Support the Chief Executive Officer Service the Board and its sub-committees Join a dynamic and growing organisation

Transcription

1 Support the Chief Executive Officer Service the Board and its sub-committees Join a dynamic and growing organisation PO Box Melbourne VIC DX 128 Melbourne Tel Fax justiceconnect.org.au

2 An exciting opportunity has arisen to join one of Australia s most successful public interest and pro bono law organisations. Justice Connect is a not-for-profit organisation with a vision of a world that is fair and just; where rights are respected and advanced, laws are fairer, and systems are more accessible and accountable. Justice Connect pursues this vision by providing access to justice through pro bono legal services to people experiencing disadvantage and the community organisations that support them. We also address injustice through law reform, policy work and legal education. Our unique contribution to this vision is to partner with pro bono lawyers to develop and strengthen pro bono capacity and strategically match this with unmet legal need. As a result of our current Executive Assistant being appointed to a new internal role, we are currently seeking an Executive Assistant to actively support the Chief Executive Officer in all areas of her work across governance, management and leadership. As the Executive Assistant you ll make a real difference to people seeking access to pro bono legal services by helping to ensure the organisation is run effectively and efficiently. You ll be a key point of contact for our stakeholders including our Board and the legal community, and you ll be a vital support to the CEO. If you are an experienced Executive Assistant with excellent communication, interpersonal and public relations skills we would like to hear from you. This is a fantastic opportunity to join a very committed team who share your vision of a fairer society. Applications close at 9am, Friday 27 h February 2015 Position description, selection criteria and application details are available at

3 Position title Position reports to Salary Employment Status Hours Location Executive Assistant Chief Executive Officer Pro rata of $67, per annum, plus 9.5% superannuation, annual leave loading, & generous salary packaging options 1 Permanent 30 hours a week (0.8 FTE) Level 17, 461 Bourke Street, Melbourne Closing Date Applications are due by 9am on 27th February 2015 For Further Information Phone Sophie Gordon-Clark, Chief Operating Officer on (03) The Executive Assistant is responsible for providing professional executive support services and fostering positive key relationships to support the Chief Executive Officer. It also provides support to the Chief Operating Officer. Provide high level secretarial and administrative support to the Chief Executive Officer and Chief Operating Officer including diary management and travel arrangements Be a key point of contact with internal and external stakeholders on behalf of the Chief Executive Officer Organise and manage the Chief Executive Officer s correspondence ensuring follow up action is taken and routine replies are drafted as necessary Organise and service meetings for the Chief Executive Officer including distributing papers, arranging refreshments and taking minutes Assist the Chief Operating Officer in the role of Company Secretary, including correspondence and accurate records of business Assist the Chief Executive Officer and the Chief Operating Officer in management of Board and Board committee meetings, including taking and keeping minutes and organising meetings Assist Board and Board committee members with Justice Connect related requirements including travel arrangements 1 As a Public Benevolent Institution (PBI) Justice Connect is able to offer staff generous salary packaging options. The tax savings for a staff member choosing to take full advantage of the salary packaging option mean that their take home salary is more than it would be without access to salary packaging.

4 Coordinate staff functions with the support of Justice Connect staff Coordinate reporting processes for governance and quarterly review meetings Assist with the development of new projects and initiatives as required Review administrative systems and implement improvements where necessary Perform other duties as directed and necessary to the proper performance of the role This job description outlines the current duties and responsibilities of the position. These will be reviewed on a regular basis with the position holder and are subject to change according to the needs and priorities of Justice Connect. Qualifications High level of competency in MS Office software (including Outlook, Word, Excel) and web based relationship management databases Experience Significant experience in a comparable role, in particular: Working with people from a wide range of backgrounds Experience working for a not-for-profit organisation (highly desirable) Experience in the legal sector (highly desirable) Knowledge, skills & attributes A commitment to Justice Connect s vision and values and an interest in social justice and human rights issues Strong communication, interpersonal and public relations skills to enable professional interaction with a range of people including senior managers, staff, Board members, and representatives from other organisations Confidence, discretion and willingness to take ownership for tasks and work collaboratively across teams and offices Ability to work autonomously and without close supervision Ability to perform accurate and high quality minute taking and transcription for Board and high level committees An aptitude for problem solving including the use of initiative and creativity to achieve positive outcomes Highly developed time management skills and demonstrated ability to meet deadlines and to effectively manage multiple projects including the organisation of functions Professional and motivated with a strong work ethic and the ability to maintain confidentiality Justice Connect offers employment benefits including salary packaging (making part of your salary tax-free), flexible working arrangements, above award annual leave provisions and opportunities for professional development. Justice Connect is an organisation that strives to show leadership, operate sustainably and demonstrate our effectiveness. You will be rewarded with a workplace culture that is professional, committed, collaborative and creative and where you can make a real difference through your work.

5 For further information about Justice Connect and its work please visit The application process is as follows: Applications should be addressed to Fiona McLeay, Chief Executive Officer and should comprise a cover letter, your resume, and a succinct statement outlining your suitability for the role with reference to the selection criteria. Applications should be ed to hr@justiceconnect.org.au as a single word or PDF file including Executive Assistant in the subject line. Applications close at 9am on Friday 27 th February Shortlisted applicants will be contacted by telephone on or before Friday 6 th March Interviews for the position will most likely be held on Monday 16 th March 2015.