JOB DESCRIPTION. Starting at 16,945 per annum with progression to 19,509 per annum, pro rata for part-time

Transcription

1 JOB DESCRIPTION POST: RESPONSIBLE TO: LOCATION: SALARY: Fundraising Finances Administrator Database Officer Edinburgh Starting at 16,945 per annum with progression to 19,509 per annum, pro rata for part-time Children 1st VISION, MISSION and VALUES A happy, healthy, safe and secure childhood for every child and young person in Scotland. By working together with, and listening to children, young people, their families and communities; and by influencing public policy and opinion, we help to change the lives of vulnerable children and young people for the better. Our core values guide how each one of us works in our individual day to day job: Involving others in our work Treating everyone with respect Being the best at what we do Being responsible and accountable Job Purpose Responsible for the day to day running of the Donor Development department which receives donations from, and builds relationships with individual donors. To capture and record data from a variety of sources, to enable Children 1st to build relationships with donors and supporters. To support the Donor Development Manager and Database Officer, to ensure donor records are kept up to date. To be a supportive member of the Donor Development team and assist with meeting fundraising objectives. To support other Fundraising departments and functions as required.

2 Key tasks Office Administration Typing of general correspondence, thank you letters, sending out information and materials about Children 1st s work. Initial contact within fundraising office for all enquiries. Checking and processing of correspondence in the Fundraising mailbox. Processing of sales/orders received for fundraising merchandise. Responsibility for administering all bulk mailings sent on behalf of Donor Development team. Inputting and updating of data on Raiser s Edge fundraising database. Responsibility for Gift Aid claims for the fundraising department. Responsibility for Legacy administration. Responsibility for ordering of office stationery for the department. Responsibility for updating departmental procedures. Responsibility for updating content of the appropriate fundraising pages on Children 1st website. Mail opening and banking run on a rotational basis. Financial Recording of fundraising income on Raiser s Edge fundraising database. Responsibility for producing monthly income reports from Raiser s Edge fundraising database. Processing and recording of invoices for the department. Relationships To establish a close working relationship with the Donor Development team and be a positive and resourceful member of the overall Fundraising team, working on behalf of Children 1st. To attend fundraising and/or administrative meetings as and when required. ADDITIONAL DUTIES Any additional duties will normally be to cover unforeseen circumstances or changes in work, and will usually be appropriate and compatible with the regular type of work. If an additional task or responsibility becomes a regular or frequent part of the job, it will be included in the job description in consultation with the post holder. ADDITIONAL RESPONSIBILITIES To be committed and adhere to Children 1st vision, mission and values.

3 To comply with Children 1st code of conduct (All Children 1st staff) and Codes of Practice for Social Service Workers and Employers (specific to Children and Family Services Divisional staff). To actively consider the involvement of children, young people and families with whom we work, in all areas of practice and to implement the Children 1st Participation Standards. To actively consider the involvement of volunteers in all areas of our work and to implement the Children 1st Volunteer Development Standards and Policy. To observe all health and safety requirements. To work within and promote policies in relation to Equal Opportunities and antidiscriminatory practices.

4 PERSON SPECIFICATION POST: Fundraising Finances Administrator AREA ESSENTIAL DESIRABLE Qualifications Good standard of Education Secretarial or Administration Qualification Experience Experience of delivering a high standard of organisational and administrative practices Experience of working in an administrative role Experience of working as part of a small team Experience of databases and data entry Experience of dealing with telephone calls Customer Service Skills Excellent organisational skills including ability to prioritise workload and meet deadlines Proficient in Microsoft Office Word, Excel and Outlook Excellent communication skills Strong numerical skills working with financial information Knowledge of Raiser s Edge (Fundraising Database)

5 Other Confident and friendly approach Able to use initiative and work with minimum supervision. Ability to adopt a flexible approach in response to new challenges Customer focused approach to all duties Enthusiasm and commitment A commitment to the principles of equal opportunities Commitment to Children 1st vision, mission and values Commitment to and understanding of the principles of participation Understanding of and commitment to the principles of involving volunteers Commitment and promotion of equal opportunities and antidiscriminatory practices at work Awareness of personal responsibility in relation to health and safety