INTERIM REPORT BY THE INTEGRITY COMMISSIONER: REVIEW OF A COMPLAINT REGARDING A TOWN-WIDE MAILING BY COUNCILLOR PERRELLI

Transcription

1 Agenda Item r;) 0 COUNCIL FOR THE TOWN OF RICHMOND HILL May 26, 2014 Amberley Gavel Ltd. Integrity Commissioner SUBJECT: INTERIM REPORT BY THE INTEGRITY COMMISSIONER: REVIEW OF A COMPLAINT REGARDING A TOWN-WIDE MAILING BY COUNCILLOR PERRELLI PURPOSE: The purpose of this report is to provide an Interim Report to Council on the Integrity Commissioner's Review of a complaint regarding a Town-wide mailing by Councillor Perrelli. RECOMMENDATIONS: a) That the Interim Report ofthe Integrity Commissioner on the Integrity Commissioner's Review of a complaint regarding a Town-wide mailing by Councillor Perrelli be received. b) That clarification be provided by Council respecting the matters outlined in the Interim Report. BACKGROUND: Amberley Gavel Ltd. was appointed by Council for the Town of Richmond Hill ("Council" ) to provide Integrity Commissioner Services for the Town of Richmond Hill for the period November 1, 2013 to April 30,2015. At its meeting dated May 12, 2014 Council referred a complaint regarding a Town-Wide Mailing by Councillor Perrelli as follows: That the most recent town-wide mailing by Councillor Perrelli be referred to the Integrity Commissioner as a formal complaint under the Council Code of Conduct and that the Integrity Commissioner be directed to report back to the May 26, 2014 Council meetings with its findings. Council's formal complaint (the "complaint") was forwarded to us by the Town Clerk on May 14, The complaint and supporting exhibits are attached as Appendix 'A' to this Interim Report. The Integrity Commissioner commenced the review on May 14, 2014 but was unable to complete the process in time for the deadline as established by Council in its referral. As a result, this is an Interim Report to provide information regarding our process to date and to seek clarification from Council respecting certain matters. PROCESS TO DATE: We provided the complaint, including the supporting exhibits that we were provided, to Councillor Perrelli an d asked him to respond in the ten-day timeframe contemplated by Council's Code of Conduct. We have received an initial letter from a representative of Councill or Perrelli, which does not respond to the su bsta nce of the complaint, and are currently co nsidering this letter. 1

2 We have also collected various policies, reports, and by-laws that may be applicable to the complaint and are reviewing those documents. In addition, we reviewed the recording of the Council meeting at which this complaint was discussed. COMPLAINT PARAMETERS: We have conducted a preliminary assessment of the complaint, exhibits, policies, reports, and by-laws. We are seeking clarification from Council on two issues. 1. Appointment of the Integrity Commissioner The complaint was made by Council under the Council Code of Conduct. The Council Code of Conduct provides that an individual must make a complaint, not a body of individuals. However, pursuant to section (1) of the Municipal Act 2001, as amended ("Municipal Act" or "Act") an Integrity Commissioner may conduct an inquiry in respect of a request by a council about whether a member of council or of a local board has contravened the code of conduct applicable to the member. Section (1) of the Act provides for the appointment of an Integrity Commission by a municipality: Without limiting sections 9, 10 and 11, those sections authorize the municipality to appoint an Integrity Commissioner who reports to council and who is responsible for performing in an independent manner the functions assigned by the municipality with respect to, (a) the application of the code of conduct for members of council and the code of conduct for members of local boards or of either of them; (b) the application of any procedures, rules and policies of the municipality and local boards governing the ethical behaviour of members of council and of local boards or of either of them; or (c) both of clauses (a) and (b). We ask that Council clarify the applicable breadth of our review into this particular complaint, and any other complaint that may be referred to us during our appointment. Specifically, we ask that Council clarify whether the appointment of Amberley Gavel Ltd. for Integrity Commissioner Services was done pursuant to section (1)(a), (1)(b), or (1)(c) of the Municipal Act. That is, we require clarification as to whether the functions under our appointment relate to the: (a) application of the code of conduct for members of council and the code of conduct for local boards; (b) application of any procedures, rules and policies of the municipality and local boards governing the ethical behaviour of members of council and of local boards; or (c) both of the functions listed in (a) and (b) for both council and local boards. J4u 2

3 2. Ambit of the Complaint Council's resolution to submit the complaint to the Integrity Commissioner refers to a "recent Townwide mailing by Councillor Perrelli". We understand from having reviewed the recording of Council's discussion of the matter that a question arose as to whether or not Councillor Perrelli had authority to send out a Town-wide mailing rather than just a mailing to his Ward. In our preliminary review of the complaint, however, we noted that the exhibits we were provided contain three other possible issues related to this Town-wide mailing: a. Whether or not Councillor Perrelli was authorized to access the corporate mailing account discount rate of 11 cents per piece rather than 16 cents per piece, despite not having the approval by authorized staff; b. Whether or not Councillor Perrelli was authorized to direct that Canada Post process the mailings using the corporate account, despite not having the approval by authorized staff; c. Whether or not Councillor Perrelli was authorized to split the cost of the printing for the Town-wide mailing into two amounts given that the full cost of the printing was in excess of the maximum $4,000 allowable limit for the p-card (purchasing card). We ask that Council more clearly identify the specific matters that are encompassed in Council's complaint as alleged breaches of the Council Code of Conduct. NEXT STEPS After having received the clarifications that we are seeking in this Interim Report, we will continue our review. However, we note that the Council Code of Conduct indicates that an Integrity Commissioner shall not make any report to Committee of the Whole or any other person after the last Committee of the Whole meeting in May in 2014, given that this is an election year. Any reports from the Integrity Commissioner would proceed to the first Committee of the Whole meeting held after the inaugural meeting of the new Council in accordance with the Council Code of Conduct. Submitted by: Amberley Gavel Ltd. Original signed by Nigel Bel/chamber 3 J4/

