Senior Project Manager

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1 Senior Project Manager Applications are invited for the position of a Senior Project Manager for UCL Consultants Ltd. The following application information is enclosed: 1. Information on UCL Consultants 2. Job Description 3. Person Specification 4. Terms and Conditions of appointment Please visit the UCL Consultants website to access the appropriate application form. Please complete the application form highlighting your particular attributes relevant to the position and the Equal Opportunities Classification Form, which can also be downloaded from the UCL Consultants website, to the address below: Helen Young The closing date for applications is Sunday 8 th May Please note that we will disregard any applications which do not contain all of the documents specified above and only shortlisted candidates selected for interview will be contacted. 1

2 Information on UCL (University College London) and UCL Consultants Ltd (UCLC) UCL (University College London) is one of the UK s leading universities, a world-class multidisciplinary research and teaching institution whose staff and former students have included 29 Nobel Prize winners. Founded in 1826, UCL was the first university in England to admit students regardless of race, religion or gender. It continues to thrive on the creativity and diversity of its community which today comprises in excess of 6,000 academic and research staff and over 38,000 students from across the globe. UCL has an annual turnover exceeding 1 billion. UCL Consultants Ltd. (UCLC) was established in 2003 as a wholly owned subsidiary by UCL to administer the contractual and financial arrangements of UCL staff undertaking consultancy services. UCLC is the gateway to access the expertise of leading academic staff. The areas of expertise, skills and facilities offered by UCLC cover the breadth of UCL's world-class research-based expertise. UCLC connects UCL experts with national and international organisations that are seeking to resolve specific, targeted problems or gain critical advantage in their market. UCLC offers a comprehensive service for UCL academics wishing to undertake consultancy work and clients wishing to commission UCL experts on a consultancy basis. We make it easy for our external clients to access and engage UCL s world-leading academic expertise and facilities, and for our internal clients to find, engage, deliver and get paid for external consultancy work, and help protect them from the associated risks. UCLC supports internal and external clients in delivering projects to scope, quality, time and budget by providing project management support over the entire life cycle of a project. We work with our clients from project idea to completion, scoping requirements, developing a proposal, determining the correct fees, negotiating and concluding the contractual agreement, conducting invoicing procedures as well as project managing the delivery of a variety of projects. Our projects cover four areas: Academic consultancy Expert witness services Training & short courses Testing & analysis services For further information please see our website at 2

3 JOB DESCRIPTION Job Title: Senior Project Manager Job Purpose: The role is to support and enable the UCL academic community to identify project opportunities, design, cost and deliver consultancy projects to external clients in an efficient and effective manner, and in doing so acting as an interface between the external clients, academics, and UCLC, with the overall objectives of ensuring the delivery of consultancy projects to scope, quality, time and budget. We have established a dedicated project management team who run a number of collaborative projects to support the academic community in the successful delivery of such projects. Our project management team supports the project in establishing a successful project management structure and ensures that UCLC led projects are delivered in a timely fashion to a high standard. As part of our growth we now have a requirement to supplement the existing team with an experienced Senior Project Manager to assume responsibility for our project management service and for the delivery of a number of key projects. This is a high priority area of work for both UCLC and UCL and it brings the opportunity to work closely with senior stakeholders within both organisations in addition to external clients. The Senior Project Manager will have full managerial responsibility for the development and delivery of a number of typically multi-year, multi-disciplinary projects, sometimes involving external partners. This includes responsibility for overseeing the project management team and all aspects of project development, costing and delivery lifecycle, including maintaining complete control on projects schedule, budget and risk issues. As well as project development and delivery, the post holder is responsible for senior stakeholder management and development of the project management service to meet internal and external client needs. The Senior Project Manager will have experience of managing international projects and will need to be a strong team player with the ability to steer teams to achieve high performance, and be able to meet multiple stakeholder needs across cultures, regions and teams. The post holder will report to the Managing Director of UCL Consultants Ltd, with an additional reporting line to the academic lead of the individual project. 3

