Travaux publics et Services gouvernementaux Canada. Title - Sujet INFRASTRUCTURE MANAGEMENT SERVICES. Solicitation No. - N de l'invitation

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1 Public Works and Government Services Canada RETURN BIDS TO: RETOURNER LES SOUMISSIONS À: Bid Receiving - PWGSC / Récption des soumissions - TPSGC 11 Laurier St./11, rue Laurier Place du Portage, Phase III Core 0A1 / Noyau 0A1 Gatineau, Québec K1A 0S5 Gatineau Québec K1A 0S5 Bid Fax: (819) Revision to a Request for a Standing Offer Révision à une demande d'offre à commandes National Master Standing Offer (NMSO) Offre à commandes principale et nationale (OCPN) The referenced document is hereby revised; unless otherwise indicated, all other terms and conditions of the Offer remain the same. Ce document est par la présente révisé; sauf indication contraire, les modalités de l'offre demeurent les mêmes. Comments - Commentaires Travaux publics et Services gouvernementaux Canada 1 1 Title - Sujet INFRASTRUCTURE MANAGEMENT SERVICES Solicitation No. - N de l'invitation Date /E Client Reference No. - N de référence du client Amendment No. - N modif. 006 File No. - N de dossier CCC No./N CCC - FMS No./N VME 004nes. GETS Reference No. - N de référence de SEAG PW-$NES Date of Original Request for Standing Offer Date de la demande de l'offre à commandes originale Solicitation Closes - L'invitation prend fin Time Zone Fuseau horaire at - à 02:00 PM Eastern Daylight on - le Saving Time EDT Address Enquiries to: - Adresser toutes questions à: Buyer Id - Id de l'acheteur Stefanski(NES), Michael 004nes Telephone No. - N de téléphone FAX No. - N de FAX (819) ( ) (819) Delivery Required - Livraison exigée Destination - of Goods, Services, and Construction: Destination - des biens, services et construction: Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Security - Sécurité This revision does not change the security requirements of the Offer. Cette révision ne change pas les besoins en matière de sécurité de la présente offre. Instructions: See Herein Instructions: Voir aux présentes Issuing Office - Bureau de distribution Network equipment and services/equipment de réseau et services Portage III 5C2 11 Laurier Street/11 rue Laurier Gatineau, Québec K1A 0S5 Gatineau Québec K1A 0S5 Acknowledgement copy required Accusé de réception requis Signature Yes - Oui The Offeror hereby acknowledges this revision to its Offer. Le proposant constate, par la présente, cette révision à son offre. Date No - Non Name and title of person authorized to sign on behalf of offeror. (type or print) Nom et titre de la personne autorisée à signer au nom du proposant. (taper ou écrire en caractères d'imprimerie) For the Minister - Pour le Ministre Canada Page 1 of - de 5

2 /E nes 004nes Revision #006 to the Request for Departmental Individual Standing Offers (DISO) for the provision of Networking Infrastructure Management Services (NIMS) This Revision is raised for the following: 1. To provide answers to bidders questions relating to the RFSO as detailed in Appendix REV-7 2. To close the question period as detailed in Appendix REV-8 ======================================================================== APPENDIX REV-7 Question 90: Are bidders to include a completed Appendix S: Maintenance Plans for Cities/Regions in our response? If so, should it be included in Volume 1 Technical Offer for NIMS Group C, or Volume 2 Financial Offer for NIMS Group C? Answer 90: Yes, Appendix S is to be completed by the bidder and included in their Technical Offer. Question 91: Given the number of outstanding questions, respectfully we would like to request an extension to the closing date. This will provide bidder s with sufficient time to evaluate the impacts of the final Q&A, allow Bidder s work with the various OEM s and ensure a low cost value solution to Canada. Assuming the Q&A are received this week, we would like to request a one week extension to the closing date from the 12 th to the 19 th Answer 91: The closing date has been extended to July 26, Question 92: The information we need is more detail around what the government s expectations are in relation to Security Management. The document could include everything from password management, firewall provisioning to physical site security. As an example, I recall one component (paragraph 24 in section 4.2) that says it is our responsibility that only authorized personnel can access the equipment, both physically and logically. The interpretation of that statement can be very broad, so we need to better understand the specific requirements and expectations that they have for us. Page 2 of - de 5

