CANADA POST FOR PRESORT PUBLICATION MAIL COST.48 CENTS

Transcription

1 CANADA POST FOR PRESORT PUBLICATION MAIL COST.48 CENTS 1. Call Canada Post at the Business Center. This is my contact information and the Canada Post Rep that I talked to. She asked me a series of questions and sent me a Publication Agreement Form. She will you your copy and you need to print it, verify the information and fax it back. CHITRA RAO Representative Commercial Solutions Canada Post Corporation Phone: Ext 9545# Fax: chitra.rao@canadapost.ca Website: 2. She will send you a number of links that you can look at. I have tried to make a tutorial that will make the process much easier. PAGES Your mailing addresses needs to be in a data format. Either Microsoft Excel or Open Office. Open Office is a free program that allows you to work in Microsoft Office Documents and they are easily converted back and forth. I do not know Microsoft Office but, I will attach a picture tutorial of Open Office. PAGES 6 TO 11 Link for Open Office Software (Free- Compatible and Comparable to Microsoft Office Complete with software that does all of the following ontact information and d sent me a Publicatio the information and fa Link for Flipgorilla for your ed Newsletters. Free software 1

2 Sign In Password is only 8 Characters 1) must be or # or $... 1) Must be a number the rest can be letters either Lowercase or Upper Case. It is best to have this figured out before you have the first setup call with Canada Post Click on EST Electronic Shipping Tools 2

3 Return Address Cover Page for Mailing 8.5 x14 1. Print cover page placing merged addresses sort by Postal Code 2. Fold newsletter to approx 5x7. I find that placing the fold of the Newsletter at the top works best 3. Cover Newsletter placing folded Newsletter First Name Last Name Addr 1 Addr 2 City, Prov Pcode Newsletter Masthead Featured Article 4. Fold Cover Page over Finished Product Return Address 1. Place Clear perforated mailing seal 2. Fold and seal First Name Last Name Addr 1 Addr 2 City, Prov Pcode 3