4 TOWN OF RICHMOND HILL Council Code of Conduct Appendix 8 Council Code of Conduct - Formal Complaint Form I Affidavit AFFIDAVIT OF ~(/4/ 1(jcJ{).-r(Jt (full name) r~n {7;.., ~t!.j.a~ "'" "'""' of lhe cc;,y, Towo "' ' "7(iw A. L?/?1~ J (municipa.liry of residence) in the Province of Ontario. 2. I have reasonable and probable grounds to believe that a member of the Town of Richmond Hill Council./""" (specify name of member) / Has contravened section (S) (specify section(s)) of the Council Code of Conduct of the Town of Richmond Hill. The particulars of which are as follows: (Set out the statements of fact in consecutively numbered paragraphs in the space below, with each paragraph being confined as far as possible to a particular statement of fact. If you require more space please use the attached Schedule A form and check the appropriate box below. lf you wish to include exhibits to support this complaint, please refer to the exhibits as Exhibit A, B etc. and attach them to this affidavit.) Please see the attached Schedule A ( ) 1. This affidavit is made for the purpose of requesting that this matter be reviewed by the Town of Richmond Hill appointed Integrity Commissioner and for no other purpose. SWORN (or AFFTRMED) before me at the ) ~ rri?t~!/ frown etc. od ~ ) -;~,_ th~e... P=- o-rv.,.-- ir.:...~.-~. e 7 ~'-~-=~'-- n::...::t~- '--io-' ~-n--- (dmo) ~ /(Signature of Commi ssioner) A Commissioner for taking affidavits etc. (S ignature) Please note that signing a false affidavit may expose you to prosecution under Sections 131 and I 32 or 134 of the Crim inal Code, R.S.C. 1985, c. C-46 and also to civi l liability for defamation. nna Mane Arbuckle, a Commissioner, etc., Province of Ontar1o, for the Corporation of the Town of Rich!TX>Od Hill. Explrns Janualy 20, J4b Approved by Council- November 12, 2012

5 EXTRACT FROM COUNCIL MEETING C#17-14 HELD MAY 12, 2014 CONFIRMATORY BY-LAW NO Correspondence from Michele Bussieres, 8 Innis Court, dated May 7, 2014, regarding Council Mailings Moved by: Seconded by: Councillor West Regional and Local Councillor Spatafora Councillor Perrelli declared a pecuniary interest with respect to Agenda Item No. 11.0, and left the Council Chambers at this time. Moved by: Seconded by: Councillor West Regional and Local Councillor Spatafora That the most recent Town-wide mailing by Councillor Perrelli be referred to the Integrity Commissioner as a formal complaint under the Council Code of Conduct; and that the Integrity Commissioner be directed to report back to the May 26, 2014 Council meeting with its findings. A recorded vote was taken as follows: In Favour: Opposed: Councillor Liu, Regional and Local Councillor Hogg, Councillor West, Councillor Chan, Mayor Barrow, Regional and Local Councillor Spatafora Councillor Beros, Councillor Papa Motion Carried 6 to 2 I, Donna L. Mclarty, Town Clerk of The Corporation of the Town of Richmond Hill, do hereby certify that the above is a true and correct copy of an extract of the minutes passed by the Council of the Town of Richmond Hill at its meeting held on the 12th day of 1ay, Donna L. Mclarty Town Clerk CERTIFIED THIS 14TH DAY OF MAY, East Beaver Creek Road. Rtchmond Hill, ON L4B 3P Ricllmonc!Hill c

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8 Dean Mill er From: Sent: To: Subject : Attachments: Donna Mclarty Monday, April 28, :43 AM Dean Miller FW: Package_uYad4SNStvW-8-dDFdm20ux!VbnErkdevNCB7t37.html As my Commissioner I am forwarding this to you in confidence. Donna -----Original Message---- From: Donna Mclarty Sent: April :27 AM To: Stephen O'Brien Subject: RE: This is a private message which has only been sent to the following recipients: To: Carmine Perrelli <carmine.perrelli@richmondhill.ca> Cc: Stephen O'Brien <stephen.obrien@richmondhill.ca> The following attachment has been securely sent to you. File Size Council Mailing St aff Report - referred to May 12th Council.pdf 4.9 MB https ://secu r .richmondhill.ca/pickup/zcilava I CUT -m 7 F UzhV04Kdl8xTKK9QoUw1EheO/Councii%20Mailing%20Staff%20Report%20- %20refe rred%2 Oto%20May%2012 th%20counci l. pdf Additional download options are available at the Pick-Up Portal: h ttps ://secure ma i l.ri ch mond hi ll.ca/p ic ku p/ d xxtym 2 Zq 314-I'JT Atpq d s Kj u6ca Fl9q I rqfzndgo You can respond to this message with attachments of your own. Reply to sender: hctjirez95bga JqcwjGvOoP2xz Reply to all: The links w ithin this message can be accessed until May 12, :27:13 AM EDT. Powered by GlobaiSCAPE Mail ExpressrM Councillor Perrelli- 1 cannot authorize the use of the Town's corporate postage account discount fo r your mailing that you are wanting to send Town-wide. JJ[

