Travaux publics et Services gouvernementaux Canada. Title - Sujet SYSTEMS INTEGRATION - SBIPS. Solicitation No. - N de l'invitation /A

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1 Public Works and Government Services Canada Travaux publics et Services gouvernementaux Canada 1 1 RETURN BIDS TO: RETOURNER LES SOUMISSIONS À: Bid Receiving - PWGSC / Réception des soumissions - TPSGC 11 Laurier St., / 11, rue Laurier Place du Portage, Phase III Core 0B2 / Noyau 0B2 Gatineau Québec K1A 0S5 Bid Fax: (819) SOLICITATION AMENDMENT MODIFICATION DE L'INVITATION The referenced document is hereby revised; unless otherwise indicated, all other terms and conditions of the Solicitation remain the same. Ce document est par la présente révisé; sauf indication contraire, les modalités de l'invitation demeurent les mêmes. Title - Sujet SYSTEMS INTEGRATION - SBIPS Solicitation No. - N de l'invitation /A Client Reference No. - N de référence du client GETS Reference No. - N de référence de SEAG PW-$$EL File No. - N de dossier 606el CCC No./N CCC - FMS No./N VME Solicitation Closes - L'invitation prend fin at - à 02:00 PM on - le F.O.B. - F.A.B. Plant-Usine: Destination: Other-Autre: Address Enquiries to: - Adresser toutes questions à: Mansour, Silvana Telephone No. - N de téléphone (819) ( ) Destination - of Goods, Services, and Construction: Destination - des biens, services et construction: Amendment No. - N modif. 007 Date Time Zone Fuseau horaire Eastern Daylight Saving Time EDT Buyer Id - Id de l'acheteur 606el FAX No. - N de FAX (819) Comments - Commentaires Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Instructions: See Herein Instructions: Voir aux présentes Delivery Required - Livraison exigée Delivery Offered - Livraison proposée Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Issuing Office - Bureau de distribution Informatics Professional Services - EL Division/Services professionnels en informatique - division EL 4C2, Place du Portage Gatineau Québec K1A 0S5 Telephone No. - N de téléphone Facsimile No. - N de télécopieur Name and title of person authorized to sign on behalf of Vendor/Firm (type or print) Nom et titre de la personne autorisée à signer au nom du fournisseur/ de l'entrepreneur (taper ou écrire en caractères d'imprimerie) Signature Date Canada Page 1 of - de 5

2 This document includes questions received from potential bidders with the corresponding answers. Question 56: Attachment 4.1, Section 2.4 R6 through R11. In sections 2.4 R6 through R11 the requirements for each Core Team member role state: The proposed resource has obtained one of the following relevant professional certifications: Certified Associate in Project Management (CAPM) Certified Business Analyst Professional (CBAP) Certified Management Consultant (CMC) Project Management Professional (PMP) Project Management Institute Scheduling Professional (PMI-SP) Program Management Professional (PgMP) Planning & Scheduling Professional (PSP) PRINCE2 Practitioner TOGAF 9 Certification Certified Information Technology Professional (CITP) As a large, Tier 1 systems integrator, the Bidder invests significantly in the training and certification of its resources and has developed and delivers its own in-house training and certification programs for many key roles including Technology Architect, Delivery Lead and Solution Architect that are similar to the above certifications. Will the Crown please accept internal Bidder certifications instead of the above where Bidder can demonstrate that the internal certification program meets or exceeds the above certification and award points for such internal certifications? Answer 56: No. The RFP remains unchanged. Question 57: Attachment 4.3 to the RFP, Pricing Schedule, Table 2 Per Diem Rates. Column F of Table 2 Per Diem Rates of Attachment 4.3 to the RFP Maximum Points for the Initial Contract Period awards points to the rates for the three years Initial Contract Period. Column G of the same table Maximum Points for the Option Period awards points to the rates for the one year option period. This scoring approach appears to give almost equal weight to the first three years as it gives to the last one year optional period. Should the rate card for the combined committed years 1-3 be evaluated and scored differently than the rate card for the option year 4? Will the Crown please clarify the points to be awarded and methodology for evaluating each of these rate card periods? Answer 57: Page 2 of - de 5