4 Mailed By Customer Number Expédié par Nº du client: ERTO ELGIN DISTRICT 41 5 CHAMBERLAIN CRT CHRISTINE RAINSFORTH ST THOMAS ON N5R 0A Mailed on behalf of Expédié au nom de: ELGIN DISTRICT 41 RTO CIF ACMA: No / Non Customer Reference Référence du client: Co-pkgd in PM pc Conditionnement commun de la Poste-publications: No / Non DMC CVML: Address Accuracy Exactitude des adresses: Publication Title Titre de la publication: ELGINEWS Issue Date Date de parution: 2014/08/01 Deposit Summary / Sommaire du dépôt C XJ TP1AA 0725 Service Description / Description du service Pieces Weight / Piece Articles Poids / article Pubs Mail NDG Presort Regional / Poste-pub-Tri prélim PNIA-rég g kg Entire Mailing / Envoi complet This document must accompany your mailing to the Accepting Location. Ce document doit accompagner votre envoi au bureau de dépôt. Paid By Customer No. Nº du client/compte Method of Payment Mode de paiement Account / Porter au compte Contract No. Nº de la convention Transmitted/Transmis: 2014/07/25 12:25 EDT Location Name / Nom du bureau: ST THOMAS CSC TALBOT ST ST THOMAS ON N5P 1B0 Deposit Date / Date du dépôt: 2014/07/25 (The Induction Date may be different. / La date de dépôt pourrait être différente.) Containers / Conteneurs (Customer estimate / Evaluation du client) Flats Tubs / Conteneurs à objets plats 1 Product Cost Centre Reference Mailing Id Deposit Date Pieces Weight/Piece $ / Piece Total Cost ($) Produit Référence centre de coûts Nº Dépôt Date du dépôt Articles Poids/article $ / article $ / kg Total des frais ($) g $ $ TOTAL kg $ Deposit Type / Type de dépôt Sub-total Before Taxes Total partiel avant les taxes $ Full Mailing - One Deposit / Dépôt entier - Un seul dépôt GST/TPS $0.00 HST/TVH $16.60 PST/TVP $0.00 $16.60 The Customer warrants that this mailing does not contain dangerous goods and otherwise complies with the terms and conditions as agreed to. Le client garantit que cet envoi ne contient pas de matières dangereuses et qu'il est conforme aux conditions acceptées. Authorized Customer Signature / Signature autorisée du client: CPC HST # Nº SCP TVH Total Amount Due to CPC Montant total dû à la SCP $ OCR LOC %: FSM MTGOP %: Apply Appliquer: [ ] Yes Oui Accepted and verified by Initials / Employee No.: Accepté et vérifié par Initiales / Nº de l'employé: Cheque No. Nº du chèque: Cheque Amount Montant du chèque: [ ] No Non ESTO/OÉEL v SOM / DD 1/1 Page 1 of/de 1 Mailed By Customer Number Expédié par Nº du client: ERTO ELGIN DISTRICT 41 5 CHAMBERLAIN CRT CHRISTINE RAINSFORTH ST THOMAS ON N5R 0A Mailed on behalf of Expédié au nom de: ELGIN DISTRICT 41 RTO CIF ACMA: No / Non Customer Reference Référence du client: Co-pkgd in PM pc Conditionnement commun de la Poste-publications: No / Non DMC CVML: Address Accuracy Exactitude des adresses: Publication Title Titre de la publication: ELGINEWS Issue Date Date de parution: 2014/08/01 Deposit Summary / Sommaire du dépôt C XJ TP1AA 0725 Service Description / Description du service Pieces Weight / Piece Articles Poids / article Pubs Mail NDG Presort Regional / Poste-pub-Tri prélim PNIA-rég g kg Entire Mailing / Envoi complet This document must accompany your mailing to the Accepting Location. Ce document doit accompagner votre envoi au bureau de dépôt. Paid By Customer No. Nº du client/compte Method of Payment Mode de paiement Account / Porter au compte Contract No. Nº de la convention Transmitted/Transmis: 2014/07/25 12:25 EDT Location Name / Nom du bureau: ST THOMAS CSC TALBOT ST ST THOMAS ON N5P 1B0 Deposit Date / Date du dépôt: 2014/07/25 (The Induction Date may be different. / La date de dépôt pourrait être différente.) Containers / Conteneurs (Customer estimate / Evaluation du client) Flats Tubs / Conteneurs à objets plats 1 Product Cost Centre Reference Mailing Id Deposit Date Pieces Weight/Piece $ / Piece Total Cost ($) Produit Référence centre de coûts Nº Dépôt Date du dépôt Articles Poids/article $ / article $ / kg Total des frais ($) g $ $ TOTAL kg $ Deposit Type / Type de dépôt Sub-total Before Taxes Total partiel avant les taxes $ Full Mailing - One Deposit / Dépôt entier - Un seul dépôt GST/TPS $0.00 HST/TVH $16.60 PST/TVP $0.00 $16.60 The Customer warrants that this mailing does not contain dangerous goods and otherwise complies with the terms and conditions as agreed to. Le client garantit que cet envoi ne contient pas de matières dangereuses et qu'il est conforme aux conditions acceptées. Authorized Customer Signature / Signature autorisée du client: CPC HST # Nº SCP TVH Total Amount Due to CPC Montant total dû à la SCP $ OCR LOC %: FSM MTGOP %: Apply Appliquer: [ ] Yes Oui Accepted and verified by Initials / Employee No.: Accepté et vérifié par Initiales / Nº de l'employé: Cheque No. Nº du chèque: Cheque Amount Montant du chèque: [ ] No Non ESTO/OÉEL v SOM / DD 1/1 Page 1 of/de 1 Mailed By Customer Number Expédié par Nº du client: ERTO ELGIN DISTRICT 41 5 CHAMBERLAIN CRT CHRISTINE RAINSFORTH ST THOMAS ON N5R 0A Mailed on behalf of Expédié au nom de: ELGIN DISTRICT 41 RTO CIF ACMA: No / Non Customer Reference Référence du client: Co-pkgd in PM pc Conditionnement commun de la Poste-publications: No / Non DMC CVML: Address Accuracy Exactitude des adresses: Publication Title Titre de la publication: ELGINEWS Issue Date Date de parution: 2014/08/01 Deposit Summary / Sommaire du dépôt C XJ TP1AA 0725 Service Description / Description du service Pieces Weight / Piece Articles Poids / article Pubs Mail NDG Presort Regional / Poste-pub-Tri prélim PNIA-rég g kg Entire Mailing / Envoi complet This document must accompany your mailing to the Accepting Location. Ce document doit accompagner votre envoi au bureau de dépôt. Paid By Customer No. Nº du client/compte Method of Payment Mode de paiement Account / Porter au compte Contract No. Nº de la convention Transmitted/Transmis: 2014/07/25 12:25 EDT Location Name / Nom du bureau: ST THOMAS CSC TALBOT ST ST THOMAS ON N5P 1B0 Deposit Date / Date du dépôt: 2014/07/25 (The Induction Date may be different. / La date de dépôt pourrait être différente.) Containers / Conteneurs (Customer estimate / Evaluation du client) Flats Tubs / Conteneurs à objets plats 1 Product Cost Centre Reference Mailing Id Deposit Date Pieces Weight/Piece $ / Piece Total Cost ($) Produit Référence centre de coûts Nº Dépôt Date du dépôt Articles Poids/article $ / article $ / kg Total des frais ($) g $ $ TOTAL kg $ Deposit Type / Type de dépôt Sub-total Before Taxes Total partiel avant les taxes $ Full Mailing - One Deposit / Dépôt entier - Un seul dépôt GST/TPS $0.00 HST/TVH $16.60 PST/TVP $0.00 $16.60 The Customer warrants that this mailing does not contain dangerous goods and otherwise complies with the terms and conditions as agreed to. Le client garantit que cet envoi ne contient pas de matières dangereuses et qu'il est conforme aux conditions acceptées. Authorized Customer Signature / Signature autorisée du client: CPC HST # Nº SCP TVH Total Amount Due to CPC Montant total dû à la SCP $ OCR LOC %: FSM MTGOP %: Apply Appliquer: [ ] Yes Oui Accepted and verified by Initials / Employee No.: Accepté et vérifié par Initiales / Nº de l'employé: Cheque No. Nº du chèque: Cheque Amount Montant du chèque: [ ] No Non ESTO/OÉEL v SOM / DD 1/1 Page 1 of/de 1 Customer Number Select Post Office Location Closest Publication Contract Number Method of Payment (Canada Post Will bill at end of month) Publication Headline/Title Should be Full mailing but, may be partial mailing Type of mailing NDG Presort (that means sort and divide by Postal Code markers) Weight of one Newsletter ( I purchased a small electronic food weigh scale) First Check for errors or omissions SOM Preview - Publications Mail 2014/07/25 Customer Reference Mailed By Customer Number and Name ERTO ELGIN DISTRICT 41 Telephone Address 5 CHAMBERLAIN CRT ST THOMAS ON N5R 0A4 Mailed on behalf of Customer Number and Name ELGIN DISTRICT 41 RTO Paid By Customer No Method of Payment Account Contract No CIF No DMC Address Accuracy % Address Accuracy Expiry Date AFTER CHECKED SELECT TRANSMIT THESE 3 SHEETS WILL BE GENERATED. PRINT AND SAVE IN A POSTAGE FILE Deposit Summary Location Name ST THOMAS CSC 0070 Deposit Date 2014/07/25 Service Description Pieces Weight / Piece Containers Pubs Mail NDG Presort Regional g (Customer estimate) kg Flats Tubs 1 Entire Mailing Product Cost Centre Reference Mailing Id Deposit Date Pieces Weight/Piece $ / Piece $ / kg Total Cost ($) /07/ g $ $ TOTAL kg $ Deposit Type Sub-total Before Taxes $ Full Mailing - One Deposit GST$0.00 HST$16.60 PST$0.00 $16.60 Total Amount Due to CPC $ Please ensure accuracy prior to transmitting to Canada Post. This Statement of Mailing (SOM) preview is for review and correctional purposes only. It does not replace the statement of mailing, which must accompany your mailing to a Canada Post induction site. The electronic SOM must be transmitted to Canada SOM 1 / 1 Page 1 Post prior to drop-off or pickup of the mailing. A printed copy of the SOM must accompany the 1st drop-off of the mailing. Failure to follow this process may result in a surcharge or a delay in processing. Refer to EST Help Text for instructions on SOM transmission. Publications Mail Poste-publications C Accepting Location Lieu de dépôt 1 Publications Mail Poste-publications C Customer Client 2 Publications Mail Poste-publications C Data Entry Saisie des données 3 X X SIGN- TAKE ALL 3 TO POST OFFICE WITH A SAMPLE OF YOUR PUBLICATION THEY WILL STAMP AND RETURN ONE COPY TO YOU- IF YOU HAVE SET TO PAY ON ACCOUNT YOU WILL BE BILLED BY CANADA POST X 4