9 As I mentioned to you, the staff report that was before COW at their March 17th meeting, a copy of which is attached, was deferred to the May 12th Council meeting and that report and policy addresses both newsletters and mailings. Under that policy, a member is not permitted to send a newsletter nor any other ma iling outside of their ward even though those mailings are being paid for through constituency accounts. Given that this matter is before Council in two weeks' time, my recommendation is that you do not proceed with a Town-wide mailing until a decision by Council on this matter has been made. Processing mail through Canada Post utilizing the Town's account requires sign-off by Stephen or myself and we cannot authorize the use of that account for a Town-wide mailing. All of the Council Assistants are aware of the procedure related to mailings. For your information and attention. Thank you Donna Donna Lynn Mclarty, Director of Council Support Services/Town Clerk Office of the Cle rk, Town of Richmond Hill 225 East Beaver Creek Road, Richmond Hill, ON L4B 3P (Direct Line) (Fax) OCTOBER 27, 2014 Check & update your information to help us ensure the voters' list is accurate! Visit Voterlookup.ca -----Original Message---- From: Carmine Perrelli Sent: April :06 AM To: Donna Mclarty Subject: Madam clerk, Further to our conversation of this morning. I would like to do a mail out through Canada post in compliance with the council expense policy paid by my council constituency. Account. May I be given authority to use the corporate mailing account discount(@ 11 cents per piece) so as to avoid paying the regular rate cents per piece) saving the per. Piece. Councillor Perrelli 2

10 JJ4

11 Dean Miller From: Sent: To: Subject: Carmine Perrelli Tuesday, April 29, :05 PM Dean Miller Re: Town-wide Mailing Commissioner Miller, It is unfortunate that your decision will cost the taxpayer more money than it should. Councillor Perrelli -----Original Message---- From: Dean Miller Sent: Tuesday, April 29, :08 PM To: Carmine Perrelli Cc: Donna Mclarty; Stephen O'Brien Subject: RE: Town-wide Mailing Councillor: Unless so directed by Council, who are all aware of the subject Staff Report that is in process, the proposed expenditure will not be authorized. Regards, Dean Miller rigi n a I Message---- From: Carmine Perrelli Sent: Tuesday, April 29, :43 AM To : Dean Miller Cc: Donna Mclarty; Stephen O'Brien Subject: Re: Town-wide Mailing Comissioner Miller, The new policy that is to be debated is not in effect at this time. Therefore until it is debated you are unreasonably denying me the same opportunity as others. The issue is how mu ch it will cost the taxpayers. I urge you to consider your actions as your decision will cost the taxpayers an extra $2000. My assistant will be preparing the forms and presenting them to Stephen and Donna for signatures. If they refuse, she will be seeking a signature from you. Either way, the literature has been printed and will be going out for delivery tomorrow. JJJ

12 Dean Miller I'm hoping that among the 3 of you, there will be one that will sign the form and save the taxpayer $2000. You donna and Stephen are not applying the policy consistently. Your commentary as to my website etc is not your concern and is not the issue. I did the exact same thing last fall and you applied the cost to my account. Councillor Perrelli -----Original Message---- From: Dean Miller Sent: Tuesday, April 29, :18 AM To: Carmine Perrelli Cc: Donna Mclarty; Stephen O'Brien Subject: RE: Town-wide Mailing Good morning Councillor. It is my understanding that Ms. Mclarty addressed this matter yesterday; specifically that there is a Staff Report on this very topic that was before Committee of the Whole on March 17, and is coming back to Co uncil on May 17. I note that comments from the suney have been up on the web for some time, and that a suney summary has also been posted. The mailing and newsletter policy will be debated in less than two weeks' t ime, and the survey material is available electronically. I stand behind the Clerk's sound decision and reasoning, and I will not be instructing her, or Mr. O'Brien otherwise. You should NOT proceed with a Town-wide mailing until Council has decided on this topic. Regards, Dean Miller -----O riginal Message- -- From: Carmine Perrelli Sent: Tuesday, April 29, :29AM To: Dean Miller Cc: Donna Mclarty; Stephen O'Brien Subject: Good morning commissioner Miller, As you are aware, last fall I sent out a newsletter\suney Town wide. I promised that I would report out the results of that survey. The res ults have been t abulated and ready to be mailed out Town wide. JJ() 2

13 Dean Miller I will once again be sending a newsletter to the residents of Ward 2 consistent with the newsletter policy that is currently in place. I will be sending this correspondence to the remainder of the Town consistent with the Council expense policy currently in effect. The rules indicate that I must have permission to get the Town mailing discount cents per piece( as is available to all other departments of the Town). as opposed cents per piece. Granting me permission will save the taxpayer@ $2000. May I have permission and could you instruct Madam Clerk or Stephen to sign off on the forms once they are submitted as I have been told that it is their duty to sign off. I will have my assistant Ava submit the forms immediately for sign off. The taxpayer thanks you for your attention to my request on their beha lf. Councillor Perrelli 3 JJ/

14 Dean Miller From: Sent: To: Cc: Subject: Carmine Perrelli Tuesday, April 29, :26 PM Dean Miller Donna Mclarty; Stephen O'Brien Re: Town-wide Mailing Commissioner, The policy that will be debated in 2 weeks is irrelevant. My request is based on the current policy in effect. Until such time as the policy is amended, the current policy is in effect. The policy states that all departments are allowed to take advantage of the lower postage rate. The council expense policy dictates that if the treasurer does not agree with my submitted forms, then council will decide. I insist that you or your staff sign the forms in order to apply the policy consistently and save the taxpayer $2000 You are preventing me from performing my duties as an elected official operating within the policies passed by council. Councillor PeRrelli -----Original Message ---- From: Dean Miller Sent: Tuesday, April 29, :08 PM To: Carmine Perrelli Cc: Donna Mclarty; Stephen O'Brien Subject: RE: Town-wide Mailing Councillor: Unless so directed by Council, who are all aware of the subject Staff Report that is in process, the proposed expenditure will not be authorized. Regards, Dean Miller -----Original Messa ge ---- From: Carmine Pe rrelli Sent: Tuesday, April 29, :43 AM To: Dea n Miller Cc: Donna Mclarty; St ep hen O' Brien JJb

