Council is committed to achieving the three key outcomes identified by our local community:

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1 Position Profile Position Title: Project Manager - Business Transformation Portfolio (BTP) Fixed Term 18 months Reports to: Department: Section: Information Services Manager Finance & Information Services Business Solutions Community Outcomes Council is committed to achieving the three key outcomes identified by our local community: Tairāwhiti Tangata - Our people Tairāwhiti Taonga - Our environment, culture and economy Tairāwhiti Wawata - Our aspirations realized through the democratic process. Department Chart Chief Finance & Infromation Officer Finance Manager Information Services Manager Finance, Procurement & Risk Analyst Records Team leader IT Team Leader Business Solutions Team: Business Analysts Project Manager - BTP Land Information Team Leader

2 Our Vision Our vision has been set by Council through the Long Term Planning process. Tairāwhiti First First to see the light First choice for people and lifestyle First choice for enterprise and innovation First place for the environment, culture and heritage Our Mission To lead and support the social, cultural, economic and environmental development of our communities Mo te Tairāwhiti Our Values Tairāwhiti Piritahi Together Tairāwhiti kia mārama kia ngāwari kia ū make it smart make it easy make it happen Purpose of the Position Business Transformation Portfolio GDC is going through a period of significant change. To help manage this change the Business Transformation Portfolio (BTP) was instigated to ensure the right projects are being initiated in order to deliver our strategy, and to ensure that projects and programmes are being done in the right way. Role of Project Manager BTP The principal purpose of this role is to deliver large projects within the BTP; in particular this role will be responsible for delivering the Asset Management and Water Information projects on time, within budget and to the quality required.

3 Primary Functions 1. Project Management Effectively manage projects delivered through the BTP. Ensure that projects are delivered on time, within budget and to the quality required. Provide assistance to BTP Portfolio Manager and other managers within the area. Monitor, track and report progress of projects. 2. Teamwork/Corporate Responsibility Actively participate in team wide initiatives. Contribute to department and organisational planning. Work with other members of Business Solutions and relevant business teams. 3. Health & Safety Contribute to maintaining a safe working environment, report incidents and accidents as they occur and assisting with hazard identification. Competencies Academic / Professional Essential: Relevant project management qualifications Desirable: An understanding of the local government sector. Skills / Knowledge Essential: Leadership and organisational skill. Project and budget management skills. Very good verbal and written communication skills. Sound interpretative, analytical and problem solving skills. Ability to work independently and be fully responsible for setting and meeting own project targets. Desirable: High level of inter-personal skills in: People management and contract supervision Communication, consultation and negotiation Customer relations. A how can we make it happen? attitude. Capable of driving the project and providing clear leadership. Understanding of Resource Management and Local Government Acts.

4 Work Experience At least 3 years project management experience. Contract management experience. Expected behaviours for this position Analytical: Can objectively and accurately assess the needs for improvement. Teamwork: Has the ability to work independently and within a team environment. Commitment: Demonstrates commitment to contributing as part of a 24/7 team operation. Accuracy: Demonstrates thorough attitude and attention to detail in ensuring that recommendations and information supplied for other parties is well supported and logically reasoned and free from errors. Reports/activities or other agreed deliverables are carried out on time and within budget. Customer Service Ethic: Commitment to provision of high quality customer service to internal and external customers. Demonstrates and promotes GDC s values with professionalism: Tairāwhiti Piritahi Together Tairāwhiti kia mārama make it smart kia ngāwari make it easy kia ū make it happen Additional Responsibilities The job holder must participate in emergency management training initiatives upon request and assist with any civil defence emergencies as required. Work will be on sites where exposure to hazards will be unavoidable. Safety procedures must be adhered to, protection being on the hierarchy safety principle of eliminate isolate minimise. Relationships External: Consultants and specialist suppliers. Other local authorities. Shared services companies (ie BOPLASS). Internal: Chief Executive Leadership Team Project sponsors Business Solutions team Project team members All staff

5 Approval / Sign-off Position Holder: Name Signature. Dated Manager: Name Signature. Dated February 2015 (2-Feb-15)

6 Council s Expected Behaviours 1. I consider the customer in everything I do Listen to, seek to understand and take ownership of customer issues Offer prompt, courteous and informative responses to the customer. 2. I always look for how I can make things happen Am open minded Consider whether there are potential solutions Pursue alternate courses of action Facilitate the involvement of another part of Council when it is best placed to provide a whole of Council response Offer solutions that bring multiple benefits. 3. I look for better ways of doing things Consider whether existing practices provide the best outcome Develop and implement ideas that provide improvements. 4. I set goals and achieve them Set goals that are relevant to the team and the organisation Seek assistance / guidance Achieve these goals. 5. I will earn trust by doing what I say I will do Meet agreed deliverables Involve others when necessary and trust them to get the job done Provide direction and support as appropriate to the role Manage conflicting priorities and keep everyone informed. 6. I show integrity and speak the truth with compassion and respect for others Do what is right rather than what is convenient Raise issues in an appropriate context, in an appropriate manner, time and place Provide and receive feedback in an open, honest and respectful manner Behave is consistently with the practices, policies and values of the organisation. 7. I involve others in decisions affecting them Ensure decisions are made at the right level Identify key stakeholders and involve them in decisions that may affect them Consider other views and communicate reasons for final decisions Involve others in a timely manner appropriate to the task. 8. I represent Council positively Represent Council s politicians and management in a positive and constructive manner when in public or with colleagues through what I do and say Support consensus decisions at a political and corporate level Contribute to the corporate life of the organisation. 9. I am active in making work enjoyable and celebrate success Participate in workplace celebrations Notice when something should be celebrated Come up with ways of making work more enjoyable.

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