4 Key Duties and Responsibilities Responsibilities Full management responsibility for the development and delivery of a portfolio of projects including responsibility for team and project performance and the development of the project management service. Support possible opportunities for project development into concrete project work and support Consultancy Managers in the design of projects based on existing UCL and UCLC policies and innovative practices. Accountable for project plans for the specific work projects, objectives and actions, and creation of management methods and templates to deliver against as well as the implementation within specific projects. Develop effective working relationships with UCLC colleagues as well as internal and external stakeholders to deliver corporate goals and projects. Ensure all project members are familiar with internal procedures and structures through induction sessions and day-to-day guidance. Ensure robust contract, performance and financial management across projects, ensuring compliance with all contractual aspects and policy requirements. Co-ordination of implementation of individual project tasks including monitoring all project milestones, liaising with internal and external stakeholders. Provision of regular and ad hoc information, both written and verbal, to project stakeholders; Support the preparation of tender documentation, costing and pricing and/or contractor selection. Support the Managing Director in facilitating the external communication related to projects. Manage, motivate, appraise and develop staff. Perform regular performance and personal development reviews with staff line managed by the post holder, with personal development plans regularly updated, to include appropriate training and mentoring. In carrying out the above duties the Senior Project Manager is expected to: Work expeditiously and with professionalism to ensure the business is organised efficiently; Maintain absolute confidentiality regarding sensitive personnel, financial and commercial information; Adhere to UCLC policies including organisational standards, Financial Regulations and Equal Opportunities; Maintain an awareness and observation of Fire and Health & Safety Regulations; Participate in staff meetings and training as required. In addition the post holder will be expected to carry out any other duties and responsibilities within the scope, spirit and purpose of the post and its grading as requested by the line manager. Note: The duties described above reflect the present requirements of the post. As duties and responsibilities change and develop, the job description will be reviewed and may be subject to amendment in consultation with the post holder. 4

5 PERSON SPECIFICATION This form lists the essential (E) and desirable (D) requirements necessary to fulfil the role. The competencies will be observed in one of the following ways, by application (A), or by interview (I) and a test (T). Applicants will be shortlisted solely on the extent to which they meet these requirements. Job Title: Senior Project Manager Competency Qualifications Educated to degree level E A Knowledge & Experience Other Requirements Specialist qualification in project management E A Substantial experience of working in a senior project delivery role with track record of successful delivery Extensive experience (UK and international) of project managing multi-disciplinary teams and external partners, ideally as consulting E A, I projects Experience in risk management and risk mitigation E A, I Experience in grant administration as well as awareness of compliance regulations and requirements D A, I Experience in project design and proposal writing D A, I Ability to conduct critical path analysis on project development E I Experience in report writing and creation of briefing papers E A, I Proven track record in successful team leadership E A, I Experience of cooperative working in the higher education sector D A, I Excellent interpersonal and communication skills (oral and written), including experience of communicating complex information to nonspecialists E A, I and people who speak English as a second language Good presentation skills D A, I Excellent numeracy skills and accuracy with ability to produce and review budgets and other written and numerical information E A, I concisely and accurately Experience in budget management E A, I Ability to work to set deadlines on own initiative, prioritise and organise competing workloads and experience of working E A, I collaboratively in a fast paced, complex environment. Ability to maintain confidentiality E A, I Proficient in MS Office Microsoft Word, Excel, PowerPoint and Outlook (MS Project experience or equivalent software would be desirable) Willingness to occasionally undertake business travel both within the UK and abroad. A flexible approach to tasks, travel and hours of work. 5 E E D A, I A I

6 TERMS AND CONDITIONS Job title: Project Manager Position and salary The full time salary range is 42,000-48,000 depending on qualifications and experience. UCLC, in addition, operates a Performance Related Pay Scheme under which employees can achieve up to a further 10% of gross annual salary based on agreed targets, both personal and company based. Hours of work The normal hours of work are 35 hours per week, excluding lunch hours. Office hours are 9.00am to 5.00pm, Monday to Friday. Pension The post holder will be eligible to join the Company s defined benefits pension scheme. The company operates the SAUL pension scheme. Holidays The leave year runs from 1 October to 30 September. An annual holiday entitlement of twenty five working days per annum may be taken with the approval of the Senior Project Manager of UCL Consultants Ltd. There are also eight Public Holidays, and a further six days leave given to mirror the UCL closure days over the Christmas and Easter periods. Probation The appointment is subject to receipt of satisfactory references and to a probationary period of nine months. Season ticket Loans & Child Care Voucher scheme Season ticket loans are available to staff who have successfully completed their probationary period, UCLC operates a Child Care Voucher scheme. The season ticket loan and Child Care Voucher scheme are processed via a monthly deduction from salary. Voluntary Healthcare Scheme Members of staff at UCLC are able to access the voluntary healthcare scheme offered by UCL, the scheme is provided by AXA PPA. Professional subscriptions Should you be required to be a member of a professional body in connection within your role, UCLC is willing to pay the cost of the professional subscription/membership with the agreement of your line manager. Other UCLC operates a no smoking policy. Staff are expected to conduct themselves in a professional manner whilst in the work environment and should be well presented. 6

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