15 Dean Miller Subject: Re: Town-wide Mailing Comissioner M iller, The new policy that is to be debated is not in effect at this time. Therefore until it is debated you are unreasonably denying me the same opportunity as others. The issue is how much it will cost the taxpayers. I urge you to consider your actions as your decision will cost the taxpayers an extra $2000. My assistant will be preparing the forms and presenting them to Stephen and Donna for signatures. If they refuse, she will be seeking a signature from you. Either way, the literature has been printed and will be going out for delivery tomorrow. I'm hoping that among the 3 of you, there will be one that will sign the form and save the taxpayer $2000. You donna and Stephen are not applying the policy consistently. Your commentary as to my website etc is not your concern and is not the issue. I did the exact same thing last fall and you applied the cost to my account. Councillor Perrelli Original Message ---- From: Dean Miller Sent: Tuesday, April 29, :18 AM To: Carmine Perrelli Cc: Donna Mclarty; Stephen O'Brien Subject: RE: Town-wide Mailing Good morning Councillor. It is my understanding that Ms. M clarty addressed this matter yesterday; specifically that there is a Staff Report on this very t opic that was before Committee of the Whole on March 17, and is coming back to Council on May 17. I note that comments from the survey have been up on the web for some time, and that a survey summary has also been posted. The mailing and newsletter policy will be debated in less than two weeks' time, and the survey material is available electronically. I stand behind the Clerk's sound decision and reasoning, and I will not be instructing her, or Mr. O'Brien otherwise. You should NOT proceed with a Town-wide mailing until Council has decided on this topic. Regards, Dean Miller -----Origina l M essage

16 Dean Miller From: Carmine Perrelli Sent: Tuesday, April 29, :29AM To: Dean Miller Cc: Donna Mclarty; Stephen O'Brien Subject: Good morning commissioner Miller, As you are aware, last fall! sent out a newsletter\survey Town wide. I promised that I would report out the results of that survey. The results have been t abulated and ready to be mailed out Town wide. I will once again be sending a newsletter to the residents of Ward 2 consistent with the newsletter policy that is currently in place. I will be sending this correspondence to the remainder of the Town consistent with the Council expense policy currently in effect. The rules indicat e that I must have permission to get the Town mailing discount cents per piece(as is available to all other departments of the Town), as opposed cents per piece. Granting me pe rmission will save the $2000. May I have pe rmission and could you instruct Madam Clerk or Stephen to sign off on the forms once they are submitted as I have been told that it is their duty to sign off. I will have my assistant Ava submit t he forms immediately for sign off. The taxpayer t hanks you for your attention to my request on their behalf. Councillor Pe rrelli uou 3

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18 Adrian Cece From: Sent: To: Subject: Attachments: Ava Daneshvar Tuesday, May 06, :49 PM Adrian Cece RE: Canada Post SOM SOM.pdf Hi Adrian, Please find it in the attachment. Thanks, Ava Daneshvar Administrative Assistant to Councillor Greg Beros - Ward 1 Councillor Carmine Perrelli - Ward 2 Town of Richmond Hill Tel: ava.da neshvar@richmondhill.ca OCTOBER 27, 2014 Check & update your information to help us ensure the voters' list is accurate! Visit Voterlookup.ca HN-/c YDUR S/.'\r'. LOO ON loo,w. Voter.._ /;'; Look <t.h;'}.ca \.. :,..' 'X'. From: Ava Daneshvar Sent: Tuesday, May 06, :45PM To: Adrian Cece Subject: RE: Canada Post SOM I just spoke to Councillor Perrelli and he said that he put the other one through. I will send you a copy shortly. If there are any questions, you can contact Councillor Perrelli. Thanks, Ava Daneshva r Administrative Assistant to ubc:::

19 Councillor Greg Beros- Warcll Councillo r Carmine Perrelli - Ward 2 Town of Richmond Hill Tel: ava.daneshvar@richmondhill.ca t:'.. h '' - 1 ' '-j ~ l 00 x. t\ , ; ~J ~ VOTES.. OCTOBER 27, 2014 cr.ec.~ e. upd~~te your Information to hei!j us ensure the vcters' list is 8ccuratel Visit Voterlookup.ca! ' ~'/'! : ' ('("l i,,., ~:. v I.. ' '"'..,,.lr",_...,, L0C ON TOtJt.Y From: Adrian Cece Sent: Tuesday, May 06, :39 PM To: Ava Daneshvar Subject: FW: Canada Post sorv1 Thanks Ava, do you have the other SOM too? I have two charges on my invoice. I think the other SOMis From: Ava Daneshvar Sent: Tuesday, May 06, :34 PM To: Adrian Cece Subject: RE: Canada Post SOM Hi Adrian, Please find it in the attachment. Thanks, Ava Da n eshva r Administrative Assistant to Councillor Greg Beros- Ward 1 Councillor Carmine Perrelli- Ward 2 Town of Richmond Hill Tel: ava.daneshvar@richmondhill.ca l!~l;,.. J''rn(){ ) '"l. ' J ;JI I ~ I VJ6tE s i>..., 2

