JOB PROFILE. Collaborate and work effectively with team members within the section and the rest of the Transformation Service.

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1 JOB PROFILE Job Title: Principal Commissioning Officer Consultant 3 Department: Corporate Resources Ref: DCC/14/0344 Section: Transformation Service Job Family: Transformation Job grade: 12 Purpose of this role: To assist the Strategic Sourcing Manager to manage the Strategic Sourcing function; providing a comprehensive service to the Council to meet its corporate and departmental needs. Responsible for a team of Commissioning Officers and for building effective working relationships with suppliers, sourcing and procuring the Council s requirements for strategic ICT goods and services, and delivering value for money external services. Key relationships: Line managed by the Strategic Sourcing Manager. Collaborate and work effectively with team members within the section and the rest of the Transformation Service. Collaborate and work effectively with stakeholders and managers in the Council and in other relevant organisations. Liaise with external suppliers. Manage a team of Commissioning Officers. Deputise for the Strategic Sourcing Manager in their absence. Key result areas include: To manage a team of Commissioning Officers to provide procurement support and advice. To ensure that procurement activities are delivered in a timely manner. To develop the Strategic Sourcing function ensuring it provides an effective service that is responsive to the current and future needs of the Council. To apply critical thinking to devise and advise on appropriate, flexible and innovative commissioning/procurement strategies and solutions for the procurement of ICT goods and services. To develop and build long term strategic relationships with key suppliers; proactively seeking effective and value for money solutions which will improve the service offered. To assess and manage risks associated with commissioning of ICT goods and services including procurement activity, contract negotiation, supplier delivery and support. To undertake and manage all aspects of procurement activity including; the preparation of documentation relating to market awareness, tendering, evaluation, award and contracts; facilitation of supplier days, evaluation meetings, presentations; completion of scorecards and other post-tender documentation.

2 To ensure procurement activity for ICT goods and services is fully compliant with UK/EU legislation and Council regulations, policies and procedures. To negotiate and agree contracts with strategic suppliers ensuring that the contracts awarded are structured to make certain that goods and services are provided to high levels of quality standards, operability and customer satisfaction. To present outcomes and recommendations from commissioning activity to senior managers. To undertake the handover of commercial aspects of contracts, following completion of commissioning activity, to the appropriate contract manager and operational area of the Council. To act as a principal point of procurement expertise for ICT goods and service within the Transformation service. General Responsibilities: Carry out skilled and complex activities to deliver a wide range of commissioning services to the Council and affiliated organisations. Carry out appropriate checks and balances within specialist area of expertise to ensure projects comply with all organisational and statutory requirements. Oversee and manage designated areas of activity and allocation of resources to ensure quality of delivery within agreed standards. Prepare reports, other documentation and provide information, including analyses. Develop working relationships and communicate effectively at all levels of management within the Council, with internal/external stakeholders and other organisations as appropriate. Provide technical advice and support to managers and employees on specific areas of expertise. Negotiate with external contractors/suppliers to ensure best value for money for the Council. Maintain an up to date knowledge within the specialist area of expertise and research procurement/ict developments and initiatives. Work flexibly across the Transformation Service to ensure effective delivery of agreed work programmes. People Management Provide support and guidance to other members of the Commissioning and Contracts team as appropriate. Coach and guide project team members on procurement related matters. Equality and Diversity Actively support the authority's Equality and Human Rights policy. Health and Safety Ensure own compliance with authority's Health & Safety policy/procedures and that of any resources you have responsibility for. Risk Management Identify opportunities and risks associated with the service and escalate/report to management.

3 PERSON PROFILE Job Title: Principal Commissioning Officer Consultant 3 Ref: DCC/14/0344 Job Family: Transformation Job Grade: 12 Corporate Resources Department: Transformation Service Essential Desirable Evidence Experience strategic sourcing of complex ICT goods and services within a large public sector organisation, including procuring against national and regional public sector frameworks. Experience of supplier relationship management and managing major ICT contracts in a large public sector organisation.. negotiating complex and major ICT contracts in a large public sector organisation. Experience of target setting and working within a performance management framework. Extensive use of Microsoft Office Applications particularly spread-sheets and word processing; to create tender documentation, analyse and present data. Use of database applications particularly Microsoft Access. Skills and knowledge researching, analysing information, diagnosing problems and issues, presenting results/recommendations, creating reports and delivering positive outcomes. Experience of managing teams and medium to long term planning to deliver work programmes within agreed timescales. Ability to understand and interpret contract terms and apply them to working practices. Experience of presenting to senior managers. Knowledge of quality control techniques and experience of working in a quality controlled environment. Up to date knowledge and understanding of EU and UK Public Sector Procurement Regulations and procedures. Knowledge of change control processes, documentation, reporting and system handover.

4 Ability to identify, assess and manage potential risks, devise risk mitigation strategies and implement actions to resolve issues arising. Ability to develop strong and positive working relationships with suppliers, whilst ensuring the Council s position is not compromised. IT skills in Microsoft Office Applications particularly spreadsheets, word processing and databases. Strong analytical and critical thinking, problem solving and project management skills. A strong broad understanding of ICT related technologies. Knowledge of financial principles and processes with budget and cost control skills. Personal Effectiveness Strong leadership and management skills with the ability to motivate others. A structured approach to work and attention to detail. Commitment to continuous professional and personal development. Effective time management and ability to prioritise in order to meet tight deadlines. Ability to research, analyse and adapt practice and procedures. An excellent and conciliatory customer-focused approach. Strong interpersonal skills with the ability to communicate effectively, verbally and in writing, to explain complex technical information to a range of audiences. Commitment to service improvement and enhanced organisational effectiveness. Strong ability to facilitate, coach, persuade and influence effectively at all levels of the organisation. Strong decision making skills, with the ability to think creatively and be aware of the bigger picture. Ability to work with minimum supervision and use own initiative.

5 Resourceful; able to take advantage of opportunities. A good team player with the ability to develop strong and positive working relationships across the Council and with other stakeholders. Commitment to equalities and diversity. Qualifications MCIPS level 5 membership and minimum 3 years relevant postqualification experience. 2:1 degree in a business discipline. ILM level 3 or equivalent management qualification.

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