Use your experience in HR and payroll to make a difference. Work as part of a passionate and committed team

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1 Use your experience in HR and payroll to make a difference Work as part of a passionate and committed team Support the delivery of access to justice through pro bono Join a dynamic and growing social justice organisation PO Box Melbourne VIC DX 128 Melbourne Tel Fax justiceconnect.org.au

2 An exciting opportunity exists for an HR and Payroll Coordinator to join one of Australia s most successful public interest and pro bono law organisations. Justice Connect is a not-for-profit organisation with a vision of a world that is fair and just; where rights are respected and advanced, laws are fairer, and systems are more accessible and accountable. Justice Connect provides access to justice through pro bono legal services to people experiencing disadvantage and the community organisations that support them. We also address injustice through law reform, policy work and legal education. The HR and Payroll Coordinator, a newly created role, will play a key role in supporting the Justice Connect team. Reporting to the Chief Operating Officer, the role will be part of the Shared Services team. The Shared Services team provides support, advice and expertise across the organisation and is responsible for managing the physical work environment, developing and maintaining information technology tools to support the work of Justice Connect, HR management, management of and accountability for funds, and organisational communications. The Shared Services Team also oversees the governance and compliance obligations of Justice Connect. The HR and Payroll Coordinator focus will be the efficient and effective running of Justice Connect s fortnightly payroll, coordinates all employee recruitment, supports the Chief Operating Officer in HR administrative work and plays an important role in facilitating internal communication between Justice Connect offices. The role also supports the Human Rights Law Centre through processing of its fortnightly payroll. If you have strong HR and Payroll skills (preferably in the not-for-profit or legal sectors) and a desire to make a difference for human rights and social justice, we look forward to hearing from you. Aboriginal and/or Torres Strait Islander people are encouraged to apply. Applications close at 9am Thursday 18 th February 2016 Position description, selection criteria and application details are available at

3 Position title Position reports to Salary Employment Status Hours Location HR and Payroll Coordinator Chief Operating Officer Pro rata of $54, per annum, plus 9.5% superannuation, annual leave loading, & generous salary packaging options 1 Permanent 22.5 hours a week (0.6 FTE) Level 17, 461 Bourke Street, Melbourne Closing Date Applications are due by 9am Thursday 18 th February 2016 For further information Phone Sophie Gordon-Clark, Chief Operating Officer on (03) The HR and Payroll Coordinator is responsible for the efficient and effective running of Justice Connect s fortnightly payroll, coordinates all employee recruitment, supports the Chief Operating Officer in HR administrative work and plays an important role in facilitating internal communication between Justice Connect offices. The role also supports the Human Rights Law Centre through the processing of its fortnightly payroll. Payroll - Justice Connect In conjunction with Justice Connect s outsourced payroll provider, ensure fortnightly payroll is processed Provide outsourced payroll provider with fortnightly payroll variations Coordinate with outsourced salary packaging provider to ensure fortnightly salary packaging is processed Preparation of payroll related reports for managers Provide assistance to all employees on payroll queries Develop and review all organisational payroll policies Coordination of end of year payroll processing and reconciliations Payroll Human Rights Law Centre Provide end to end payroll services and ensure Human Rights Law Centre s fortnightly payroll is processed 1 As a Public Benevolent Institution (PBI) Justice Connect is able to offer staff generous salary packaging options. The tax savings for a staff member choosing to take full advantage of the salary packaging option mean that their take home salary is more than it would be without access to salary packaging.

4 Coordinate with outsourced salary packaging provider to ensure fortnightly salary packaging is processed Provide assistance to all employees on payroll queries Coordination of end of year payroll processing and reconciliations Provide input into HRLC organisational payroll policies Human Resources - Justice Connect Assist in end to end recruitment including advertising, receipt of applications and notification of outcome Preparation of all employee contracts and variations Create position descriptions as necessary Maintain a log of position descriptions and work with managers to ensure their currency Maintain electronic and hard copy employee personnel files Archive employee personnel files on a timely basis in line with Justice Connect s policy and procedures Ensure Justice Connect s bi-annual performance review process is undertaken to maximum and mutual benefit to the organisation and employees Coordination and management of workers compensation Develop and review organisational HR policies Review HR systems, practices and procedures and implement changes and improvements as necessary In conjunction with other staff, maintain up-to-date contact details in salesforce, Justice Connect s CRM Manage and coordinate relationships with university law schools and colleges to maximise opportunities to promote Justice Connect as a future potential work placement or employer including through open days, job fairs and newsletters Proactively support the flow of communication and information between Justice Connect offices Identify and develop opportunities to continue to build a positive organisational culture Perform other duties as directed and necessary to the proper performance of the role. This job description outlines the current duties and responsibilities of the position. These will be reviewed on a regular basis with the position holder and are subject to change according to the needs and priorities of Justice Connect.

5 Qualifications & technical skills Qualification in Human Resources (highly desirable) Advanced computer literacy in payroll systems Advanced computer literacy in MS office software (including Outlook, Word, Excel) Experience Experience in a payroll and HR assistant/coordinator role Experience working in a not-for-profit context (highly desirable) Experience working with an outsourced payroll provider (highly desirable) Knowledge, skills & attributes A commitment to Justice Connect s strategy and values Understanding of payroll and HR legislation and processes ie interpretation of workplace agreements, tax and super (highly desirable) Knowledge of OH&S Excellent time management skills and demonstrated ability to meet deadlines and effectively manage competing priorities Customer service focus Excellent communication and interpersonal skills Attention to detail Numerical ability and data entry skills Professional and motivated with a positive attitude, sound judgment, a strong work ethic and demonstrated ability to work in a team Passion for people Justice Connect offers employment benefits including salary packaging (making part of your salary tax-free), flexible working arrangements, above award annual leave provisions and opportunities for professional development. Justice Connect is an organisation that strives to show leadership, operate sustainably and demonstrate our effectiveness. You will be rewarded with a workplace culture that is professional, committed, collaborative and creative and where you can make a real difference through your work. For further information about Justice Connect and its work, please visit The application process is as follows: Applications should be addressed to Sophie Gordon-Clark, Chief Operating Officer and should comprise a single Word or PDF file including cover letter, your resume, and a succinct statement outlining your suitability for the role with reference to the selection criteria. Applications should be ed to as a single Word or PDF file including HR Payroll in the subject line. Applications close at 9am on Thursday 18 th February Shortlisted applicants will be contacted by telephone.

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