SPONSORSHIP BROCHURE

Transcription

1 Hotel Pullman, Aerocity, New Delhi SPONSORSHIP BROCHURE Professional Association Partners FEDERATION OF OBSTETRICS & GYNECOLOGICAL SOCIETIES OF INDIA THE TRAINED NURSES' ASSOCIATION OF INDIA

2 Invitation Dear Partners/ Sponsors, Greetings from the National Organizing Committee of the 11th World Congress on Adolescent Health! Every four years the World Congress on Adolescent Health is organized by the International Association for Adolescent Health (IAAH) and you will be happy to know that India has been selected to host the 11th World Congress in New Delhi. MAMTA Health Institute for Mother and Child (MAMTA) and the Public Health Foundation of India (PHFI) are co-hosting this Congress in collaboration with the Ministry of Health and Family Welfare, Govt. of India and Professional Associations such as the Federation of Obstetric and Gynaecological Societies of India (FOGSI) and the Trained Nurses Association of India (TNAI). India has the world's largest population of adolescents and young adults up to the age of 30 years and this Congress will present new approaches and best practices contributing to accelerated evidence-informed action for their health and development from around the world; provide a unique opportunity to shine a light on clinical and public health successes and challenges; and offer a chance for India to showcase its policies, programmes and evidence base. It is estimated that approximately participants from across the country and globally will take part in this event. Every effort will be made to ensure that adolescents and young adults are engaged in the planning and implementation of the Congress. The 11th World Congress will take place in New Delhi, India, 7-9 October, 017 which would bring together researchers, clinicians, policy makers, programmers and young people to learn about cuttingedge research, and share ideas and experiences about policies and programmes for adolescent health and development. It has prestigious International and National Scientific Committees, and a National Organizing Committee that will ensure strong representation and engagement by a wide range of academic institutions, NGOs, government ministries/departments and other adolescent health stakeholders. While we will of course cover some of the costs associated with the running of this event from the registration fees, we have endeavored to keep the participation fee low, particularly for participants from India and the sub-region, and from low and middle-income countries. We are therefore approaching your company/organization to support the World Congress financially, and a number of ways of doing this are outlined in this document. IAAH 017 welcomes exhibitors who wish to promote their products and other resources. You can find additional details about the World Congress and sponsorship opportunities on our website: For further information please do not hesitate to contact us at congressiaah017@mamtahimc.org. We look forward to having you involved with what we believe will be a memorable event that will help to shape the future of adolescent health in India and globally, and hope, through this initiative to foster a long lasting partnership with your organization/company. With kind regards, Dr. Bruce Dick President, IAAH Dr. Sunil Mehra Executive Director, MAMTA Prof. K. Srinath Reddy President, PHFI

3 Sponsorship Packages Sponsorship Options Sponsor Category Platinum Gold Silver Fee (USD) 150, ,000 75,000 Sponsor Benefits Platinum Gold Silver Logo on sponsor panels Company standee at the plenary hall (size 6ft x 4 ft, to be provided by sponsoring company) Company standee at the registration area (size 6ft x 4 ft, to be provided by sponsoring company) Name badge with sponsor s logo Company literature in the delegate bags Company logo with hyperlink under partner tab on conference website Company logo in the conference advertising material i.e., final programme brochure (as sponsors) Special mention during opening ceremony Special invitation to the opening ceremony and inaugural welcome reception Special invitation for networking dinner (Day ) Complimentary colour advertisement in e-abstract book Complimentary exhibition space Complimentary registrations Logo on AV screens during program breaks during the day Full Page (on penultimate page) 6m x 3m stall ( sides open) 4 - Exhibitor Badges - Delegate Badges (full conference) Full Page 6m x m stall (1 side open) 3 - Exhibitor Badges 1 - Delegate Badge (full conference) Half Page 3m x 3m stall (1 side open) 3 - Exhibitor Badges Meal Sponsorship Options Sponsor Category Networking Dinner Lunch Inaugural Welcome Reception Tea/Coffee Breaks Fee (USD) 50,000 50,000 (per day) 30,000 0,000 (for each day) Logo presence Sponsor Benefits Exclusive branding standees (to be provided by sponsoring company) Company literature on display stands Invitations from host to invitees Networking Dinner Sponsor panels and dinner invitations 5 at the dinner During dinner 6 Lunch Sponsor panels 3 at the dinner During dinner Inaugural Welcome Reception Sponsor panels at the inaugural welcome reception 5 at the inaugural welcome reception During inaugural welcome reception 6 Tea/Coffee Breaks** Sponsor panels at the tea/coffee During tea/coffee Pyramid shaped branding on all round tables (to be provided by sponsoring company) Special tables reserved for the sponsor and their invitees Logo on AV screens Complimentary colour advertisement in e-abstract book Half Page Half Page Half Page Company logo with hyperlink under partner tab on conference website Special invitation in the opening ceremony 4 1 ** The Tea/Coffee Breaks Sponsor will get the opportunity to host Tea/Coffee breaks per day for all delegates

