PART-TIME ADMINISTRATIVE ASSISTANT 2) - PERSONNEL REF:

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1 Winstanley College is a large sixth form college specialising in AS/A levels. Judged outstanding by OFSTED the College is regularly towards the top of the league tables and has an excellent reputation for academic achievement, comprehensive pastoral care and extensive enrichment. We currently have the following vacancy required from July 2016 or as soon as is practicable: PART-TIME ADMINISTRATIVE ASSISTANT (Scale 2) - PERSONNEL REF: Hours of work: 30 hours per week (negotiable between 8.30 a.m p.m.), full year (Salary: Point 15, 15,625 (Actual: 12,931 per annum) (Rising to Point 17, 16,368 (Actual: 13,546 per annum) Providing administrative support to the Personnel Department, you must be able to work on your own initiative and be computer literate. Experience of working in a personnel department is desirable. The core hours for this post are as stated above although some flexibility will be required during busy recruitment periods. Application packs may be downloaded from our website and should be returned to Staffrecruitment.ac.uk. Closing date for receipt of applications is Tuesday, 21 June 2016 at 4.00 p.m. Interviews will be held on Monday, 27 June Winstanley College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment

2 winstanley college ROLE SPECIFICATION JOB TITLE: RESPONSIBLE TO: Administrative Assistant (Scale 2) Personnel Personnel Manager Context Winstanley College employs approximately 200 staff and has approximately students, primarily studying A-Level courses. Key Responsibilities/Main Duties The position of Administrative Assistant (scale 2) will work within a busy administration team fulfilling a variety of tasks commensurate with the role. Key Responsibilities Specific Tasks Operation of a particular administrative function or functions. Dealing with enquires both internal and external, conveying complex information. Operation and maintenance of specific College equipment used in the day to day execution of set tasks. Initially the role will involve working within the Personnel team. (See task sheet.) The exact nature of the role will vary within the levels of responsibility detailed above. The specific tasks associated with the role will vary annually and be set in conjunction with the Support Services Manager. Skills, Knowledge and Experience Performance The role requires some previous experience in an administrative role. Knowledge of administrative processes and systems.. The role requires a level 2 qualification in English. Completion of specific tasks and efficient administration of agreed functions to required deadlines and to agreed standards. General To be responsible, while at work, for ensuring that reasonable care is taken for one s own health and safety and also for the health and safety of others. To be responsible and take ownership for one s continuous personal development, undertaking relevant training as and when appropriate, including appropriate Health and Safety training.

3 Terms and Conditions Hours of work: 30 hours per week, Monday to Friday 8.45 a.m. to 3.30 p.m. full year. Salary: In accordance with Sixth Form Colleges Support Staff pay spine, starting at point 15, 15,625 per annum (actual: 12,931 per annum) rising to point 17, 16,368 per annum (actual: 13,546 per annum). Holiday entitlement: 25 days rising to 27 days after 5 years service. There is a contributory Occupational Pension Scheme and other Sixth Form Colleges terms and conditions accompany this position.

4 TASK SPECIFICATION 1. Assisting the Personnel Manager and Personnel and Payroll Administrator with administrative tasks relating to the recruitment, employment and termination of employment of all employees of the College as per all College employment and recruitment policies and procedures. 2. To maintain and update the Personnel database of accurate and up to date staff details and employment records in a timely manner. Ensuring compliance with the Data Protection Act, checking that Personnel information is up to date and that staff are aware of the data which is held on them and for what purpose in accordance with College Data Protection Policy. 3. Maintaining the recruitment database of candidate and equality information, inputting new details and updating during and on completion of the selection process. 4. Ensuring recruitment literature/packs are kept up to date, in liaison with Personnel Manager, Heads of Departments and Assistant Principals. 5. To liaise with prospective applicants, interviewees and referees. 6. To ensure appropriate recruitment checks are conducted (i.e. qualifications, DBS, medical). 7. To ensure that each member of staff is provided with a pigeon hole in the staff room. 8. Ensuring sufficient supplies of personnel forms, ensuring staff room supplies are replenished on a regular basis. 9. To record daily absences on the personnel database. 10. To undertake filing and scanning of HR documents. 11. To ensure that photocopying and printing are undertaken as required. 12. Attendance at departmental meetings.

5 winstanley college PERSON SPECIFICATION: Administrative Assistant (Scale 2) - Personnel CRITERIA ESSENTIAL DESIRABLE ASSESSED BY QUALIFCATIONS AND ATTAINMENTS English qualification of GCSE standard or equivalent Relevant Certificate in Personnel Practice (or willingness to work towards) Disclosure and Barring Service records check enhanced TRAINING, EXPERIENCE AND KNOWLEDGE Experience in a personnel role Knowledge of administrative processes and systems Experience of using Microsoft Office Willingness to undertake CPD including health and safety training Appointment PERSONAL SKILLS AND ATTRIBUTES Possess excellent oral and written communication skills Excellent telephone manner Display initiative, be positive and enthusiastic Calm, with the ability to work under pressure Organised and efficient administrative skills Effective team player An ability to meet deadlines Ability to prioritise, organise and coordinate workload A clear commitment to the College ;s safeguarding and equality and diversity strategies Interview It would be helpful if you address these criteria in your application

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