20 OCTOBER 27, 2014 r~l,e,;k <'I. u:jijc:::; : :1'1:' l n: :YI'.: J ~;.y:!o t:elp us ensure the voters list is accur2:::' V1 )1t Voterlookup.ca 1 :, 1~: Voter.. YU!J;..:? f;;\y. L~C Oo'l TOO:d Look i '...'-- \.1 ca \ '..., 0. From: Adrian Cece Sent: Tuesday, May 06, :25PM To: Ava Daneshvar Subject: Canada Post SOM Hi Ava, I just received the Canada Post invoice fo r last week's mailings. Could I please get copies of the following SOM ed to me? ( ( Thank you. Adrian D. Cece Document Management Clerk Office of the Clerk Corporate & Financial Services Town of Richmond Hill Fax acece@richmondh ill.ca This electronic transmission, including all attachments, is directed in confidence solely to the person(s) to which it is addressed, or an authorized recipient, and may not otherwise be distributed, copied, printed or disclosed. Any review or distribution by others is strictly prohibited. If you have rece ived this electronic transmission in error, please notify the sender immedia tely by return electronic transmission and then immediately delete this transmission, including all attachments, without copying, printing, distributing or disclosing same. Opinions, conclusions or other information expressed or contained in this ema il are not given or endorsed by the sender unless otherwise affirmed independently by the sender. u64 ]

21 kd ~t:j,f;f~ij b HW Unaddressed Admail- Fully Featured ~4{1/tJ tl Med iaposte sans adresse - Haut de gamme Mailed By Customer Number Expedie par N du client: CORP OF THE TOWN OF RICHMOND HILL,. 225 EAST BEAVER CREEK RD ( Ava Daneshva~, RICHMOND HILL ON L4B 3P \ Mailed on behalf of ExpediP. rj U nom de CORP OF TH E TOWN OF RICHMOND HILL CIF ACMA: No I Non Customer Reference Reference du client: CP Newslette C Custg~ l ient Patd By Custo11u!r. No., N' du'tjienvcompte ~ ( '--l) Metllod a ~~ment M)!9r-& pa 1~rnen t Acco ~! Port;:Yau :~!n ple Contract N<Y:-N' deja cbn.,entlon 4006i649 Transm1lledflra~m1S '07 EDT / Deposit Summary I Somma ire du depot Location Name I Nom du bureau: RICHMOND HILL LCD BRODIE DRIVE RICHMOND HILL ON L4B OC8 Deposit Date I Date du depot: (The Induction Date may be different I La date de depot pourra1t eire differente.) II II IIIII I ZLBC Acceptance and RTO Scans Required (CPC use only) Balayage d'acceptatlon et RTO requis (A!'usage de SCP seulement) Service Description I Descnptir,n du sertice Pieces Art i~ les Unaddressed Acmail. Stand;; o'vlediaposte sans adresse >1.: ~1;-::0:'::, 1~5-1':- Entire Mailing I Envoi complet Product Cost Centre Referer.ce Produ11 Reference centre de cauls Weight I Piece Poids I article' g kg Deposit Dale Pieces WeighVPiece $ I Piece Date du depot Art1cles Poidstart1cle 51 ar1icle $ /kg 2014i04t30 10, $ r ~~--~t':-o~t_a_l~~--~~~~----~~~~':-10~. ~5~4 ----~1~21~. 8~5~k~g Deposit Type I Type de depot Full ivlailing One Deposit I Dep6t enlier - Un seul dep6t Start Date de liw. $1 Piece S 1 anicle Base Charges frals de base Option: Transport Fees Frais de transport Sub-total Before Taxes Total partial avant les taxes GSTfTPS $0.00 HSTfTVH $ PSTnYP $0.00 Containers I Conteneurs ICust.omer estimate I E'laluation du client) Customer Supplied Containers I Conteneurs fournis par te client Transportation I Transport Pieces S I?ieee Tolal Cost (S) Articles S I anicle Total des frais (5) 10, 154 : S::"-t,2::-;0;-;;8-;;.3::;3 $1, I 14 $1, S $1, $ Total Amount Que to CPC Montant total du a Ia SCP $1, The Customer warrants thntthis mailing does not contain dangerous goods and otherw1se compiles with the terms and conditions as agreed to Le chen I garantil que eel env01 ne cont1ent pas de malleres dangcreuses et qu'il est conlorme aux conditions acceptecs. Authonzed Customer S1gnature I Signature aulonsee du client: X CPC HST II N" SCP TVH 1 t This document mljst accompany your m ailing to the Accepting Location. Ce d ocument doit accompag n cr vot re en voi au b u reau de depot. Accepted and verified by Initials I Employee No.: Accepte et verifie par ln111ales I W de l't:"nploye: Cheque No. N ducheque Cheque Amount Montanl du cheque ESTOIOEEL v SOM I DO 111 Page 1 of/de 1

22 Mailed By Customer Number Exped1e p a"i'"n du client: CORP OF T HE TOWN OF RICHMOND HILL 225 EAST B EAVER CREEK RD RICHMOND HILL ON L48 JP4 Unaddressed Adma il - Fully Featured M ediaposte san s ad resse - Haut de garn me Ava Dan e s h v a~.:::: Mailed on behalf of Expedie au nom de: CORP OF THE TOWN OF RICHMOND HILL CIF ACMA: No I Non Customer Reference Reference du client CP New sletle ( / I \ C Customer. Client Paid By Customer No. N' du r.lienvcompte ( ' Method'oi_Paymenl Mod:,_ de paiement Accounf7 Porter-au compte Contract No. N' de Ia cqnvcntion _!19"". Trans1nittedffr\hsmio: 2014/ :37 EDT / / /.-- Deposit Summary I Somma ire du depot Location Nam e I Nom du bureau: RICHMOND HILL LCD BRODIE DRIVE RICHMOND HILL ON L4B OC8 Deposit Date I Date du depot: /30 (The Induction Date may be dhferenl. / La dale de dep61 pourrait etre differente.) I II Ill! II ZLBC I Acceptance and RTO Scans Required (CPC use only) Balayage d'acceplalion el RTO requis (A!'usage de SCP seulement) Service Descripllon I Description du service Pieces Articles Unaddressed Ad mail Stand< I Media paste sans adresse std 40, ,41 2 Weight / Piece Poids I article g l kg Containers I Conteneurs (Customer estimate I Evaluation du client) Customer Supplied Containers I I Conteneurs foumis par le client 52 En tire Mail in g I Envoi complet Start Date de livr. T ransportalion I Transport Product Cost Centre Reference Deposit Date Pieces WelghVPiece $ I Piece $ 1 Piece Pieces $ I Piece Total Cost ($) Produit Reference centre de coots Date du depot Articles Poids/article $ I article $ I kg $ I article Ar1icles $ I article Total des frais ($) /04/30 ---,40""',4""1'"" ,.,-1,.:2:-;.0;..;0...;'!g $ ,412 SO.Dl ::$-:' 4,'=" 80:-:9.-.0"""3,-----;::;--~T:-cO~T_A_L--;-~--;----;-:--:-:------,40,41 2 ~ kg S4, Deposit Type I Type d e depot Base Charges frais de base $4, Full Mailing One Deposit I Depot en tier - Un seul depot Option: Transport Fees Frais de transport $ Sub total Before Taxes Total partlcl avant les taxes S4, GSTfTPS $0.00 HSTfTVH $ PSTfTVP SO.OO $ Total Am ount Due to CPC Montant t otal du a Ia SCP SS, The Customer warrants thatth1s ma1hng does not contam dangerous goods and Olhcrwise complies w111 the terms and conditions as agreed to. Lc client gamnlil que eel envoi nc conllcnt pas de matieres dangereuses cl qu'd est conforme aux conditions acceptees. Aulhonzed Customer Signature I s,gnature autonsee du client. X CPC HST II N SC P TVH Accepted and verioed by Initials I Employee No.: Accepte et verifie par llllliales I N" de I' employe: Cheque No. N du cheque: Cheque Amount Montant du cheque: This document must acc omp any your m ailing to the A ccepting Location. Ce document d o it accompagncr votre envoi au bu reau de d epot. ubb ESTO/OEEL v140, SOM I DD 1/1 Page 1 of/de 1

23 , - ~{-\( 6(\ Co~y ~ ~'<L "5CJ..J.. /~ol&-~01 cor '1 :ti: \ o~ w, \"~J +~'-(}_ Gt~\..(J'\~ SL<jV\CJu-e_ f K,, 0':61\'2-\f\ -fo, ~uc urv_:,q \ l ~) I ~cxj~cy 'to '-H'-0 CL'Uf\cJ. \\o\ ~ \No"' a ;;2 - ~~a. (_ o - \~ttl OV\c.&e. ~~~)

24 Mailed By Customer Number Expedie par N du client: CORP OF THE TOWN OF RICHMOND HILL 225 EAST BEAVER CREEK RD RICHMOND HILL ON L4B 3P4 Unaddressed Admail- Fully Featured Mediaposte sans adresse- Haut de gamme Ava Daneshvar Mailed on behalf of Expedie au nom de: CORP OF THE TOWN OF RICHMOND HILL CIF ACMA: No I Non Customer Reference Reference du client: CP Newslette ~)y-~ ~e: -. ~J:;;. c-- _.,.-~J ~q~-t:fr - / I A )..'-:.-:;~---. -~~ ~ ""'-. ~.. C ,; m Accepting Location Lieu de depot Paid By Customer No. N du clienllcompte Method of Payment Mode de paiement Account I Porter au compte Contract No. N de Ia convention Transm1lledrrransm1s: <!014/ t UT Deposit Summary I Sommaire du depot Location Name I Nom du bureau: RICHMOND HILL LCD BRODIE DRIVE RICHMOND HILL ON L4B OCS II IIIII I I I Deposit Date I Date du depot: (The Induction Dale may be different. I La date de dep6! pourrait eire d1fferente.) ZLBC Acceptance and RTO Scans Required (CPC use only) Balayage d'acceptatlon et RTO requis (A!'usage de SCP seulement) Service Description I Description du service Pieces Articles Un<~odressed Admail - Stand< I Mediaposte sans adresse std ---,~-=-~:~~.,:.~.,.. Entire Mailing I Envoi complet Weight I Piece Poids I artlcle g kg, "'"'. \ I \ Deposit Dale Pieces WeighVPiece / $ I Piece \ Date du dep6t Articles Poidslartlci"J $ I article $'/ kg Product Cost Centre Reference Produit Reference centre de cools , $ \ TOTAL 10, kg\ I.. Deposit Type I T~pe de ~ep6t.. Base Charges fr~~e base ) Full Matltng - One Depostt I Depot entter - Un seul depot,. Start Dale de livr. $ 1 Piece $1 article option: Transport Fees--E&aiS"'de transport Sub-total Before Taxes Total partie! avant les taxes GSTfTPS $0.00 HSTnYH $ PSTnYP $0.00 Total Amount Due t o CPC Montant total du a Ia SCP Containers I Conteneurs (Customer estimate I Evaluation du client) Customer Supplied Containers I Conteneurs roumis par le client Transportation I Transport Pieces $ I Piece Total Cost (S) Articl!ls $/ article Total des frais ($) I 14 10,1 54 $ =-$::-' ~8~. 3:-:::-3 $1, $1, $ $1, $ $1, ~ :. ::,,,,g~~:;.,_.,.~ : -~.. The Customer warrants that this 111ailing does not contain dangerous goods and othenvise complies with the terms c:tnd conditions as agreed to. Le client garantil que cet envoi ne conlient pas de matieres dangereuses et qu'il est con forme aux conditions acceptees. Authorized Customer Signature I Signature autorisee du client: X CPC HST I/ N SCP TVH AccertP.d and verified by Initials I Employee No.. Accepte et verifie par Initiates I N de!'employe: Cheque No. N du cheque: Cheque Amount Montant du cheque: This document must accompany your mailing to the Accepting Location. Ce document doit accompagner votrc envoi au bureau de depot. Jbb ESTO/OEEL v SOM I DD 1/1 Page 1 of/de 1