4 Sponsorship Packages Other Sponsorship Options Sponsor Category Session Delegate Bag and Conference Stationery Transport Poster Area Social Media Wall e - Abstract Book Fee (USD),500 (per session) 0,000 15,000 10,000 7,500 6,500 Sponsor Benefits: Session ŸThe structure, content and speakers of the session will be the sole prerogative of the national and international scientific committee ŸComplimentary half page colour advertisement in the e-abstract book ŸChair back display during the session ŸCorporate video (1- minutes) of sponsoring company on AV screens before the session starts (to be provided by sponsoring company) ŸExclusive branding standees at the session hall only (to be provided by sponsoring company) ŸComplimentary registration for delegates (Indian) for the full conference Delegate Bag and Conference Stationery ŸBags including notepads and pens distributed to all delegates with sponsor logo ŸTwo exclusive panels displaying company name and logo at the delegate kit bag distribution area ŸCompany literature in the delegate bags Transport ŸExclusive branding in the parking area ŸLogo branding on coaches and cars Poster Area ŸExclusive branding standees (7 numbers only, to be provided by sponsoring company) Social Media Wall ŸExclusive branding on the LED wall e-abstract Book For every 100 gifts (Suggested USB flash drives for the e-abstract book) that will be in the bags which delegates receive when they register. The drive and the gift box will have the sponsor's logo. Files can be pre-loaded on the drive if required. ŸCompany's logo on each gift packet ŸCompany's logo on each flash drive ŸCompliments card with each gift with sponsor's logo

5 Layout B9 B8 B7 B6 B5 B10 B11 B4 B1 B30 B9 B B1 B3 B13 B31 B8 B3 B0 B B1 B14 B3 B7 B4 B19 B15 B33 B6 B5 B18 B16 B17 A1 A7 A6 A5 A4 A3 A A8 A9 A10 3m x 3m 3m x m 33 Stalls 10 Stalls