3 The financial evaluation weights (i.e. Maximum Points for Initial Contract Period & Option Period) set-out in Table #2 are correct. Refer to Part 4 of the RFP, section 4.4 Financial Evaluation for details of the evaluation methodology and how the points will be applied. The points reflect Canada s analysis of utilization and risk by resource category. The RFP remains unchanged. Question 58: Section 7.6 (2) of the RFP states that the Contractor personnel requiring access to protected/classified information, assets or sensitive work sites must each hold a valid personnel security screening at the level of reliability, confidential or secret as required, granted or approved by CIISD/PWGSC. Can the Crown please clarify the level of security clearance required for the Core Team proposed by the Bidder? Answer 58: See the response to question # 49. Question 59: Attachment 4.1 and 4.2. In its answer to Question 9 in Amendment 004, the Crown stated: Canada recognizes that there are substantial changes in the features and functionality of MS Dynamics between version 2011 and the earlier version(s), less so between version 2011 and No changes to the mandatory requirements of the RFP are necessary, however the point rated evaluation criteria has been amended to recognize the difference between the versions. In our experience, CRM 2011 and CRM 2013 share the same configuration and extensibility architecture of being able to configure entities, workflows, dialogs and dashboards as well as developing custom workflow assemblies, plug-ins, web resources and JavaScript libraries. Essentially, the underlying application architecture of CRM 2011 and CRM 2013 is not significantly different, yet the new point scheme rewards more points for examples of CRM 2013 over CRM Moreover, MS Dynamics CRM 2013 was only released to the market in November 2013 (some 14 months ago) and is relatively new and there are relatively few CRM 2013 implementations and even fewer that have been ongoing for twelve (12) months. We agree with the Crown that the difference between CRM 2011 and CRM 4.0 are substantial, but we respectfully disagree that extra points should be awarded for CRM 2013 versus CRM In order to reflect the technical similarities between the two versions of the COTS MS Dynamics software and the short period of time CRM 2013 has been in market, and in the interest of ensuring that relevant experience is scored fairly, we request that the scoring for the Rated Resource Requirements be amended to read: 15 points MS Dynamics CRM Version 2011 or higher; and 10 points MS Dynamics CRM Version 4.0 or earlier..and similarly that the Rated Corporate reference requirements be amended to read: 30 points Implementation of MS Dynamics CRM version 2011 or higher; Page 3 of - de 5

4 20 points Implementation of MS Dynamics CRM version earlier than Answer 59: The RFP remains unchanged. Question 60: Attachment 4.1 and 4.2 Section Bilingual Representative. Section of Attachment 4.1 requires that either the Contractor Representative or the Senior Systems Integration Project Manager must demonstrate the ability to deliver oral presentations and explain concepts, etc in both of Canada s official languages (English and French) and requires that the Bidder provide a copy of a letter from a previous client attesting to his or her language proficiency. In Bidder s experience, there are many other ways to evidence language proficiency such as: (a) Certification by the Bidder that the proposed resource is proficient in both of Canada s official languages; (b) An educational diploma or certificate attesting that the proposed resource has successfully completed educational programs that evidence its proficiency in both of Canada s official languages (e.g. a high school diploma completed in French); (c) A diploma or certificate of successful completion of a training course in the resource s second language. Will the Crown please amend the requirement to allow the Bidder to use one of these alternative evidences of language proficiency to meet this requirement? Answer 60: If the Bidder cannot provide a letter from a previous client, Canada will accept the following as equivalent demonstration of bilingual capability: 1) Certification by the Bidder, in accordance with Part 5 of the RFP, section 5.6 Certification of Language, that the proposed resource is proficient in both of Canada s official languages; and 2) An educational diploma or certificate attesting that the proposed resource has successfully completed educational programs that provide evidence of its proficiency in both of Canada s official languages (e.g. a high school diploma completed in one language, combined with a diploma or certificate of successful completion of a training course in the resource s second language). Question 61: In the Project Management Plan provided as part of the Additional Documents package, there is reference to an ESDP Project Charter in various places. We are unable to find the ESDP Project Charter in the documents that have been provided to us to date. Page 4 of - de 5

5 Answer 61: All relevant details from the Project Charter document have been provided in Annex A, Statement of Work (see SOW section 3 and Appendix A to Annex A), as such the Project Charter is not provided as a separate standalone document. Question 62: In Appendix C: Stage 4 & 5 WBS Dictionary of the ESDP Project Management Document, it states This is a copy of the first page of the Stage 4 & 5 WBS Dictionary and is contained here solely for general information purposes. For additional detail please reference the full WBS Dictionary provided in a separate file. Q2 Could you please indicate where we would be able to locate this information, or provide it to us so we can reference it as we develop our response? Answer 62: All relevant details from the WBS Dictionary document have been provided in Annex A, Statement of Work (see SOW section 3 and Appendix A to Annex A), as such the WBS Dictionary is not provided as a separate standalone document. Question 63: With reference to Attachment 4.3, Pricing Schedule on page 78 of the RFP, there is a blank # and Resource Category where the number 7 should be in Table #2 Per Diem Rates. Kindly confirm that this should be 7 and Database Administrator, the same as it is in Annex B Basis of Payment on page 65. Answer 63: Yes, that is correct. The blank number should read 7 and the blank resource category should read Database Administrator. Question 64: Have any suppliers / external contractors (including the qualified SBIPS SA Holders invited to respond to this RFP) been provided with information not included within the solicitation documentation relating to the ESDP stage 4 plan, either in advance of the release of this RFP or after? Answer 64: No. As identified in Appendix C to Annex A, Additional ESDP Project Documentation, is available upon request. Canada is committed to ensuring that all Bidders have access to the same relevant ESDP project requirements and plans necessary to develop and submit a bid. ALL OTHER TERMS AND CONDITIONS OF THE R REMAIN UNCHANGED Page 5 of - de 5

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