Payroll Officer Position Number Salary $49, $58, per annum pro rata plus up to 15% Superannuation 54 hours per fortnight

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1 Payroll Officer Position Number Salary $49, $58, per annum pro rata plus up to 15% Superannuation 54 hours per fortnight If you are an energetic and customer focused person with a happy disposition, and you enjoy working in a fun team environment, then we want to hear from you! As Payroll Officer, your key objectives are to: Assist in the provision of a Payroll service for the Organisation Provide information to customers on process and procedures Act as a point of contact in relation to Payroll information The successful applicant will (Selection Criteria): Be highly conversant with Microsoft Office and MS Excel Have experience using an automated payroll system Have a clear understanding of all aspects of payroll including workers compensation and superannuation legislation Please visit for more information. Applicants must address the selection criteria as listed above in a letter of no more than two pages. Apply online. For further details or to discuss the opportunities this role offers please contact Tami Cooper on Closing Date: 5pm, Monday 9 January 2012

2 POSITION DESCRIPTION 1. Position Identification Title: Payroll Officer Position Number: 30025, Jobscope Level: LGIA5 Agreement/Award: Modern Award 01 Jan 10 Division: Corporate Services Business Unit: Human Resources Date effective: 01 January POSITION SUMMARY STATEMENT To assist in the provision of a Payroll service for the Organisation Provide information to customers on process and procedures. To act as a point of contact in relation to Payroll information

3 2. BUSINESS UNIT ORGANISATION CHART 2.1 Reports to Payroll Coordinator (immediate Supervisor) Payroll Coordinator Payroll Officer Payroll Officer 2.2 Headcount and Budget a) Number of Budgeted FTE Positions directly supervised b) Number of Budgeted FTE Positions indirectly supervised c) Total Number Budgeted FTE positions directly and indirectly supervised Note a + b = c Operational Budget including Salaries and Wages; Income and Expenditure - FTE = Full Time Equivalent Permanent.. Fixed term Permanent.. Fixed term Permanent.. Fixed term $...

4 3. KEY ACCOUNTABILITIES and OUTCOMES Live and work the ORGANISATIONAL VALUES of the City and ensure that the Business Unit exemplifies the Values All employees are expected to work within City of Swan Values and display the following behaviours. Respect: We will work co-operatively with our City colleagues, community and stakeholders. We will respect the individual, with an understanding of our diverse roles, whilst working and living in One City. Excellence: We commit to providing excellent customer services with a can do approach. It is our can do attitude that is built into our actions and behaviours, and allows us to be responsive to our changing environment. Accountability - We will take responsibility for our actions and behaviour. We will be ethical and act with integrity. Our professional behaviour will be reflected in our open and transparent decision making. We will provide good governance that addresses legislative and organisational compliance. Leadership: We will lead by example, with professional pride in our City. We will set direction, provide guidance and help people to be the best they can be.

5 Key Accountabilities & Outcomes (including delegated Authority) These are the Critical Success Factors for the role. Assist in the management of all aspects of the payroll function to ensure fortnightly payroll is completed accurately and on time Ensure knowledge of relevant industrial, payroll, taxation, superannuation, workers compensation and record keeping are kept up to date and applied Apply legislative obligations under the E.O and O.S.H policies Demonstrate proficient and accurate financial/payroll data entry skills, including but not limited to daily entry of job costing timecards All underpinning Knowledge Skills and Abilities required to deliver the Purpose KAs and Outcomes of this position Specialist knowledge & skills Judgement & problem solving skills Interpersonal and Teamwork skills Ability to read and interpret Demonstrated ability to Excellent interpersonal legislation Apply and provide advice on awards and collective agreements relevant to payroll Apply advanced Microsoft Excel practices as well as a high level of proficiency in MS Office programs undertake duties in an ethical manner and adhere to confidentiality provisions Ability to make complex award and collective agreement interpretations on a daily basis Ability to analysis and resolve employee enquires relating to system setup and communication skill including the ability to liaise with a diverse a range of people Establish effective working relationships with customers and team members, apply sound communication skills to resolve issues Function effectively in a diverse and challenging environment Management skills Effectively manage time and prioritise tasks according to needs of the payroll function Ability to work with minimal supervision Able to complete all designated tasks within mutually agreed timeframes

6 Key Accountabilities & Outcomes (including delegated Authority) These are the Critical Success Factors for the role. Maintain and provide a high level of customer service to all in a confidential and sensitive manner Process superannuation and workers compensation transactions in accordance with legislation and City of Swan procedures and policies Assist the Payroll Coordinator as required Maintain HRIS information as required All underpinning Knowledge Skills and Abilities required to deliver the Purpose KAs and Outcomes of this position Specialist knowledge & skills Judgement & problem solving skills Interpersonal and Teamwork skills Management skills

7 Qualifications and Experience Requirements (essential and beneficial) to effectively perform the role. 1. Qualifications Advanced Microsoft Excel Highly conversant with MS Office application Essential Beneficial Comments 2. Experience No. of years minimum of three years experience in similar role Experience using an automated payroll system Clear understanding of all aspects of payroll including works compensation and superannuation legislation Essential Beneficial

8 VERIFICATION The content of this Position Description is an accurate statement of the duties, responsibilities and other requirements of the job. Position Descriptions will generally be reviewed and updated where necessary and / or within a period of 12 months. Incumbent employees must be consulted on any proposed changes to the content of Position Descriptions. Employee (N/A if position is vacant) Name Date Signature Business Unit Manager Completed / Revised by Name Signature Date Executive Manager Verified and Authorised by Name Date Signature

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