on key issues and provide expert and influential advice Identify and incorporate the interests and needs of customers in business process design Ensure that the organisation s systems, processes, policies and programs respond to customer needs Negotiate from an informed and credible position Lead and facilitate productive discussions with staff and stakeholders Encourage others to talk, share and debate ideas to achieve a consensus Recognise and explain the need for compromise Influence others with a fair and considered approach and sound arguments Show sensitivity and understanding in resolving conflicts and differences Manage challenging relations with internal and external stakeholders Pre-empt and minimise conflict Take responsibility for delivering on intended outcomes Make sure team/unit staff understand expected goals and acknowledge success Identify resource needs and ensure goals are achieved within budget and deadlines Identify changed priorities and ensure allocation of resources meets new business needs Ensure financial implications of changed priorities are explicit and budgeted for Use own expertise and seek others expertise to achieve 4

5 NSW Public Sector Capability Framework Group and Capability Level Behavioural Indicators Results Demonstrate Accountability Business Enablers Finance work outcomes Assess work outcomes and identify and share learnings to inform future actions Ensure that actions of self and others are focused on achieving organisational outcomes Exercise delegations responsibly Understand and apply high standards of financial probity with public monies and other resources Identify and implement safe work practices, taking a systematic risk management approach to ensure health and safety of self and others Conduct and report on quality control audits Identify risks to successful achievement of goals, and take appropriate steps to mitigate those risks Apply a thorough understanding of recurrent and capital financial terminology, policies and processes to planning, forecasting and budget preparation and management Identify and analyse trends, review data and evaluate business options to ensure business cases are financially sound Assess relative cost benefits of direct provision or purchase of services Understand and promote the role of sound financial management and its impact on organisational effectiveness Involve specialist financial advice in review and evaluation of systems and processes used to identify opportunities for improvement Respond to financial and risk management audit outcomes, addressing areas of non-compliance 5