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26 -biij-!<"t" "=~! 1 iiti. f~1j.fjijw Unaddressed Admail Fully Featured - Mediaposte sans adresse Haut de gamme Mailed By Customer Number Expedie par N du client: CORP OF THE TOWN OF RICHM OND HILL 225 EAST BEAVER CREEK RD RICHMOND HILL ON L48 3P4 Ava Daneshvar Mailed on behalf of Expedie au nom de: CORP OF THE TOWN OF RICHMOND HILL CIF ACMA: No I Non Customer Reference Reference du client: CP Newslette C [I] y/ Accepting Location Lieu de depot Paid By Customer No. N" du clienvcompte Method of Payment Mode de paiement Account I Porter au compte Conlract No. N de Ia convention Transm,lledffransmis: 2014/ :37 EDT Deposit Summary I Sommairo d u depot Location Name I Nom du bureau : RICHMOND HILL LCD BRODIE DRIVE ll ll ll ll RICHMOND HILL ON L4B OC8 Deposit Date I Date du depot : (The Induction Date may be different. I La date de dep6t pourrait ~tre differente. ) ZLB C Acceptance and RTO Scans Required (CPC use only) Balayage d'acceptation et RTO requis (A!'usage de SCP seulement) Service Description I Description du servlce Pieces Articles Unaddressed Admail Stand!{ Mediaposte sans adresse std 40, ~0:-'-:,4~12~ Weight I Piece Polds I article g kg Containers I Conteneurs (Customer estimate I Evaluation du client) Customer Supplied Containers I I Conteneurs loumls par le client 52 Entire Mailin g I Envoi comp let ~\ Start Date de ~vr. Product Cost Centre Reference Oeposl! Date Pieces WeighVPiece $1 Piece $1 Piece Produll Reference centre de coots Date du dep6t Articles Poldslarticle $ I article $ I kg $/ article ;..:.,4.:-:1;.:; g $ j ::::----;t,.,..o-::t,...a_l._,.-::---,--:-;-.,., , kg Dep osit Type I Type d e d ep ot Base Charges frals e base Full Mailing One Deposit I Dep6t entier Un seul depot Option: Transport Fees'l>rais de transport Sub-total Before Taxes Total partie! avant les taxes GSTfTPS $0. 00 HSTfTVH $ PSTfTVP $0.00 Transportation I Transport Pieces $I Piece Total Cost (S) Articles $1 article Total des Ira is ($) 40,412 $0, ;.$4,:':;-:80;;-;9;-:.0;-:: 3 $4, $4, $ $4, $ Total Amou nt Due to CPC Montant tot al du a Ia SCP $5, _4 _. - l MAPif'U ' n 31 BROC.Ju; un. "'"'m.,vnu HU ON L480C8. The Customer warrants that this mailing does not contain dangerous goods arid otherwise complies with the terms and conditions as agreed to. Le clienl garantit que cet envoi ne contient pas de matilues dangereuses et qu'il est conformc aux conditions accepllies. Authorized Custon,er Signature I Signature autorisce du client: X CPC HST II N SCP TVH Acceplt:!d and verified by Initials I Employee No.: Accepte et veri fie par lnitiales I N de I' employe: Cheque No. N ducheque: Cheque Amount Montant du cheque: This d ocument must accompany your mailing to the Accepting Location. Ce document dolt accompagner votre envoi au b ureau de d epot. u/u ESTO/OtEL v SOM I DO 111 Page 1 oflde 1

27 ~\Q_::, <Y G:J,0dho\dsu' ( \'=lucho_s lf\~ _- _ - r - --~ -~ ~-- ~ --~~ r ---~. - L_-- -- ;::)\, -,,_.,\P."' ~'\G\ / c Q.J~ <'::::> OW\ -::). ~ , -~ -_ t......~rr - -yr ~ - n - - -, --0~---k Q.~.. -~ -- - r~ -N. \ -- - _.. _... uq.c'\s~v.jl ~'\ \ -~ _. ~. J"();... => ~ 5.. (_ (f2' -~\.. ~.j/ ~ rf ---- '. --'.- -~---c ( -~~ -- -(rr. ~-~ ~ ~... \. ~.. w \(--, a~ ---~ ~ \i~ _Q -----~~.a.c.-~ , ~ :~-~ , ~ l - -~ - -~ --u;- : : ru-~ C0:o... 0~....(bj _. _....( \ - _ :~~~ :. ~- -:g:r~--:~-~c&xi~~-~q~(),~~--: ~Dy -~ :-~~\..~CLC0~~- ~... _..... _. _ \" -\;: ,... - _... J.,1.J3."::> _ ---~ t \:\... c,_.s-c:y&r-,. io C)_)(_a,~\ '+{ :..x-s ---t.. ct- I'\ ~-(i~: ~-: - --~ r --- r ~---- C0JrJ ~--~ \ ~ -c~ctco~ --.\-'-.. v~"-:1' \ ~:-~:-~.:~.---(~1f -~ --~~ _ ~: _lli"<j arr1\lctr1.0;,.t~\~ ~q;~~... _ _:-~-=--_ Is _:D:~.c~~ :~=:~_::=~= ~ : ~-:.= _ :-~: - --:_-_---- ~ =: _: _... u/i

