Responsible for: Community Officer (Participation), Community Coach Coordinator, Community Coaches.

Transcription

1 Community Manager (Participation) At Organisation: Position: Community Manager (Participation) Responsible to: Foundation Chief Executive Responsible for: Community Officer (Participation), Community Coach Coordinator, Community Coaches. Starting Salary: Commensurate with experience Contracted hours: 37.5 Type of contract: 1 year rolling. Extension based on successful funding. Location: Keepmoat Stadium, Stadium Way, Doncaster, DN4 5JW Closing Date: 5PM - 14 th February 2014 nterviews: Between the hours of 09:30-16:30 on 25 th February Start Date: Successful applicant must be able to take up post by Monday 31 st March 2014 General Purpose of the post: The Community Manager is ultimately responsible and accountable for the management, delivery and development of all existing Community (Participation) projects along with continued development of new projects to support the whole Foundation in excelling across all themes. The post holder must ensure effective, efficient operations of projects within the Community department and all those whom operate within it. This will involve ensuring that activities are correctly targeted, are in line with the Foundation business plan, delivery is of high quality, all monitoring and evaluation and quality assurance requirements are met, whilst ensuring all community initiatives are delivered within budget. t is also necessary to work with other department heads to ensure strategic objectives are achieved across the team and sit within the wider Foundation and club needs. For the avoidance of doubt, a key success criterion for this post holder will be to successfully secure external funds for the Foundation contributing to the self sustainability of the department, post and those within it. How to apply: Request an application from by sending a CV and covering letter by post to; Liam Scully C/O Les Sheldon, Keepmoat Stadium, Stadium Way, Doncaster, DN4 5JW or by to; recruitment@doncasterroversfoundation.co.uk mportant information Applicants must hold a full driving licence with access to a suitable vehicle and have in date MOT, Road tax and relevant insurance. The mentioned duties and responsibilities should be regarded as neither exclusive nor exhaustive as the post holder may be required to undertake other reasonably determined duties and responsibilities, commensurate with the grading of the post, without changing the general character of the post. is committed to safeguarding and promoting the welfare of children and young people and expects all staff and employees to share this commitment. This role involves work with young people and is subject to Enhanced DBS checks. Clearance through The FA DBS system is required. As such this post is exempt for the Rehabilitation of Offenders Act (1974) and the applicant must disclose all previous convictions including spent convictions. Employment will also be subject to two satisfactory written references.

2 Job Description Community Manager Department: Job Title: Salary: Hours: Responsible to: Location: Regular working hours: Community Community Manager Commensurate with experience 37.5 per week Foundation Chief Executive Doncaster Rovers Football Club, Keepmoat Stadium, Stadium Way, DN4 5JW Monday to Friday 9.00am 5.30pm, however the post holder will need to be flexible around these hours. t is expected regular weekends & unsocial hours work will be required. Post Overview: The Community Manager (Participation) will initially be responsible for the delivery and development of the existing schools, holiday and other participation programmes including player visits, match day delivery, outreach/drop in clubs, as well as the Heritage Lottery Funded project, A Walk-in Museum The Community Manager (Participation) must ensure that all activities delivered are in line with the Primary School Curriculum and OFSTED guidelines, ensure all activities are correctly monitored with the appropriate risk assessments and health and safety procedures put in place The purpose of the post is to evaluate, refine and advance our current participation programme, as well as drawing down new projects to the Community Foundation. The post holder is expected to work with the existing team, as well as develop the future staffing structures in order to effectively, and efficiently deliver new projects. For the avoidance of doubt, a key success criterion for this post holder will be to successfully secure external funds for the Foundation contributing to the self sustainability of the post, department and those within it. Foundation overview Challenge, nspire, Motivate Doncaster Rovers Foundation; a positive, dynamic and pro-active organisation who are committed to promoting sustained participation in sport, physical activity, training and education. Our values are; Be at the heart of the community Operate with excellence Be open, honest and maintain regular communication Act with absolute integrity Be respectful and inclusive Work with passion and commitment Be reliable and trusted. Our objectives are to utilise the power of sport, physical activity, training and education to; Develop stronger communities Tackle crime and anti-social behaviour mprove the social, physical & mental health and wellbeing of the community Develop an economically active community Build & maintain strong & effective relationships with local, regional and national partners Operate with sound financial management and governance Ensure effective use of evidence that demonstrates impact.