5 Containers are available from Canada Post they do not cost anything. No label on the outside of the container when the mail is presorted by Postal Code. The only mail that can not be sent this way is for members out of Province, or Country Acceptable Canada Post-supplied containers The acceptable containers for Letter Carrier Presort (LCP) are lettertainers, letterflatainers (LFTs) and flats tubs. Lettertainers (see Figure 7) and letterflatainers (LFTs) (see Figure 8) are used for: Short and Long (S/L) Addressed Admail and Publications Mail items Small Dimensional Addressed Admail items (lettertainers only). Figure 7: Lettertainer Figure 8: Letterflatainer (LFT) ST THOMAS N5R Place prepared mail and separate by Postal Code 1st - 3 Characters of the Postal Code - make a Separator out of Cardstock so it sits just above the mailing. On the Cardstock Put the city For Example: ST THOMAS N5R ST THOMAS N5P 5

6 Open the Speadsheet Software 6

7 USING OPEN OFFICE FOR COVER PAGE FOR PRESORT PUBLICATION MAIL CHANGE PAGE SIZE 7

8 Match to your Data Base 8

9 No Salutation Check for Correct Address Format Edit Page for placement of Address 9

10 Adjust so the Address is where you want it 10

11 Return Address First Name Last Name Addr 1 Addr 2 City, Prov Pcode Before merging complete the cover sheet with all information that you require on all merged sheets Newsletter Masthead Featured Article Return to the Wizard and merge. Save the document. This is the document that you will print and it is arranged by Postal Code print entire document and it will consist of one page per member 11