28 l:!ljbank. c_ -C..ardholder Activity i""""- Name: CARMINE P ERRELLI Account Number: Cyc le End Date: 05/05/2014 Trans Date Posting Date Me rchant Name Ci ty, State/P rov. Transactio n T otal National Regio nal Source Curren cy < Allocation Amounts > Accounting Code Curre ncy A m ount Alloc ation Co mment 04/26/ /28/2014 TOP QUALITY PRINT &SIGN RICHMOND HILL, ON $3, $ $ $ $0.00 CAD $ , / /2014 T OP QUALITY PRINT & SIGN R ICH MOND HILL, O N $ $ $57.52 $57.52 $0.00 CAD $ A ctivi ty To tals $ Card ho lder Nam e : Supervi sor Name: Purc hases $3, Pay m ents $0.00 National Taxes $ Signature: Signature: Regional Taxes $0.00 "7 '"If/,:J.. cv-~...,. _\0C~ + t3cf\ '-\ o -- 4 ~~ c+-:t. c::o ~ SQq _<._l() I Gt~CJ:J~~c\ { --. r-.. - v l Page 1 of

29 !~.!p '" Fa'JIOiiteJ....;: v s~-d061lci5ite.. t: FteeHctmM '! Get tnorcadt.l ons" C; ACCOtlrA AuttMlli~IUil Stllr.tntrjl ' I ' ~. [._}.""':'.. U.S. Bank Access! Online Richmoncl Hill C!]jbank. Ae(luest SliH ll$ Outue Acuve \'lor~ Quoui! Srs l"ol Adminlstr,Hion Accouf11 Aclmlnts lrn ton Trans.1ction r.'\ nn.u; emem Account lnformouon Cardholder Account Profile Acco unt Authori zations C<1tel Accounc llum' C:ud Account 10. II arne: Cl.. ~.'" : :I~ I.. ~ Reporting 03tA Exc hang6 t.1y Penon ~'!! httorm.,uon ~ 1.1 ET " Dil«.CO tl08( '0 'd.l ET Declinea Put..:h35G Pllltll3SO ;:o~;oo <J::9 Ol'ICt;C-CF'n REFR(,Dl 1 CII JII o869..l0 7J16 OUICi-; COFY o REPRODUCTION Hornu CorncCI ij.s fff nif"q All of :'!J serving you..:j ro;,~ :---;--- -::--_?-_-,-i --:- ~~.. ~:;:::. ~--;-:-::-.. ~ ---;;-. :-r~-r- i--r:r.~r~- ;ctir~;;t { ~~.- ~_;-.., ~ 1 -\, oo~...., H. -'. Staotl }!? u ~Mic:io lalllyn... I a.jm.:to:-ottou.>l ir!pi.;,;.. Ml..,..:JMyP~.; ' ' II '8 Acco~ni~~-~- ::!J(,:?)~,.( l1.54/ja ; ~~I Zb ~~ ~ \.\-=t=t c:tqro-'~ A~J' 251 cl~()-- &'i cj... c2.c..\l~ (<:jff' zq d~~ f 8:D ~v'-!0\ J/j

30 t!!3~ank can ad<:? VI SA P URCHASING CARD employee Card ApplicatiOn CANADIAN/ CANADIEN L!!Jbanque. Canaoa CARTE VISA APPROVISIONMEN T Uemande de carte d'employe Please check one I Cocher un SVP 0 Issue Plastic I Emettre une carte 0 Do Not Issue Plastics I Ne pas emettre de carte ~,e check one I Cocher un SVP 10'English/ Angla1s 0 Francais/French Addrtlon al Comment sllnstructrons/notes/dr rec trves addltlonnelle s Account Number (For Bank Use Only) Numero de compte (Keserve a Ia tianque) lloan (lor tiank use UnlyiKeserve a Ia tianque) I I ol I ol I I ol ol ol ol ol Complete ALL information Fields Below Unless Indicated Otherwise Fournir TOUSles renseignements demandes ci-dessous, saul indication Contraire First Name I Prenom Last Name I Nom Birthdate (MM-DD-YYYY)I Date de naissance (MM-JJ-AAAA) r,. No t to exceed 19 characters in length/ne doit pas exceder 19 caracteres Embossing I Embossage I I I I I I I I I I I I I I I I I I I I No t to exceed 19 characters in length/ne doit pas exceder 19 caracteres Business Address I Adresse Professionnelle IJ.I;LISJ l e l r'i l s-!'rii G ie l fj l v l e l ;(ll c. l ~ l f le l,e ll ~~ l.v lllllllllllll l::jusrness Address 1 Adresse t-'ro1ess1onne11e It t==> I I r> Ia I ~ I IJiol cj I I I I I I I I I I I I I I I I I I I I I I I I I I rn I LJ ~ IB I IJIPI'-r l City I Ville Province Postal Code/Code postal Home Phone I Tel. au domicile Employee No. I No de I' employe Business Phone I Tel. au bureau I I I I I I I I I I I I I I I I I I I I I l:r I c-is!? I rl ls i ~ l<j I Password I Mot de passe I I I I I I I I I I I I I I Accounting Code 1 Code comptaole Monthly Credit Limit Limite de credil mensuelle l4lololol I I Single Transaction Limit Limite par opera lion ~ - lo (0 ka I I Cash Advance% % avance de fonds 1-FB:J-1 ~... ~, '.. ~., ~1< 7 '';!,,)~I j o, 1 ~~,' '-~- t! r Corporate Billing Information Company Number Bank Assigned Numero d'entreprise attribue par Ia Banque I I I I I I TBR and DEFNIS Reponing Unil (Numerrc) Unil (Numenc) unne (numenque) unite (numenquc) I I I I I I I I I I I I Unrt (Numenc) Unrte (numenque) I I I I I I Division (Numeric) Division (numenque) I I I I I I Unit (Numenc) Unite (numenque) Department (Numeric) Service (numerique) I I I I I ol Signature de l'employe(e) J/4 Plan :&1'}1irustralor S'gnature Signa!_.0(e de l'ad1ninrstraleur du programme ll ~},' I }.[;. (..) Da te II