Travaux publics et Services gouvernementaux Canada. Title - Sujet PROJECT PORTFOLIO MANAGEMENT. Solicitation No. - N de l'invitation HT /A

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1 Public Works and Government Services Canada RETURN BIDS TO: RETOURNER LES SOUMISSIONS À: Bid Receiving - PWGSC / Réception des soumissions - TPSGC 11 Laurier St. / 11, rue Laurier Place du Portage, Phase III Core 0A1 / Noyau 0A1 Gatineau Quebec K1A 0S5 Bid Fax: (819) SOLICITATION AMENDMENT MODIFICATION DE L'INVITATION The referenced document is hereby revised; unless otherwise indicated, all other terms and conditions of the Solicitation remain the same. Ce document est par la présente révisé; sauf indication contraire, les modalités de l'invitation demeurent les mêmes. Comments - Commentaires Travaux publics et Services gouvernementaux Canada Title - Sujet PROJECT PORTFOLIO MANAGEMENT Solicitation No. - N de l'invitation /A Client Reference No. - N de référence du client GETS Reference No. - N de référence de SEAG PW-$$EE File No. - N de dossier 008ee. 1 1 Part - Partie 1 of - de 2 See Part 2 for Clauses and Conditions Voir Partie 2 pour Clauses et Conditions CCC No./N CCC - FMS No./N VME Solicitation Closes - L'invitation prend fin at - à 02:00 PM on - le F.O.B. - F.A.B. Plant-Usine: Destination: Other-Autre: Address Enquiries to: - Adresser toutes questions à: Chui, Felix Telephone No. - N de téléphone (819) ( ) Destination - of Goods, Services, and Construction: Destination - des biens, services et construction: 340 LEGGET DR. GROUND, RM A162 OTTAWA, ON. K1A 0K9 Amendment No. - N modif. 001 Date Time Zone Fuseau horaire Eastern Daylight Saving Time EDT Buyer Id - Id de l'acheteur 008ee FAX No. - N de FAX (819) Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Instructions: See Herein Instructions: Voir aux présentes Delivery Required - Livraison exigée Delivery Offered - Livraison proposée Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Issuing Office - Bureau de distribution Systems Software Procurement Division / Division des achats des logiciels d'exploitation 11 Laurier St. / 11 rue, Laurier 4C1, Place du Portage, Phase III Gatineau Quebec K1A 0S5 Telephone No. - N de téléphone Facsimile No. - N de télécopieur Name and title of person authorized to sign on behalf of Vendor/Firm (type or print) Nom et titre de la personne autorisée à signer au nom du fournisseur/ de l'entrepreneur (taper ou écrire en caractères d'imprimerie) Signature Date Canada Page 1 of - de 1

2 /A ee 008ee THIS SOLICITATION AMENDMENT 001 IS RAISED TO ANSWER QUESTIONS RAISED BY THE INDUSTRY AND TO MAKE CLARIFICATIONS TO THE RFP Questions and Answers: Q1 Section 7.5.3: Location of Files and Database - Can the requirement to have the data and the files reside in Canada be removed and changed to allow for the data and files to reside in North America. A1 The requirement for data residing in Canada cannot be changed. However, there is the opportunity for SaaS vendors in the United States to form joint ventures with Canadian based data storage solution vendors in order to submit a bid. Q2 General - Can the requirement that the PPM solution needs to be offered in a Software as a service delivery model be removed? If this is not acceptable will bids that are for both SaaS and also perpetual licenses be accepted? A2 The PPM solution must be software as a solution (SaaS). Only SaaS bids will be acceptable. Q3 Section Please detail why it was determined that the data and the files must reside in Canada? A3 Health Canada protected personal identifiable information and other sensitive data will be stored in the Project Portfolio Management solution. Departmental Legal and Security assessments have identified the need to manage information privacy and the mandatory requirement to have data reside in Canada. Q4 Section 7.21, Sub Section C The Technical and Functional Documentation must be available in both of the two official languages of Canada, the Contractor must deliver it in both French and English. Please change the requirement to state Contractor must deliver documentation in English and if available in French. A4 The requirement to have documents delivered in the two official languages will be kept as part of the cost for acquiring the SaaS solution. Q5 Annex A Statement of Work, Section Maintenance and Support Services There is a request for a toll free fax access for support access. Please consider removing the requirement to offer Fax Support Services. Part - Partie 2 of - de 2 / Page 1 of - de 4