3 Key Duties and Responsibilities: Manage and develop existing community programmes in line with the whole Foundation business plan and in collaboration with other Foundation & Club departments To work with the Chief Executive to set and monitor budgets closely to ensure the sound financial future of the Community Foundation Coordinate community department operations and ensure appropriate documentation such as budgets, cash flow forecasts, contracts, staff files, inductions and service level agreements are in place for all allocated projects and areas of development. Manage workloads, to work both independently and collaboratively, with a range of colleagues, working to tight deadlines Monitor activity within the community department ensuring that we are meeting and or exceeding our service level agreements. This will entail supervising & advising officers in delivery. Ensure that the Foundation is well-positioned to expand its community provision as new local and national policies and funding mechanisms are established Promote and develop the role of Community Officers and Coordinators and all of whom operate with the team Undertake any other relevant duties related to the further development, promotion and sustainability of the organisation as set by the Chief Executive Work closely with partnership organisations, including funding agencies, to maintain good relationships and collaborative working practices. Keep accurate records to enable full completion of all monitoring and evaluation requirements of funding agencies Tender applications through to overseeing the delivery of projects and initiatives. Prepare and present reports and regular briefings to chief executive and/ or senior officers of the club and wider partners as required. Attend, participate and network at meetings to further the work of the Foundation. Represent the Foundation on various strategic groups as the needs of the charity require Ensure all policies and procedures are adhered to, refer to the staff hand book for further details on expectations of employees within the Foundation. Be responsible for the dissemination of resources to team members such as kit, equipment, data collection documentation and other resources. Active participation on continuing professional development and the appraisal process Promote the brand identity and increase fan base through community delivery and contacts Ensure there is effective and appropriate session delivery to clients Deliver presentations and training events. Establish and grow effective working partnerships with statutory, voluntary and community groups in order to develop a coordinated approach to the work that the Foundation can offer to or / support our community. Ensure that all monitoring, measuring and evaluation of community activities is undertaken and reported as necessary. Undertake such other duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this job. Deal with enquiries and general day-to-day liaison with customers, Foundation staff & Doncaster Rovers staff Carry out general office duties including data recording, filing, photocopying, sending and receiving s. Promote the brand identity and increase DRFC fan base through community delivery Undertake such other duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this job. Present a professional image when dealing with both internal and external contacts and partners, acting in a professional manner at all times Be aware and comply with the Health and Safety at Work Act. Carry out his/her responsibilities with due regard to Equal Opportunities. Cover as and when required at other departments within the whole Foundation & Football Club. Any other duties commensurate with the grade and falling within the scope of the post, as requested by Chief Executive Ensure that all requirements related to Quality Assurance, Health & Safety, Equal Opportunities, Data Protection and Safeguarding are implemented and comply with the Foundation's policies and procedures, in order to safeguard the health and wellbeing of all young people, staff and volunteers involved in the programme

4 Staff competencies: Putting our clients first Demonstrates a thorough understanding of the services across the Foundation and how these relate to and are affected by the needs and objectives of Knows who the clients are, understands our clients needs and works hard to ensure that these are met. Develops positive relationships with clients, handling dissatisfied or awkward clients effectively. View the resolution of clients problems as an opportunity to retain and secure future business. Ensures all clients are dealt with in a proficient and friendly manner, with respect and integrity at all times Getting things done Takes personal responsibility for own actions and decisions and displays a sense of energy and commitment to achieve results that stimulate others to succeed. Works hard to reach or exceed personal targets and section goals and can take responsibility for several different tasks at a time. Accepts responsibility for problems that occur and retains ownership until they are resolved, either personally or by someone else. Manages own time and resource effectively, with appropriate planning and prioritising in advance to improve efficiency. Uses initiative to act without constantly referring to others and perseveres with repetitive and mundane tasks Flexibility Accepts doing things differently to improve efficiency and reacts positively to changing objectives, priorities and workloads Willingly takes on extra responsibility and, where necessary, will work additional or irregular hours to meet the needs of the organisation Puts forward suggestions and ideas about new and better ways of doing things Learns rapidly, adjusting to new situations as they occur Demonstrates a commitment to deliver a high quality service at all times Communication skills Communicates effectively and confidently in individual and group situations, contributing and asking questions where appropriate Listen to and respects other people s views and opinions Any written work required by the role is clear, accurate and to the point Presents facts and ideas in a concise and persuasive manner Ensures all written correspondence is fluent and structured, using appropriate style and language Managing Self /Relationships Develops open and effective relationships with Foundation Chief Executive, Department Managers, Officers & other colleagues Be aware of impact of own behaviour on others and is able to modify approach or style to achieve results Can discuss differences openly and without recrimination Shares information and keep all relevant parties informed Works to improve self by being pro-active in job function and in assessing training and development needs Keeps difficulties in perspective and maintains performance and effectiveness in the face of conflicts, tight deadlines, excess workloads and unreasonable client/customer.

5 Personal Skills/Characteristics Essential Desirable Method of Assessment (List Code Below) Experience Experience of working at a strategic level to design, manage and evaluate projects across a large area involving multiple partners Experience of managing and delivering community sports projects Experience of sourcing and applying for funding to develop and sustain programmes Experience of managing and monitoring programme budgets Team working experience i.e. working within a team and coordinating team members Experience of publicity/promotion of initiatives and events. Experience of sports coaching to young people of all abilities and experience Two years experience of delivering sports coaching in schools Good knowledge of the Primary School Curriculum and OFTSED guidelines Knowledge surrounding issues affecting young people and the Doncaster Community Proven leadership skills and experience in addressing and resolving performance and conduct issues To have experience and knowledge working with electronic database systems such as Substance or Views Experience of working for a charity Experience of working within the professional sport clubs Qualifications and training Degree level qualification AF/CR At least one nationally recognised level 2 vocational sportrelated qualification or equivilant. AF/CR Special skills and knowledge An understanding of and a commitment to equal opportunities issues both in the workplace and the wider community Proven leadership skills, providing staff and volunteers with clear direction to achieve defined standards Proficient in use of Microsoft Office systems eg Office, Excel, Access and Powerpoint or equivalent system

6 Personal qualities Positive attitude with the ability to motivate and enthuse individuals and groups. Excellent written and verbal/presentation communication skills. Ability to prioritise and meet deadlines Personal circumstances Ability and willingness to work outside normal hours, including evenings and weekends. Ability to travel independently Physical Requirements No serious health problem which is likely to impact upon the job performance; (that is, one that cannot be accommodated by reasonable adjustments) Good sickness / attendance record in current / previous employment, (not including any absences resulting from disability) /R R * AF = Application Form nterview R Reference CQ Certificate Qualification The document is a guide only and should not be regarded as exclusive or exhaustive. t is intended as an outline indication of the areas of activity and will be amended in the light of changing needs of the organisation. All employees may be required to undertake any other duties as may be reasonably required. is an equal opportunities employer. How to apply: Request an application from by sending a CV and covering letter by post to; Liam Scully C/O Les Sheldon, Keepmoat Stadium, Stadium Way, Doncaster, DN4 5JW or by to; recruitment@doncasterroversfoundation.co.uk