HR Administrative Partner EHA Fixed Term Full Time for up to 12 months (Maternity cover)

Transcription

1 It is important to note that this job description is a guide to the work you will be required to undertake. It may be changed from time to time to meet changing circumstances. It does not form part of your contract of employment. Job Description for the post of: HR Administrative Partner EHA Fixed Term Full Time for up to 12 months (Maternity cover) The post holder will be: Reporting to: Accountable to: HR Advisor HR Services Director of Human Resources Working within the HR Services team, responsible for the effective delivery of a professional recruitment and selection service, you will provide a customer focussed proactive HR partnership service to managers, staff and applicants. The postholder will act as the main point of contact for the designated Faculties/Departments and will be responsible for duties including the administration of live vacancies in the E- Recruitment System, interview arrangements, selection testing, pre-employment checks and onboarding, ensuring University recruitment and selection procedures are followed and an excellent service is consistently provided. The postholder will also undertake administrative duties in relation to contract administration and provide cover for the HR Helpdesk. The postholder will be expected to use effective business processes and make use of technology in all aspects of their work. All HR team members are expected to adopt professional behaviours and standards which include a pro-active solution focussed approach, a positive attitude towards customers, the ability to build positive relationships with team members and key stakeholders and excellent interpersonal skills, together with the ability to use initiative and be resilient. A positive, customer focussed, self-motivated approach will contribute to the delivery of high levels of professional standards and behaviours and to the continuing delivery of excellent customer service.

2 Main duties of the post a) To provide a key contact service to designated faculties and departments working collaboratively offering advice and guidance on recruitment and administration processes. b) To effectively manage live vacancies in the E-Recruitment system from application to issuing of contract of employment ensuring the efficient processing of all related documentation. c) To co-ordinate the interview process, including liaising with managers, timetabling, hospitality, selection testing, invigilation of candidates, campus tours and general support throughout the assessment day. d) To efficiently process pre-employments checks for successful applicants in relation to issuing contracts of employment and associated documentation, complete checks for DBS clearance and eligibility to work in the UK, updating line managers on the progress of the appointment and updating the HR systems as appropriate. e) To process amendments, terminations and extensions to contracts and monitoring of fixed term contracts, updating the HR database and ensuring appropriate action is taken, relevant letters are issued and payroll documentation is completed accurately in a timely manner. f) Contribute on a rota basis to the efficient running of the HR Helpdesk dealing with HR related queries in person, by telephone and ensuring an excellent customer service. g) To undertake general administrative duties such as the calculation of annual leave entitlements for part-time staff, monitoring the return of probationary reports, processing of casual claim forms and special leave requests, stationary orders and providing accurate, timely and exact information for monthly/ quarterly reports. h) To actively participate in the review and implementation of business processes and identify where enhancements can be made through the use of technology and streamlined processes. i) Actively contribute to various HR project groups to enhance the service including arranging meetings, co-ordination, taking and circulation of minutes. j) To provide flexible cover across the HR Services Team. k) To conduct any other duties as reasonably requested by the line manager.

3 In addition to the above all Edge Hill University staff are required to: a) Undertake appropriate learning & development activities as required b) Adhere to all Edge Hill University s policies and procedures, including Equality and Diversity and Health and Safety c) Respect confidentiality: all confidential information should be kept in confidence and not released to unauthorised persons. d) Participate in Edge Hill University s Performance Review and Development Scheme. e) Adhere to Edge Hill University s environmental policy and guidelines and undertake tasks in a sustainable manner. f) Demonstrate excellent customer care in dealing with all customers. Salary Grade 3, Points ,212-19,828 per annum Hours: hours per week Candidates should note that they will be shortlisted based on information provided on the application form with regard to the applicant s ability to meet the criteria outlined in the Person Specification attached.

4 PERSON SPECIFICATION HR Administrative Partner EHA Fixed Term Full Time for up to 12 months (Maternity cover) Applicants should provide evidence of their ability to meet the following criteria: Qualifications Essential Desirable *Method of assessment (I/A/T/P) 1 A good honours degree or equivalent 2 Completion of (or working towards) CIPD Level 3 qualification Experience and Knowledge 3 Experience of working within a busy office environment ideally performing aspects of HR including recruitment 4 Experience in the use of HR Systems (or similar relevant database) 5 Experience of using technology to enhance the customer experience and ideally improve business/brand outcomes 6 An understanding of the operations of the HE Sector or working in a HE environment Abilities/Skills/Personal Qualities 7 Proven organisational and prioritisation skills with the ability to manage competing or conflicting demands/deadlines effectively

5 8 Competent and adaptable in utilising digital technology to maximise service impact, including the use of a wide range of IT applications including: Microsoft Suite and be adaptable to meet the needs of new and changing technology 9 Excellent attention to detail and high level of accuracy 10 Able to work with limited supervision and proactively engage in team working and project groups 11 Excellent interpersonal/communication skills with the ability to build positive working relationships with customers and colleagues 12 Proactive with the curiosity and logic to evaluate and provide future focussed solutions 13 Flexible with a resilient mind-set; you will have a positive attitude towards change and to resolving challenges in a customer-focussed environment Essential Desirable *Method of assessment (I/A/T/P) / T / T