3 /E nes 004nes Can you help shed some light please? Answer 92:: Appendix N (SOW), paragraph 24, section 4.2 states " The Offeror shall ensure that all equipment that it employs or deploys to provide NIMS are only accessible (both physically and logically) by authorized personnel." To clarify further, this applies to equipment being provided for the provision for NIMS Group C, maintenance services. It is only applicable to equipment being provided for the replacement of faulty equipment under a NIMS maintenance contract. Question 93: If the PPL refers to the service warranty, most manufactures do not have a single PPL that would reflect all of the different maintenance plans that have been listed in this RFSO. Usually a different PPL would be available for each of these warranty plans which could then be averaged out over the 12 month period. Would the Crown please provide further clarification on the PPL value? The Offeror must propose a base price for the service warranty for each device proposed along with associate discounts for each maintenance level. This will provide the monthly reoccurring price for each model. In Q&A 47, the Crown has confirmed that Bidders must propose a base price for the service warranty (specifically labelled in Appendix P as PPL ). However the requirements (Appendix O, clause and ) state that maintenance services price must be based on the PPL (Published Price List) for each product model identified. There are two concerns; 1) For those OEMs that have a PPL specifically listing the Maintenance price of equipment listed, the terms of the maintenance priced in the Maintenance PPL do not match the maintenance terms specified by the Crown 2) Bidders are not able to provide a Published Price List that includes a base price for service warranty We recommend that the PPL specified in the Pricing Tables be based on the firm PPL for each product model identified, where the PPL is the purchase price of the underlying equipment. This aligns with the current pricing tables as presented, and no changes would be required. Without clarification each Bidder will be required to engineer their own Maintenance PPL. As this PPL would not be Published, please confirm submission of this list would not result in bidders being non-compliant. Further, such engineered Maintenance PPL will not be consistent across all bidders or OEMs, and will not allow for consistent evaluation. Answer 93: Offerors must provide pricing as instructed in the NIMS RFSO (reference Section 2, Appendix O, Offeror User Guide for NIMS Group C Pricing Workbook). An Offeror should provide a PPL base Page 3 of - de 5

4 /E nes 004nes price that will accommodate any type of maintenance Service Level pricing, and that allows it to provide the various required NIMS Maintenance Service Level pricing discounts that it determines to be appropriate for its Financial Proposal. Question 94: Appendix P5: Services Price Weighting is showing Maintenance Under Warranty will be weighted at 100%. Just wishing to confirm that this is the correct weighting. Answer 94: Confirmed. The service weight for Maintenance and Maintenance Under Warranty are the same. Question 95: Amendment 4, Question 76: In order for an Avaya device to be supported under this NIMS Group C, our understanding is that the Avaya devices must have an Avaya label. These products are exactly the same (minus the cosmetics of the label) as the Nortel labeled products. With respect to the most favoured Customer Clause B.26 (a) (b), it is our understanding that prices quoted under the Avaya NIMS C stream, could not differ from what is offered in the Nortel NIMS Group C stream for the same products from the same supplier. Please confirm? Answer 95: Confirmed. Question 96: The Crown is requesting that Bidder s provide a MRP (Monthly Recurring Price) for the Maintenance Services. The PPL provided by all OEM s is for annual maintenance. Please confirm that Bidder s are able to revise/update the pricing cell to return a monthly rate (i.e.: in cell D10, Bidders are able to include within the formula a statement to divide by 12 months)). Please confirm this is acceptable? Answer 96: No, this is not acceptable. Bidders are not allowed to revise/update the pricing cells. Page 4 of - de 5

5 /E nes 004nes APPENDIX REV-8 1. At article A.8 entitled: Enquiries Solicitation Period, paragraph (b) DELETE: Time for Making Enquiries: Enquiries should be submitted as early as possible during the bidding period. Enquiries must be received by the Contracting Authority no fewer than ten (10) calendar days prior to the bid closing date to ensure sufficient time to provide a response. Canada makes no commitment to provide answers to questions submitted after such time. INSERT: Time for Making Enquiries: Enquiries should be submitted as early as possible during the bidding period. Enquiries must be received by the Contracting Authority. Please note that the period for making questions will be closed on July 12, 2013 Page 5 of - de 5

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