6 Exhibitor Information Exhibit stalls with octonorm structures are available for organisations/companies wanting to showcase their products and services during IAAH World Congress 017. Exhibit stalls are offered in sizes as mentioned below: Standard Stalls Stall Size (meters) 3 X 3 3 X Stall Size (meters) 3 X 3 3 X Cost Amenities inside stall Comp. badges US$ 3,500 (INR,0,000) US$,350 (INR 150,000) Corner Premium Stalls 3 spot lights, 1 facia, 1 table, chairs, 1 dustbin, 1 power plug 5/15 amps, carpeting inside stall Cost Amenities inside stall Comp. badges US$ 4,000 (INR,50,000) US$,750 (INR 1,70,000) spot lights, 1 facia, 1 table, 1 chair, 1 dustbin, 1 power plug 5/15 amps, carpeting inside stall 1 3 spot lights, facia, 1 table, chairs, 1 dustbin, 1 power plug 5/15 amps, carpeting inside stall spot lights, facia, 1 table, 1 chair, 1 dustbin, 1 power plug 5/15 amps, carpeting inside stall 1 STALL Important Dates* Exhibitor Set Up: Exhibit Dates: 7 October, 017 (7am) 7 9 October, 017 (9am to 6pm each day) *Please note that times and dates are subject to change. Please confirm times and dates in the Exhibitor Service Kit. Cancellations and Reduction in Space Receipt of a signed Application for Booth Space is a commitment to exhibit at IAAH 017. Notification of booth space reduction or cancellation must be submitted in writing on company letterhead to yogeshbisht@planit-india.com. Exhibitors that cancel their space are required to pay the following fees: Ÿ For cancellation or reduction of booth space on or before 15th September, 017, the exhibitor will pay 50% of the total booth fee. Ÿ For cancellation or reduction of booth space after 15th September, 017, the exhibitor will pay 75% of the total booth fee. Badge and Registration Information Badges are required for admission into the Exhibit Hall. Fees for Additional Badges: US$ 100 (INR 6000) The above fees apply only for those companies exhibiting at IAAH 017.

7 Exhibitor Information Exhibitor Service Manual An Exhibitor Service Manual will be provided to the official contact for each exhibiting company one month before the conference. The Exhibitor Service Manual will include order forms for electricity, telephone, audio-visual equipment, floral, booth furnishings, signage, and booth cleaning services. Exhibitors are encouraged to place orders 30 days prior to the opening of the meeting. Please review each form for deadlines, as they may vary depending on the supplier. Exhibitor Service Manual will only be mailed to companies that have paid for their booth space in full. Exhibitor Housing Housing blocks with specially negotiated rates will be available to IAAH 017 attendees including exhibitors on first come first basis. Exhibitors may secure their housing needs through online booking option on the Congress website or by writing to the Official Conference Managers directly. Official Conference Managers Plan it! Meetings and Conferences Pvt. Ltd Creative Plaza, Nanakpura, Moti Bagh, New Delhi Mr. Yogesh Bisht , The Conference Manager s desk will be open for exhibit installation on 6th October, 017, onwards till dismantling on 9th October, 017. Exhibitors may verify and adjust the requirements for installation, furniture, audio-visual, and other auxiliary services at the service desk. A complete list of equipment, services, and charges will be included in the Exhibitor Service Manual. Product Information Product information cannot be distributed at any scientific session or in hotel lobbies. Posters or table top exhibits are not permitted immediately outside or inside the session rooms. Companies may not display or demonstrate products, processes, or services, solicit orders, or distribute advertising material at any location (within or outside the Exhibit Hall) other than in their assigned exhibit space. The booth may be subject to forfeit if the guideline is violated. Fire Protection All materials used in the exhibit area must conform to local fire ordinances. All displays are subject to inspection by the local fire and safety authority. Fire stations and fire extinguisher equipment are not to be covered or obstructed in any manner. General Conduct of Exhibitors Ÿ Exhibitors must be adequately staffed during exhibit hours Ÿ Canvassing or distributing advertising material outside the Exhibit Hall is prohibited Ÿ Electrical and mechanical apparatuses must be muffled to prevent noise from interfering with other exhibitors Ÿ Industry personnel may not enter another company's exhibit area without that company's permission Ÿ Aisles must be kept free of any materials at all times Ÿ Exhibitor personnel may not solicit attendees in aisles Security Each exhibitor must make provisions for safeguarding goods, materials, equipment, and display at all times.

8 Conference Managers Mr Yogesh Bisht Plan it! Meetings & Conferences Pvt. Ltd. Creative Plaza, Nanakpura, Motibagh, New Delhi , India Mob: Tel: /58/59/60 Fax: Web: