Position Description Manager, Health, Safety and Environment Services

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1 Accountabilities About the Position About the Business Unit About Arts Centre Melbourne Position Description Manager, Health, Safety and Environment Services Situated in the heart of Melbourne s cultural precinct, the Arts Centre Melbourne presents world-class performing arts in a year round exciting program. Experience Australia s best performing arts companies and exceptional international productions, alongside celebrations of comedy, cabaret and popular music. Our values describe behaviours we will demonstrate in our interactions with Visitors, Presenters, Government and each other: Leadership, Creativity, Inspiration, Inclusivity, Integrity. The Safety and Security team is responsible for the strategic planning and effective operational management with a purpose of mitigating risks, providing advice to our stakeholders and implementing proactive measures to contribute to a safe and secure environment for our staff, contractors, hirers and visitors. Primary Purpose The primary purpose of this role is to manage the organisation s Occupational Health, Safety and Environmental Management Systems and provide authoritative advice on a range of matters including workers compensation and return to work arrangements Reports to Direct Reports Position Type Chief Operating Officer Coordinate, Health and Safety Fixed Term 12 months Maternity Leave Cover Salary Classification Band 5.1 Provide leadership of health, safety and environmental activities across the organisation Develop, manage and improve the organisation s health, safety and environmental management systems Conduct OHS&E incident investigations Develop, manage and improve Emergency Management Plans Develop, implement and manage the auditing of dangerous goods & hazardous chemicals systems Develop, implement and manage WorkCover and Return to Work processes Develop, implement and manage safety training Provide advice on Event Risk Management OH & S Compliance Risk Management & Compliance

2 Key Criteria Key Relationships Internal Coordinate, Health and Safety, Trustees, Executive, Leadership team and staff at all levels External Presenters, contractors, tenants, visitors, and relevant external regulatory bodies Qualifications Tertiary qualifications in relevant field and professional OH&S qualification Extensive experience (5 years+) & successful track record in OHS, worker s compensation, return to work coordination & risk management at a strategic & operational level Strong experience & a proven record in providing operational & strategic advice; & delivering health, safety and/or environmental services within a similar sized organization Experience Essential Understanding of contemporary and emerging OHS, risk management & environmental management issues. Well-developed analytical skills and ability to develop practical solutions Demonstrated excellence in interpersonal and communication skills, both written and verbal. Previous experience managing a small team (1-2 people) Ability to develop and deliver training Desirable Return to Work Coordinator Certification Other (ie legal or physical) General office work with a strong emphasis on computer usage and site work including outdoor locations May be required to walk distances of up to 2-3 km s and carry light equipment from time to time The following does not describe all the detailed activities for the role. This is to encourage flexible work practices and to accommodate changes in the balance of activities in line with the needs of the organisation. Next Review: insert date Page 2 of 5

3 Accountabilities, s and Provide leadership of health, safety and environmental activities across the organisation Engaged team that proactively delivers on customer service focused outcomes Operate within approved financial budgets Lead, support, coach and encourage all OH&S committee members Communicate clear plans and goals for the OH&S committee Develop and maintain open communication and a shared customer focused approach to the delivery of all OH&S services Deliver services and projects within approved resources Contribute to the development of the annual budget for health, safety and environmental services Develop, manage and improve the organisation s health, safety and environmental management systems s Health and safety management system complies with contemporary standards, assists in improving workplace safety & culture & provides clear key performance levels for benchmarking Environmental management system that strives for continual improvement and assists in improving waste management strategies and the carbon footprint of the organisation Annual review of systems and promotion strategy ensures information is targeted at all levels of the organisation HSE policy complies with current legislation Provision for a safe and environmentally sustainable workplace and clear direction to all staff, presenters and contractors Develop health, safety and environment policy Manage systems and practices Identify, develop and benchmark key performance indicators Report on systems performance as required Conducted OHS&E Gap analysis of training requirements across the organisation Audit systems and practices against organisational policy; and ensure compliance against legislation and standards Coordinate Health, Safety & Security Committee and OHS Committee functions Next Review: insert date Page 3 of 5

4 Conduct OHS&E incident investigations Incident investigations identifies the contributing factors of incidents and lead to corrective actions & effective action strategies to minimise workplace loss Conduct OHS&E and environmental incident investigations Identify root causes of incidents and implement corrective actions Review corrective actions and controls to ensure they are appropriate and operating Identify trends and implement effective mitigation strategies Develop, manage and improve Emergency Management Plans Emergency Management Plan is appropriate for the organisations risk and complies with all relevant legislation and Australian Standards. Emergency Control Organisation training planned, coordinated and delivered to legislative requirements Develop and maintain Arts Centre Melbourne s Emergency Management Plan Coordinate Emergency Planning Committee functions Coordinate and facilitate Emergency Control Organisation training and exercises Emergency Control Organisation incorporates learning in a continuous improvement culture Facilitate post incident reviews as appropriate Identify any system improvements Develop, implement and manage the auditing of dangerous goods & hazardous chemicals systems Increase awareness internally and reduce risk profile with regards to dangerous goods & hazardous chemicals Administration, management and audit of systems and practices Coordinate and facilitate stakeholder training Coordinate expert external audits Monitor remedial action arising Develop, implement and manage WorkCover and Return to Work processes Act as the designated Return to Work Officer Business unit managers are supported and risk to the organisation is minimised Administer workers compensation claims Develop return to work strategies Provide advice to internal stakeholders on claims management Next Review: insert date Page 4 of 5

5 Develop, implement and manage safety training OHS&E training to staff and contractors Plan, coordinate and deliver training OHS&E to the legislative requirements Manage external training provider contract to ensure compliance to the legislative requirement Provide advice on Event Risk Management Patrons are welcomed into a safe and secure environment Provide advice on safety and risk management for events in public spaces as necessary Plan and coordinate event inspections as required OH & S Compliance Promote a safe, healthy and secure work environment. Contribute to the improvement of safety performance at Arts Centre Melbourne. Comply with all legislative requirements in the State of Victoria and the Commonwealth applicable to the work you perform. Comply with all policies, procedures and guidelines introduced by Arts Centre Melbourne in the interest of health and safety. Risk Management and Compliance Apply consistent risk management practices to ensure Arts Centre Melbourne s risks are identified and effectively managed Promote compliance with all regulatory requirements and Arts Centre Melbourne policies and procedures Manage operational and project risk by undertaking thorough risk assessments Report on and manage risks identified within the activities of the position in accordance with Arts Centre Melbourne s Risk Management Framework Identify and report compliance breaches associated with the activities of this position, including Privacy, Fraud & Corruption, Finance, HR and IT related breaches Next Review: insert date Page 5 of 5

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