3 /A ee 008ee A5 This requirement can be removed. At Section Maintenance and Support Services, under Annex A Statement of Work: DELETE: In its entirety REPLACE WITH: Maintenance and Support Services The Contractor must provide to Canada access to the Contractor's personnel, to help Canada in answering questions with respect to the Licensed Software as a Service, during the hours specified in the Contract. If the hours are not specified in the Contract, this access to the Contractor's personnel must be between the hours of 8:00 a.m. to 5:00 p.m., in each of the time zones across Canada, Monday through Friday, exclusive of statutory holidays observed by Canada. Canada's access to the Contractor's personnel must include telephone, and Internet access. If applicable and if specified in the Contract, Canada will, by notice in writing to the Contractor, appoint a user representative or representatives who will be the only individual(s) entitled to access the support services on behalf of Canada. Canada may change any such appointment by subsequent notice to the Contractor.) Contact Information for Accessing the Contractor's Support Services The Contractor will make its Support Services available through the following: Toll-free Telephone Access: Access: The Contractor must respond to all telephone or communications (with a live service agent) within 60 minutes of the initial time of the Client or User's initial communication. The Contractor's personnel must be qualified and able to respond to the Client's and any User's questions and, to the extent possible, be able to resolve user problems over the telephone and provide advice regarding configuration problems relating to all deliverables, and related documentation, as well issues relating to installation, configuration and integration of the PPMSS Software Subscription Service. [Note to Bidders: This information will be completed at the time of contract award with information supplied by the Contractor. Bidders are requested to provide this information in their bids.] Website The Contractor must make PPMSS Software Subscription Services Maintenance and Support available over the Internet. To do so, the Contractor must include, as a minimum, frequently asked questions and on-line software diagnostic routines and support tools. Despite the Hours for Providing Support Services, the Contractor's website must be available to Canada's users 24 hours a day, 365 days a year, and must be available 99% of the time. The Contractor s website address for web support is. [Note to Bidders: This information will be completed at the time of contract award with information supplied by the Contractor. Bidders are requested to provide this information in their bids.] Part - Partie 2 of - de 2 / Page 2 of - de 4

4 /A ee 008ee Language of Support Services The PPMSS Software Subscription Services Maintenance and Support must be provided in both French and English, based on the choice of the User requesting support. Withdrawal of Support If support for any component of the PPMSS is withdrawn during the support period, then replacement products with equivalent or greater functionality, as well as installation and training, must be provided to the Crown with no additional costs. Software Error Correction Services (a) (b) (c) Canada may report to the Contractor any failure of the Software Subscription Services to operate in accordance with the contract and the Statement of Work during the Subscription Period. Canada may report failures either in writing or by telephone or other remote communication. Upon receipt of a report of a failure from Canada, unless provided otherwise in the Contract, the Contractor must use all reasonable efforts to provide Canada within the time frames established in subsections (b) and (c), with a correction of the Software Error which caused the failure. Any such software correction must cause the Software Subscription Services to meet the contract and contract specifications. The Contractor must use all reasonable efforts to provide permanent corrections for all Software Errors and the Contractor warrants that the Software Subscription Services will meet the functional and performance criteria set out in the Specifications. All Software Error corrections will become part of the Software Subscription Services and will be subject to the conditions of Canada's license with respect to the Software Subscription Services. Unless provided otherwise in the Contract, the Contractor must respond to a report of a Software Error in accordance with the severity of the Software Error, as detailed in subsection (c) below. The severity will be reasonably determined by Canada, and communicated to the Contractor, based on the following definitions: Severity 1: indicates total inability to use the Software Subscription Services resulting in a critical impact on user objectives; Severity 2: indicates ability to use a Software Subscription Services Program but user operation is severely restricted; Severity 3: indicates ability to use a Software Subscription Services Program with limited functions which are not critical to overall user operations; Severity 4: indicates that the problem has been by-passed or temporarily corrected and is not affecting user operations. Unless provided otherwise in the Contract, the Contractor must use reasonable efforts to correct Software Errors as follows: Severity 1: within 4 hours of notification by Canada; Severity 2: within 24 hours of notification by Canada; Severity 3: within 72 hours of notification by Canada; Severity 4: within 14 days of notification by Canada. Part - Partie 2 of - de 2 / Page 3 of - de 4

5 /A ee 008ee (d) If Canada reports a Software Error to the Contractor, Canada must provide sample output (if applicable) and other diagnostic information, in order to permit the Contractor to expeditiously correct the Software Error. At M23 Maintenance and Support Services, under Annex D - Evaluation Criteria DELETE: In its entirety REPLACE WITH: The Contractor must provide to Canada access to the Contractor's personnel, to help Canada in answering questions with respect to the Licensed Software as a Service. The Contractor's personnel must be available between the hours of 8:00 a.m. to 5:00 p.m., in each of the time zones across Canada., Monday through Friday, exclusive of statutory holidays observed by Canada. Canada's access to the Contractor's personnel must include telephone, and Internet access. Q6 Is Canada aware that the Government of Canada has awarded a Multi-Departmental Contract for a Project and Portfolio Management Solution that would meet the technical requirements of this solicitation? If yes, can Canada please describe why the awarded solution for similar requirements does not meet the requirements of this particular initiative? A6 Canada is aware of the Multi-Departmental Contract for Project Portfolio Management Solution. However after analyzing the solution, it was determined that it was not a viable option and Canada will solicit a new PPMSS instead. Q7 Can you confirm how long you would require support for Novell? Is this a short term requirement? A7 For clarification, the requirement does not ask for support for Novell. Rather, compatibility with health Canada's Novell Netware Network Operating System is required for the duration of the contract Q8 Is Health Canada looking for MS Project Server or desktop compatibility? A8 Health Canada is looking for a Software as a Service (SaaS) solution that is desktop compatible in order to exchange and use information with MS Project suite 2003 SP3 and later versions, including MS Project Enterprise version. ALL OTHER TERMS AND CONDITIONS OF THE BID SOLICITATION REMAIN THE SAME Part - Partie 2 of - de 2 / Page 4 of - de 4

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